Jobs in the United States

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Added 1 min ago
MB
Account Associate - State Farm Agent Team Member
Melanie Bakala - State Farm Agent
Shelton, WA
- $50,000 to $70,000 USD / year
For our team, we offer unlimited income potential, a strong focus on professional and personal development, additional PTO when goals are met, opportunities for advancement, team trips,…
Added 1 min ago
RN Family Medicine
Ascension
Chicago, IL
Administrative & Authorizations: Process prior authorizations for medications, imaging, and surgeries, assist with scheduling, and manage office messages.
Added 3 mins ago
EW
Assistant Site Manager II - Clean Express Auto Wash
Express Wash Concepts LLC
Roseville, MI
- $22 USD / hour
Ongoing training and professional development
Added 4 mins ago
CC
ASSOCIATE, INVESTMENT DATA & REPORTING RECONCILIATION
Cresset Capital
Chicago, IL · Dallas, TX
- $75,000 to $85,000 USD / year
The Associate, Investment Data & Reporting Reconciliation is responsible for ensuring the accuracy, completeness, and integrity of investment data across internal systems, custodians, and…
Added 5 mins ago
Family Medicine Physician
Ascension
Wichita, KS
Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
Added 5 mins ago
Registered Nurse
Ascension
Brookfield, WI
Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
Added 7 mins ago
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Retail Associate, SEAS - Nike Northfield
Nike
Denver, CO
- $19.5 USD / hour
As a Nike Retail Associate - known as Athletes - you bring the “Just Do It” mindset to life. You serve like a pro to help our consumers discover the product that inspires them - from living…
Added 7 mins ago
BH
Child Care Substitute Teacher
Bright Horizons
Fort, CO
- $16.05 to $19.95 USD / hour
CDA, Associate, or bachelor’s degree in early education or related field is preferred
Added 7 mins ago
BH
Child Care Substitute Teacher
Bright Horizons
Fort, CO
- $16.05 to $19.95 USD / hour
CDA, Associate, or bachelor’s degree in early education or related field is preferred
Added 7 mins ago
Registered Nurse (RN) Clinical Coordinator – Operating Room
AdventHealth
Castle Rock, CO
…our Clinical Ladder Program based on experience, professional development, and achievement of advancement…
Added 7 mins ago
Certified Surgical Technologist (CST) – Operating Room
AdventHealth
Castle Rock, CO
Ability to understand and process surgeon dictated instructions and directions. [Required]
Added 7 mins ago
Certified Surgical Technologist (CST) - Operating Room
AdventHealth
Castle Rock, CO
Ability to understand and process surgeon dictated instructions and directions.
Added 7 mins ago
A
Aseptic Cleaning Technician
Actalent
Louisville, CO
- $24.5 to $28 USD / hour
Interest in career growth into roles such as material handler, laboratory positions, analytical development, manufacturing associate, or research associate.
Added 7 mins ago
Retail Manager - Softlines
Cabela's
Grand Junction, CO
…inventory control, pricing, sales enhancements, staff selection and development and customer service…
Added 7 mins ago
BH
Pharmacy Intake
BrightSpring Health Services
ENGLEWOOD, CO
- $22 to $26 USD / hour
…help you achieve your goals through continuous professional development and regular career progression…
Added 7 mins ago
LH
Inspection & Packaging Associate (All Shifts)
Leiters Health
Englewood, CO
- $21 USD / hour
Inspection and Packaging Associate reports to the Production Manager and/or Supervisors. The Inspection and Packaging Associate is responsible for labeling finished product in a timely and…
Added 7 mins ago
Senior Research Associate, Chemical Development
Novo Nordisk
Boulder, CO
Novo Nordisk Global Nucleic Acid Therapies (GNAT) is seeking highly motivated scientists to join its CMC Chemical Development team in Boulder, Colorado. The candidate will be expected to be…
Added 7 mins ago
GD
Ground Terminal Operator - Junior, Intermediate and Senior Level- TS/SCI with Polygraph
General Dynamics Information Technology
Aurora, CO
- $30.44 to $41.18 USD / hour
As the Ground Terminal (GT) Operator performs operational control and monitoring of satellite Ground Terminals and associate interfaces and commands the work you’ll do at GDIT supports the…
Added 7 mins ago
BIM VDC Coordinator
Quanta Services
Aurora, CO
Support development and maintenance of BIM Execution Plans (BEPs).
Added 7 mins ago
Tax Senior Manager - Construction and Real Estate
Wipfli Advisory LLC
Denver, CO
…with leadership, client relationship management, and business…
Added 8 mins ago
A
Patient Access Liaison - UPLIZNA - Northwest
Amgen
Denver, CO
- $158,394 to $222,256 USD / year
Associate’s degree and 8 years of patient services and/or access and reimbursement experience
Added 9 mins ago
Engineering Operations Technician, DCEO
Amazon Data Services, Inc.
New Carlisle, IN
- This role supports data centers in various operational stages. The position may be assigned to a facility still under development, which could require travel to established locations for…
Added 15 mins ago
AC
Vendor Administration Specialist
Aston Carter
San Antonio, TX
- $30 to $32 USD / hour
Identify and share process improvement ideas to enhance efficiency and accuracy in vendor and contract administration.
Added 16 mins ago
HPC/AI Hardware Technical Deployment- Senior Technology Consultant (TCP4)
Hewlett Packard Enterprise
All, TN
Contribute to process improvement initiatives and recommend best practices.
Added 16 mins ago
HPC/AI Hardware Technical Deployment- Senior Technology Consultant (TCP4)
Hewlett Packard Enterprise
All, CT
Contribute to process improvement initiatives and recommend best practices.

