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Outside Sales Representative - Energy Division
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Remote, United States
- $45,000 to $90,000 USD / year
…successful candidate will oversee the sales process from opportunity development through order fulfillment, ensuring accuracy, responsiveness, and a high level of customer satisfaction…
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Durham, NC
- $160,500 to $305,000 USD / year
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Executive Director-Charles River
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Needham, MA
- $105,000 to $120,000 USD / year
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Transportation Clerk - Team Member - Days
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Suffolk, VA
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Engineers to support our EMALS/AAG teams in Lakehurst, NJ!
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Professional Development Coach - Norfolk, VA
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ATSG Corporation

Executive Assistant III

WASHINGTON, DC, United States

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Job details

Experience: A Bachelor's degree or 13 years experience.
Posting language: English
Posted: Nov 2, 2026

Original job description

Executive Assistant III

Location:

Washington, DC

Remote Work:

Clearance:

Secret

Work Status:

Full-Time

Travel Requirements:

Occasional travel may be required

ATSG is actively seeking candidates for a potential upcoming contract. This position is contingent upon award, and hiring decisions will be finalized once the contract is granted.

By submitting an application for this position, you acknowledge and authorize ATSG Corporation to include your resume as part of its proposal submission to the client for this contract opportunity.

Position Description

ATSG is presently identifying candidates for an Executive Assistant III to support The Department of State (DOS), Bureau of Consular Affairs (CA), Passport Services Directorate (PPT).

CA/PPT serves U.S. citizens intending to travel internationally through passport issuance, while protecting the integrity of the United States (U.S) passport as proof of U.S. citizenship at home and abroad.

Duties and Responsibilities

Provide comprehensive administrative and operational support to the executive team, including complex calendar management, travel coordination, meeting scheduling, and executive correspondence.
Manage and prioritize executive schedules, anticipate potential conflicts, and coordinate adjustments to ensure efficient use of leadership's time.
Maintain, organize, and oversee executive documents, records, and correspondence, ensuring accuracy, confidentiality, and compliance with internal policies and procedures.
Coordinate and support executive-level projects by managing schedules, tracking milestones, monitoring deliverables, and conducting follow-ups to ensure timely completion and alignment with organizational objectives.
Serve as a primary liaison between executives and internal and external stakeholders, facilitating timely, accurate, and effective communication.
Plan, organize, and coordinate executive meetings, conferences, and events, including logistical arrangements, agenda development, preparation of supporting materials, and follow-up activities.
Ensure administrative activities and deliverables consistently meet established quality standards and organizational requirements.
Anticipate executive administrative needs, proactively address operational challenges, and recommend solutions to improve workflow efficiency.
Identify, develop, and implement process improvements to streamline administrative procedures, enhance productivity, and support operational effectiveness.
Prepare, review, and coordinate executive-level reports, presentations, correspondence, and other materials as required.
Perform additional administrative and operational duties as assigned to support executive leadership and organizational objectives.

Minimum Qualifications

U.S Citizenship
Secret Security Clearance
At least nine (9) years of experience
A Bachelor's degree or 13 years experience.
Demonstrated experience providing administrative and operational support to senior executives or leadership teams.
Experience managing executive calendars, coordinating travel arrangements, scheduling meetings, and handling professional correspondence.
Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet competing deadlines.
Experience maintaining confidential documents, records, and correspondence in accordance with established organizational policies and procedures.
Demonstrated ability to coordinate projects, track action items, and ensure timely completion of assigned tasks.
Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong attention to detail, problem-solving skills, and ability to exercise discretion when handling sensitive information.

Preferred Qualifications

Experience supporting the Department of State or comparable federal agencies

About ATSG

ATSG Corporation is a Veterans Affairs (VA) CVE-Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) based in Fairfax, VA with branch offices throughout Central America. Since 2004, ATSG has successfully deployed its experience and expertise to support the most challenging and complex projects for various Federal agencies. Our robust portfolio includes cutting-edge technical solutions and professional support in Program Management, Consulting, Operations and Planning Support, Training and Advisory Services, and IT and Knowledge Management. We take pride in our proven dedication to providing expert assistance to our government partners. ATSG provides a variety of services within the Intelligence Community and is experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. Our products may be diverse, but the results are one and the same - on schedule, on budget, and completed with superior quality. As an organization, we are consistently expanding our global footprint in the contracting community. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.

ATSG Corporation is an equal employment opportunity/affirmative action employer, our applicants and employees are protected from discrimination. Visit https://www.eeoc.gov/ for more information. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.

We respectfully request not to be contacted by recruiters and/or staffing agencies.

Application Requirements

All applications must be submitted in .pdf, .doc, or .docx format.
Applications and resumes for this position are only accepted via electronic submission through ATSG Corporation’s Consolidated Applicant Tracking System (CATS).
Mailed, emailed, faxed, or hand-delivered applications and resumes will not be accepted.
The decision to interview an applicant is based solely on the information received for this position from their electronic application and/or resume.

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More about this job

Skills

DOS
Scheduling
Leadership
Confidentiality
Regulatory compliance
Communication skills
Workflow
Presentation skills
Time management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Attention to detail
Problem solving
CATS

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