Onboarding Specialist

Job Title: Onboarding SpecialistJob DescriptionThe Onboarding Specialist supports the full onboarding process for new employees, ensuring each new hire experiences a smooth, organized, and welcoming transition into the organization. In this role, you serve as the primary point of contact for new hires throughout the pre-employment and onboarding stages, coordinating documentation, orientation, system requirements, and communication between candidates and internal teams. This position is well-suited for someone with HR, onboarding, recruiting coordination, or administrative experience who enjoys working directly with new employees and managing multiple onboarding processes simultaneously.Responsibilities

• Coordinate the end-to-end onboarding process for new employees from offer acceptance through start date and orientation.
• Serve as the primary point of contact for new hires, answering questions, providing updates, and guiding them through each step of the onboarding process.
• Prepare and distribute offer letters, onboarding paperwork, employment agreements, and other required new-hire documentation.
• Collect, review, and verify onboarding paperwork to ensure all documents are completed accurately and submitted on time.
• Coordinate new-hire orientation sessions and assist employees with completing required onboarding and training activities.
• Track outstanding onboarding requirements and follow up with new hires to ensure deadlines are met and all pre-employment steps are completed.
• Enter and maintain new-hire information within HRIS, applicant tracking systems, and other internal platforms.
• Maintain accurate, organized electronic employee records and onboarding documentation in accordance with internal standards.
• Communicate regularly with Human Resources, Talent Acquisition, hiring managers, and other internal departments regarding new-hire status and onboarding progress.
• Assist with employee transfers, changes in position, schedule changes, and other employment-related updates.
• Identify onboarding delays or missing information and collaborate with appropriate stakeholders to resolve issues quickly.
• Provide a professional, welcoming, and positive experience for incoming employees, reinforcing a culture of respect and support.
• Support pre-employment verification and experience check processes as part of onboarding.
• Offer HR support related to hiring and onboarding activities as needed.

Essential Skills

• At least 2 years of experience in onboarding or a closely related HR, recruiting coordination, or administrative role.
• Experience coordinating pre-employment verification processes.
• Experience managing experience checks as part of the hiring and onboarding process.
• Hands-on experience with onboarding activities, including documentation, orientation, and training coordination.
• Knowledge of human resources practices related to hiring and new-hire processing.
• Ability to provide effective HR support to candidates and internal stakeholders.
• Strong organizational skills with the ability to manage multiple onboarding processes simultaneously.
• Excellent communication skills to serve as a clear and responsive point of contact for new hires.
• Attention to detail in preparing, reviewing, and maintaining onboarding documentation and electronic records.
• Proficiency in using HRIS, applicant tracking systems, and other internal systems to maintain accurate new-hire information.
• Bachelors degree.

Additional Skills & Qualifications

• Experience working in environments that provide comprehensive primary, preventative, and behavioral health services.
• Comfort working with diverse and underserved communities, including vulnerable populations.
• Ability to collaborate effectively with cross-functional teams such as Human Resources, Talent Acquisition, and hiring departments.
• Strong problem-solving skills to identify and resolve onboarding delays or information gaps.
• Customer-service mindset with a focus on creating a positive and respectful experience for new employees.

Work EnvironmentThis role operates within a mission-driven community health environment that provides high-quality comprehensive primary, preventative, and behavioral health services to all individuals, regardless of insurance status or ability to pay, with a particular focus on underserved and vulnerable communities across multiple counties. The position follows a Monday through Friday schedule from 9:00 AM to 5:00 PM, aligned to a 35-hour work week. The standard arrangement includes three days in the office in Peekskill and two days remote each week, offering a hybrid work structure. During the initial 13 weeks, the role may be fully in-office to support training and help you get up to speed with systems, processes, and team workflows. You work closely with HR, Talent Acquisition, and other internal departments, using HRIS, applicant tracking systems, and electronic record-keeping tools in a professional office setting. Job Type & LocationThis is a Contract to Hire position based out of Peekskill, NY. Pay and BenefitsThe pay range for this position is $22.00 - $28.21/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Peekskill, NY. Application DeadlineThis position is anticipated to close on Nov 16, 2026. Workplace TypeThis is a hybrid position in Peekskill,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.