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Branch Manager-Nursery
SiteOne Landscape Supply
Windsor, CO
…excellence in all facets of branch operations including inventory management, team development, customer value, and overall financial performance and growth. The Branch Manager – Nursery…
Added just now
Customer Sales & Service Rep I
SiteOne Landscape Supply
Round Rock, TX
Free Counseling Services/Employee Assistance Program
Added just now
Customer Sales & Service Rep I – Bilingual Preferred (English/Spanish)
SiteOne Landscape Supply
San Diego, CA
Free Counseling Services/Employee Assistance Program
Added just now
Customer Sales & Service Rep I
SiteOne Landscape Supply
Plymouth, MN
Free Counseling Services/Employee Assistance Program
Added 1 min ago
T
Keyholder
Torrid
The Shops at Montebello, CA
- $17.9 to $21.26 USD / hour
As a Keyholder, you’ll be responsible for providing support and assistance to the store management team through performing daily store opening and closing operations while providing an…
Added 2 mins ago
Research Associate, Learning Supports
American Institutes for Research
Remote, United States
AIR is seeking a Research Associate with experience in education research and interest in the application of emerging educational technologies. This position will support a growing…
Added 3 mins ago
RN Family Medicine
Ascension
Chicago, IL
Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
Added 6 mins ago
EW
Assistant Site Manager II - Clean Express Auto Wash
Express Wash Concepts LLC
Roseville, MI
- $22 USD / hour
Health care benefits: Medical, Vision, Dental, Company-Paid Life, Disability, Accident, Hospital Indemnity, Employee Assistance Program.
Added 7 mins ago
Family Medicine Physician
Ascension
Wichita, KS
Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
Added 7 mins ago
Registered Nurse
Ascension
Brookfield, WI
Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
Added 9 mins ago
Banquet Manager at The Hythe Vail
Vail Resorts
Vail, CO
Associate's or Bachelor's degree in Hospitality Management, Business, or related field preferred.
Added 9 mins ago
Registered Nurse (RN) Clinical Coordinator – Operating Room
AdventHealth
Castle Rock, CO
…salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and achievement of advancement…
Added 9 mins ago
Registered Nurse (RN) - Operating Room
AdventHealth
Castle Rock, CO
…salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and achievement of advancement…
Added 9 mins ago
Anesthesia Technician – Perioperative Support
AdventHealth
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Assists anesthesia providers with patient assessment, monitoring, transporting, positioning, insertion of intravenous and other invasive lines, and airway management.
Added 10 mins ago
LH
Inspection & Packaging Associate (All Shifts)
Leiters Health
Englewood, CO
- $21 USD / hour
Inspection and Packaging Associate reports to the Production Manager and/or Supervisors. The Inspection and Packaging Associate is responsible for labeling finished product in a timely and…
Added 10 mins ago
1678: Administrative Assistant – Clinical Trials Support OMM
Colorado State University
Fort Collins, CO
…Action Network to Defend Osteoarthritis (CANDO) Clinical Trials program. This position serves as a central communication and coordination resource for participating in clinical sites, pet…
Added 10 mins ago
Charge Nurse (RN) - CVICU
AdventHealth
Littleton, CO
…salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and achievement of advancement…
Added 10 mins ago
Tax Senior Manager - Construction and Real Estate
Wipfli Advisory LLC
Denver, CO
…combines technical expertise with leadership, client relationship management, and business…
Added 10 mins ago
DC
WAREHOUSE ASSOC I - SSC
Dal-Tile Corporation
Denver, CO
- $30,000 to $37,000 USD / year
Maintains a safe working environment by obeying all safety rules as outlined in the Safety Program and by reporting all accidents, unsafe conditions and acts to Management.
Added 10 mins ago
DC
WAREHOUSE ASSOC I - SSC
Dal-Tile Corporation
Denver, CO
- $30,000 to $37,000 USD / year
Maintains a safe working environment by obeying all safety rules as outlined in the Safety Program and by reporting all accidents, unsafe conditions and acts to Management.
Added 10 mins ago
A
Patient Access Liaison - UPLIZNA - Northwest
Amgen
Denver, CO
- $158,394 to $222,256 USD / year
…including Market Access, Medical Affairs, Advocacy, Marketing, Case Management, and Site of Care teams to support the patient journey. The role operates with independence in managing…
Added 11 mins ago
MO
WIC OUTREACH NUTRITION EDUCATOR (Family Service Specialist) - Range 12 / AMEA
Municipality of Anchorage
Anchorage, AK
- $25.87 to $38.27 USD / hour
…after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per…
Added 11 mins ago
Engineering Operations Technician, DCEO
Amazon Data Services, Inc.
New Carlisle, IN
- Technical writing to support change management program
Added 11 mins ago
Onsite Medical Representative
Amazon.com Services LLC
Lakeland, FL
…Prevention Specialist (IPS). This includes attending weekly associate safety committee meetings, greeting all new hires for the site or through daily one-on-one interaction. Additionally,…
Added 13 mins ago
Adjunct Microbiology Instructor
State of South Carolina
Rock Hill, SC
…two-year institution of higher education that offers a variety of associate degrees, diplomas, and certificates. Through maximizing student success, the College seeks to contribute to the…

