Payroll Analyst

Job Title: Payroll AnalystJob DescriptionThe Payroll Analyst supports accurate and timely payroll processing for employee populations across the U.S. and Canada within a large, fast-paced digital payments environment. This role works closely with HR, Benefits, Finance, and external vendors to validate payroll inputs, ensure compliance with payroll regulations, and deliver precise and reliable employee compensation. The position is well-suited for a detail-oriented payroll professional who demonstrates strong critical thinking, accountability, and a desire to grow within a dynamic, continuously improving payroll function. In addition to processing activities, the Payroll Analyst contributes to audits, reporting, documentation, and process enhancements that help enable seamless, compliant pay for a large and diverse workforce.

Responsibilities

• Accurately prepare, validate, and submit payroll data to third-party vendors, including ADP GlobalView and eTime, for U.S. payroll processing.
• Reconcile payroll input files from multiple sources such as timekeeping, benefits, stock, relocation, rewards, retirement, and deferred compensation to ensure accuracy and completeness.
• Perform pre- and post-payroll audits to identify discrepancies, correct errors, and safeguard the integrity of pay results.
• Ensure compliance with federal, state or provincial, and local payroll tax laws, wage and hour regulations, and overtime requirements.
• Assist in calculating and processing off-cycle payments, pay corrections, garnishments, and other payroll adjustments.
• Support quarterly and year-end payroll tax reconciliations and filings, including the preparation and distribution of W-2 and T4 forms.
• Collaborate with HR, Benefits, Finance, and other internal partners to research and resolve employee pay-related inquiries with professionalism, accuracy, and discretion.
• Process payroll-related mail, including payroll tax correspondence and other payroll documentation, and ensure timely follow-up and resolution.
• Handle a variety of day-to-day payroll tasks such as processing paychecks and addressing payroll matters as assigned based on business needs.
• Participate in payroll system upgrades, user acceptance testing (UAT), and other payroll projects to support system stability and functionality.
• Maintain, update, and improve payroll procedures, workflows, desktop procedures, payroll checklists, and knowledge base materials.
• Support knowledge transfer activities, including transition planning and documentation of processes to ensure continuity and standardization.
• Identify trends and recurring payroll issues, contribute to root cause analysis, and recommend or implement continuous improvement initiatives.
• Maintain strong working relationships with payroll vendors and stakeholders to support efficient and effective payroll operations.

Essential Skills

• At least 3+ years of hands-on experience in payroll processing.
• Proficiency in multi-state U.S. payroll processing, including compliance with varied state regulations.
• Advanced proficiency in Microsoft Excel, along with strong skills in other Microsoft Office applications.
• Experience with payroll tax processing and compliance, including federal, state or provincial, and local requirements.
• Experience using ADP payroll systems (any ADP product) for payroll processing.
• Ability to perform detailed payroll reconciliations and audits with a high degree of accuracy.
• Strong analytical and critical thinking skills to identify discrepancies and resolve complex payroll issues.
• Ability to manage sensitive and confidential payroll information with discretion and professionalism.
• Strong written and verbal communication skills to interact effectively with internal stakeholders and external vendors.
• Demonstrated ability to maintain positive, productive working relationships with payroll vendors and internal stakeholders.

Additional Skills & Qualifications

• Experience with ADP GlobalView and eTime timekeeping systems, particularly in environments with 500+ employees.
• Experience supporting multiple pay frequencies, such as biweekly and semimonthly, including both standard and one-time payments (bonuses, commissions, stock vesting).
• Exposure to knowledge transfer activities, including transition planning, process documentation, desktop procedures, and payroll checklists.
• Experience participating in system upgrades, user acceptance testing (UAT), and payroll-related projects.
• Bachelors degree in a related field is preferred.
• Professional certifications such as CPA or APA are preferred.
• Experience working within a large, complex corporate environment with cross-functional collaboration.
• Comfort working in a dynamic environment where day-to-day responsibilities may vary based on business needs.

Work EnvironmentThis role operates in a hybrid work environment, with in-office work typically expected from Tuesday through Thursday and remote work on Monday and Friday. The position is based on a modern corporate campus in North Austin, featuring multiple buildings and amenities such as a gym and on-site cafes. The work setting is professional and collaborative, with regular interaction across HR, Benefits, Finance, and external payroll vendors. The team leverages technologies including ADP GlobalView, eTime timekeeping, Microsoft Excel, and other Microsoft Office applications. The environment emphasizes accuracy, compliance, continuous improvement, and a culture of purpose and belonging where employees are encouraged to grow and contribute to impactful work that supports a large, global workforce. Job Type & LocationThis is a Contract position based out of Austin, TX. Pay and BenefitsThe pay range for this position is $26.00 - $41.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Austin, TX. Application DeadlineThis position is anticipated to close on Nov 24, 2026. Workplace TypeThis is a hybrid position in Austin,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.