Jobs in the United States

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Added 4 mins ago
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Training & Safety Coordinator
Mattel
Fort Worth, TX
- $20 to $24 USD / hour
Implement approved training program changes and ensure training materials contain current, location-specific information.
Added 5 mins ago
Enterprise Customer Project Manager (Remote LATAM or US)
Whippy
Remote, United States
Hi, I'm Joe, Head of Customer Success at Whippy. I'm hiring an Enterprise Customer Project Manager to run our customers' projects end to end, from kickoff to launch to the next project that…
Added 5 mins ago
Customer Project Manager (Remote LATAM or US)
Whippy
Remote, United States
Hi, I'm Joe, Head of Customer Success at Whippy. I'm hiring a Customer Project Manager to run our customers' projects end to end, from kickoff to launch to the next project that grows the…
Added 5 mins ago
Associate Customer Project Manager (Remote LATAM or US)
Whippy
Remote, United States
Hi, I'm Joe, Head of Customer Success at Whippy. I'm hiring an Associate Customer Project Manager to run our customers' projects end to end, from kickoff to launch to the next project that…
Added 10 mins ago
Spa Manager - Alpenglow Spa
Vail Resorts
Keystone, CO
At Alpenglow Spa, we believe exceptional guest experiences begin with exceptional employee experiences. The Spa Manager is a people-first leader responsible for creating a supportive,…
Added 10 mins ago
DG
Shift Supervisor - Lafayette Store
Discover Goodwill of Southern & Western Colorado
Lafayette, CO
- $20.88 USD / hour
Maintains knowledge to the level where operations can be maintained in rare cases where no Assistant Manager or Manager are able to be on premises.
Added 10 mins ago
Banquet Manager at The Hythe Vail
Vail Resorts
Vail, CO
The Banquet Manager is responsible for the successful planning, coordination, and execution of all banquet, catering, meeting, and special event functions. This role ensures exceptional…
Added 10 mins ago
EG
HVAC Tech II
EMCOR Group
Golden, CO
- $28 to $44 USD / hour
…other various duties as assigned by the Facility Maintenance Manager, while adhering to all safety and health standards. Must be able to work in a high paced team environment and possess…
Added 10 mins ago
Project Manager II Technical
BAE Systems
Broomfield, CO
BAE Systems Aerospace & Mission Systems (AMS) Military Space Strategic Business Unit is looking for a Technical Project Manager II to lead operations activities for classified environments…
Added 10 mins ago
Tax Senior Manager - Construction and Real Estate
Wipfli Advisory LLC
Denver, CO
As a Senior Tax Manager specializing in Real Estate, you will serve as a strategic advisor to clients, leading complex tax engagements and driving innovative solutions. This role combines…
Added 10 mins ago
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Director, Architecture and Data
GE Aerospace
Longmont, CO · Denver, CO · Lafayette, CO
- $152,000 to $202,000 USD / year
…and owns the foundation for how Defense & Systems architects software environments and delivers a data fabric that enables the use of…
Added 10 mins ago
Lead Product Manager - Ethernet Network
Lumen
Denver, CO
The Lead Product Manager – Ethernet Network owns the strategy, roadmap, delivery, go-to-market execution, and lifecycle performance of Lumen’s Ethernet network product. This role serves as…
Added 10 mins ago
Program Manager IV - Clinical Knowledge Services
Kaiser Permanente
Denver, CO
…regions with responsibility and accountability for achieving program outcomes from initiation to close-out in an extended or open-ended time frame. Leads the work of program teams by…
Added 10 mins ago
Creative & Content Project Manager
Unbridled
Denver, CO
Unbridled is seeking a talented Creative and Content Project Manager for our fast-growing Creative and Content Project Management team. This is the perfect opportunity for a motivated and…
Added 10 mins ago
Assistant Construction Manager - Power Generation Self Perform (Multiple Locations)
AZCO
Denver, CO
The Assistant Construction Manager will assist the Construction Project Manager, Project Manager, Site Manager, and/or Program Manager with day-to-day management of project safety, quality,…
Added 10 mins ago
Construction Project Manager - Power Generation Self Perform (Multiple Locations)
AZCO
Denver, CO
The Construction Project Manager supports the Project Manager or Program Manager to oversee day-to-day operations from pre-construction through project completion and warranty periods. The…
Added 11 mins ago
Engineering Operations Technician, DCEO
Amazon Data Services, Inc.
New Carlisle, IN
You’ll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You’ll collaborate with…
Added 14 mins ago
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International Trade Compliance Manager
Emerson
Rosemont, IL
- $100,000 to $130,000 USD / year
The International Trade Compliance Manager oversees the global trade compliance program activities for Appleton business unit, with a focus on the Americas. The ITC Manager is responsible…
Added 16 mins ago
Midwest Division Development Writer
USA The Nature Conservancy
Remote, United States
The Midwest Division Development Writer reports to the Donor Communications Manager and plays a key role in the region's Development Operations Team. This position works closely with…
Added 16 mins ago
Midwest Division Development Writer
USA The Nature Conservancy
Remote, United States
The Midwest Division Development Writer reports to the Donor Communications Manager and plays a key role in the region's Development Operations Team. This position works closely with…
Added 18 mins ago
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Vendor Administration Specialist
Aston Carter
San Antonio, TX
- $30 to $32 USD / hour
…ensuring smooth operational processes so that the Procurement Manager can concentrate on strategic initiatives. The position offers meaningful exposure to procurement, purchasing, and…
Added 22 mins ago
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Senior Technical Project Manager (CRM)
TEKsystems
New York, NY
- $70 to $80 USD / hour
…solutions. Knowledge of system integrations, data management, and software development best practices. Experience working in Agile delivery environments. Strong problem-solving,…
Added 22 mins ago
T
ICAM Engineer
TEKsystems
Charleston, SC
- $70 to $127 USD / hour
…Intelligence Community environments.The engineer will work with software developers, infrastructure engineers, and security personnel to connect identity services with mission systems.…
Added 23 mins ago
Senior Project Manager
Colliers
MS
Manage cost, change control, and engage with construction team for any value-engineering, change or program updates.
Added 24 mins ago
HT
HAM - HOA/COA Portfolio Manager
HOA Talent
Remote, United States
- $70,000 to $80,000 USD / year
As a Community Association Manager (CAM), you'll be the go-to partner for a portfolio of condominium and homeowner associations - the person Boards and homeowners trust to keep things…