Aston Carter

Vendor Administration Specialist

San Antonio, TX, United States

$30 to $32 USD / hour

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Job details

Pay: $30 to $32 USD / hour
Experience: Minimum 3 years of experience in one or more of the following areas: Purchasing, Contract Administration, Contract Coordination, or related administrative support roles.
Posting language: English
Posted: Nov 10, 2026

Original job description

Job Title: Vendor Administration SpecialistJob DescriptionThe Vendor Administration Specialist provides dedicated administrative support to the Procurement team by managing vendor onboarding, contract administration, and records management. This role focuses on maintaining accurate vendor and contract data, supporting system administration activities, and ensuring smooth operational processes so that the Procurement Manager can concentrate on strategic initiatives. The position offers meaningful exposure to procurement, purchasing, and contract management, with clear opportunities for long-term career growth.Responsibilities

Provide proactive administrative support to the Procurement Manager and the broader Procurement team.
Onboard new vendors by collecting required information, completing documentation, and ensuring timely setup in company systems.
Perform system administration and data entry activities related to vendors, contracts, and procurement records.
Support contract documentation and coordination, including preparing, organizing, and routing documents for review and approval.
Upload and maintain contracts and related documents within company systems, including ERP and contract lifecycle management platforms.
Manage contract filing, record keeping, and document retention to ensure documents are stored, organized, and easily retrievable.
Ensure vendor and contract records remain accurate, complete, and up to date across all relevant systems.
Collaborate with finance, procurement, and other cross-functional stakeholders to support purchasing and contract-related activities.
Assist with clerical and administrative tasks such as data entry, document tracking, and general administrative support for the department.
Identify and share process improvement ideas to enhance efficiency and accuracy in vendor and contract administration.
Interact professionally with executives and cross-functional stakeholders when gathering information, coordinating documentation, or resolving questions.

Essential Skills

Minimum 3 years of experience in one or more of the following areas: Purchasing, Contract Administration, Contract Coordination, or related administrative support roles.
Knowledge of contract administration processes and documentation.
Basic understanding of contracts, their purpose, and the contract lifecycle management process.
Experience working with ERP (Enterprise Resource Planning) systems.
Experience working with CLM (Contract Lifecycle Management) systems.
Proficiency with Microsoft Office, including Microsoft Excel, Word, and PowerPoint.
Strong clerical and data entry skills with high attention to detail and accuracy.
Experience providing administrative support in a professional office environment.
Strong communication and interpersonal skills, both written and verbal.
Professional, personable, and approachable demeanor.
Comfort interacting with executives and cross-functional stakeholders.
Ability to work effectively with people from diverse cultures and backgrounds.
Willingness to learn and actively contribute ideas for process improvement.

Additional Skills & Qualifications

Education: Associate degree, or at least 60 college credit hours with demonstrated progress toward a Bachelor's degree.
Experience with NetSuite ERP is preferred.
Experience with Ironclad or similar contract management software is preferred.
Experience in procurement, purchasing, or finance-related environments is beneficial.
Experience with contract development, contracts administration, and contract management software.
Ability to manage multiple tasks and priorities in a fast-paced department.
Strong organizational skills with the ability to maintain structured filing and document retention systems.
Interest in long-term career growth in areas such as procurement, purchasing, buyer roles, vendor administration, or contract management.
Comfort working in a collaborative team environment with approximately 20 employees in the department.

Work EnvironmentThis is an in-office role based in a professional office setting, with standard hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. The Vendor Administration Specialist will have an individual office within the main office facility and will work closely with a core immediate team of three team members plus a manager, as part of a larger department of approximately 20 employees. The environment is collaborative and process-driven, with regular use of ERP systems, contract lifecycle management tools, and Microsoft Office applications. The role supports a culture that values professionalism, open communication, respect for diverse backgrounds, and continuous improvement, and offers multiple advancement opportunities as the department continues to grow. Job Type & LocationThis is a Contract to Hire position based out of San Antonio, TX. Pay and BenefitsThe pay range for this position is $30.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of San Antonio, TX. Application DeadlineThis position is anticipated to close on Nov 24, 2026. Workplace TypeThis is a fully onsite position in San Antonio,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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