Office Manager

If you are an experienced Office Manager who loves supporting people as much as numbers, and you want to help build a workplace where employees feel valued and thrive, we would love to hear from you.

Michigan Foam Products is family owned, Grand Rapids based manufacturer specializing in expanded polystyrene foam products. We offer custom fabrication, packaging solutions, insulation materials and specialty EPS designs since 1972.

About this Role:

We are seeking a highly organized and detail-oriented Office Manager to oversee the financial operations of our manufacturing facility while supporting key human resources and administrative functions. This position plays a critical role in maintaining the financial health of the organization through accurate reporting, cash flow management, accounts payable and receivable oversight, and collaboration with executive leadership on strategic financial initiatives. The successful candidate will serve as a member of the executive team.

Primary Responsibilities Financial Management & Accounting

• Lead day-to-day accounting and financial administration activities.
• Manage accounts payable and accounts receivable functions, including invoicing, collections, and vendor payments.
• Reconcile bank accounts and maintain accurate financial records.
• Monitor cash flow and assist leadership with financial planning decisions.
• Partner with the CFO on month-end and year-end close activities.
• Support tax filings, audits, financial compliance requirements, and external reporting needs.
• Identify opportunities to improve financial processes, controls, and reporting accuracy.
• Support leadership with reporting, documentation, and special projects.
• Maintain confidentiality and integrity of financial information.

Human Resources Administration

• Coordinate employee recruitment, onboarding, and offboarding activities.
• Administer payroll and employee benefit programs.
• Maintain personnel records and HR documentation.
• Support employee development, performance review, and engagement initiatives.
• Assist with employee relations matters and policy administration.
• Ensure compliance with federal, state, and local employment regulations.
• Support workers' compensation administration and recordkeeping.
• Maintain OSHA logs and required annual reporting.
• Assist with compliance audits and documentation requirements.
• Manages leave programs such as FMLA, STD, ADA, etc.…

Qualifications

Required

• 5+ years of experience in accounting, finance, business administration, or related roles.
• Strong understanding of accounting principles and financial reporting.
• Experience with accounts payable, accounts receivable, and account reconciliations.
• Proficiency with QuickBooks and Microsoft Office, particularly Excel.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information.

Preferred

• Manufacturing industry experience.
• Experience supporting payroll, benefits administration, or HR functions.
• Bilingual in Spanish and English.

Why Join Us? This role offers the opportunity to become a key member of our executive leadership team within a stable, family-owned manufacturing company. You'll have direct visibility into the financial performance of the business, the ability to influence operational decisions, and the chance to work for an organization that genuinely values its employees through competitive pay, strong benefits, retirement savings support, work-life balance, and employee wellness resources.