Aston Carter

Vendor Administration Specialist

San Antonio, TX, United States

$30 to $32 USD / hour

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Job details

Pay: $30 to $32 USD / hour
Experience: Minimum 3 years of experience in one or more of the following areas: Purchasing, Contract Administration, Contract Coordination, or related administrative support roles.
Posting language: English
Posted: Nov 10, 2026

Original job description

Job Title: Vendor Administration SpecialistJob DescriptionThe Vendor Administration Specialist provides dedicated administrative support to the Procurement team by managing vendor onboarding, contract administration, and records management. This role focuses on maintaining accurate vendor and contract data, supporting system administration activities, and ensuring smooth operational processes so that the Procurement Manager can concentrate on strategic initiatives. The position offers meaningful exposure to procurement, purchasing, and contract management, with clear opportunities for long-term career growth.Responsibilities

Provide proactive administrative support to the Procurement Manager and the broader Procurement team.
Onboard new vendors by collecting required information, completing documentation, and ensuring timely setup in company systems.
Perform system administration and data entry activities related to vendors, contracts, and procurement records.
Support contract documentation and coordination, including preparing, organizing, and routing documents for review and approval.
Upload and maintain contracts and related documents within company systems, including ERP and contract lifecycle management platforms.
Manage contract filing, record keeping, and document retention to ensure documents are stored, organized, and easily retrievable.
Ensure vendor and contract records remain accurate, complete, and up to date across all relevant systems.
Collaborate with finance, procurement, and other cross-functional stakeholders to support purchasing and contract-related activities.
Assist with clerical and administrative tasks such as data entry, document tracking, and general administrative support for the department.
Identify and share process improvement ideas to enhance efficiency and accuracy in vendor and contract administration.
Interact professionally with executives and cross-functional stakeholders when gathering information, coordinating documentation, or resolving questions.

Essential Skills

Minimum 3 years of experience in one or more of the following areas: Purchasing, Contract Administration, Contract Coordination, or related administrative support roles.
Knowledge of contract administration processes and documentation.
Basic understanding of contracts, their purpose, and the contract lifecycle management process.
Experience working with ERP (Enterprise Resource Planning) systems.
Experience working with CLM (Contract Lifecycle Management) systems.
Proficiency with Microsoft Office, including Microsoft Excel, Word, and PowerPoint.
Strong clerical and data entry skills with high attention to detail and accuracy.
Experience providing administrative support in a professional office environment.
Strong communication and interpersonal skills, both written and verbal.
Professional, personable, and approachable demeanor.
Comfort interacting with executives and cross-functional stakeholders.
Ability to work effectively with people from diverse cultures and backgrounds.
Willingness to learn and actively contribute ideas for process improvement.

Additional Skills & Qualifications

Education: Associate degree, or at least 60 college credit hours with demonstrated progress toward a Bachelor's degree.
Experience with NetSuite ERP is preferred.
Experience with Ironclad or similar contract management software is preferred.
Experience in procurement, purchasing, or finance-related environments is beneficial.
Experience with contract development, contracts administration, and contract management software.
Ability to manage multiple tasks and priorities in a fast-paced department.
Strong organizational skills with the ability to maintain structured filing and document retention systems.
Interest in long-term career growth in areas such as procurement, purchasing, buyer roles, vendor administration, or contract management.
Comfort working in a collaborative team environment with approximately 20 employees in the department.

Work EnvironmentThis is an in-office role based in a professional office setting, with standard hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. The Vendor Administration Specialist will have an individual office within the main office facility and will work closely with a core immediate team of three team members plus a manager, as part of a larger department of approximately 20 employees. The environment is collaborative and process-driven, with regular use of ERP systems, contract lifecycle management tools, and Microsoft Office applications. The role supports a culture that values professionalism, open communication, respect for diverse backgrounds, and continuous improvement, and offers multiple advancement opportunities as the department continues to grow. Job Type & LocationThis is a Contract to Hire position based out of San Antonio, TX. Pay and BenefitsThe pay range for this position is $30.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of San Antonio, TX. Application DeadlineThis position is anticipated to close on Nov 24, 2026. Workplace TypeThis is a fully onsite position in San Antonio,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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