Aston Carter

Vendor Administration Specialist

San Antonio, TX, United States

$30 to $32 USD / hour

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Job details

Pay: $30 to $32 USD / hour
Experience: Minimum 3 years of experience in one or more of the following areas: Purchasing, Contract Administration, Contract Coordination, or related administrative support roles.
Posting language: English
Posted: Nov 10, 2026

Original job description

Job Title: Vendor Administration SpecialistJob DescriptionThe Vendor Administration Specialist provides dedicated administrative support to the Procurement team by managing vendor onboarding, contract administration, and records management. This role focuses on maintaining accurate vendor and contract data, supporting system administration activities, and ensuring smooth operational processes so that the Procurement Manager can concentrate on strategic initiatives. The position offers meaningful exposure to procurement, purchasing, and contract management, with clear opportunities for long-term career growth.Responsibilities

Provide proactive administrative support to the Procurement Manager and the broader Procurement team.
Onboard new vendors by collecting required information, completing documentation, and ensuring timely setup in company systems.
Perform system administration and data entry activities related to vendors, contracts, and procurement records.
Support contract documentation and coordination, including preparing, organizing, and routing documents for review and approval.
Upload and maintain contracts and related documents within company systems, including ERP and contract lifecycle management platforms.
Manage contract filing, record keeping, and document retention to ensure documents are stored, organized, and easily retrievable.
Ensure vendor and contract records remain accurate, complete, and up to date across all relevant systems.
Collaborate with finance, procurement, and other cross-functional stakeholders to support purchasing and contract-related activities.
Assist with clerical and administrative tasks such as data entry, document tracking, and general administrative support for the department.
Identify and share process improvement ideas to enhance efficiency and accuracy in vendor and contract administration.
Interact professionally with executives and cross-functional stakeholders when gathering information, coordinating documentation, or resolving questions.

Essential Skills

Minimum 3 years of experience in one or more of the following areas: Purchasing, Contract Administration, Contract Coordination, or related administrative support roles.
Knowledge of contract administration processes and documentation.
Basic understanding of contracts, their purpose, and the contract lifecycle management process.
Experience working with ERP (Enterprise Resource Planning) systems.
Experience working with CLM (Contract Lifecycle Management) systems.
Proficiency with Microsoft Office, including Microsoft Excel, Word, and PowerPoint.
Strong clerical and data entry skills with high attention to detail and accuracy.
Experience providing administrative support in a professional office environment.
Strong communication and interpersonal skills, both written and verbal.
Professional, personable, and approachable demeanor.
Comfort interacting with executives and cross-functional stakeholders.
Ability to work effectively with people from diverse cultures and backgrounds.
Willingness to learn and actively contribute ideas for process improvement.

Additional Skills & Qualifications

Education: Associate degree, or at least 60 college credit hours with demonstrated progress toward a Bachelor's degree.
Experience with NetSuite ERP is preferred.
Experience with Ironclad or similar contract management software is preferred.
Experience in procurement, purchasing, or finance-related environments is beneficial.
Experience with contract development, contracts administration, and contract management software.
Ability to manage multiple tasks and priorities in a fast-paced department.
Strong organizational skills with the ability to maintain structured filing and document retention systems.
Interest in long-term career growth in areas such as procurement, purchasing, buyer roles, vendor administration, or contract management.
Comfort working in a collaborative team environment with approximately 20 employees in the department.

Work EnvironmentThis is an in-office role based in a professional office setting, with standard hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. The Vendor Administration Specialist will have an individual office within the main office facility and will work closely with a core immediate team of three team members plus a manager, as part of a larger department of approximately 20 employees. The environment is collaborative and process-driven, with regular use of ERP systems, contract lifecycle management tools, and Microsoft Office applications. The role supports a culture that values professionalism, open communication, respect for diverse backgrounds, and continuous improvement, and offers multiple advancement opportunities as the department continues to grow. Job Type & LocationThis is a Contract to Hire position based out of San Antonio, TX. Pay and BenefitsThe pay range for this position is $30.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of San Antonio, TX. Application DeadlineThis position is anticipated to close on Nov 24, 2026. Workplace TypeThis is a fully onsite position in San Antonio,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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