Jobs in the United States

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Added 10 mins ago
Inventory Management Specialist
Veterans Affairs, Veterans Health Administration
Northport, NY
Added 10 mins ago
Day Habilitation Manager-Human Services
The Arc of Chemung-Schuyler Counties Chapter NYSAR
Watkins Glen, NY
The Arc Chemung-Schuyler is looking for a compassionate, organized, and dependable Day Habilitation Manager to oversee the day-to-day operations of our Day Habilitation Program in Watkins…
Added 11 mins ago
PD
Purchasing Intern
Power Device Corp
Bohemia, NY
- $20 USD / hour
The Purchasing Intern is responsible for assisting the buyers with source selection and procurement functions directly associated with PDC-s needs for indirect materials and services, fixed…
Added 11 mins ago
BA
Supply Chain Project Manager
Butler America
Bohemia, NY
- $43 to $51 USD / hour
Added 12 mins ago
Principal Aftermarket Technical Product Manager
GE Aerospace
Schenectady, NY
As Principal Technical Product Manager – Aftermarket, you will own the product vision, strategy and roadmap for the digital solutions that support the Service & Repair value streams in…
Added 12 mins ago
M
Superintendent, Track
MTA
Brooklyn, NY
- From $115,252 USD / year
Knowledge of railroad safety standards and material procurement .
Added 12 mins ago
M
General Superintendent, Track
MTA
Brooklyn, NY
- From $115,252 USD / year
…utilize limited material and workforce resources , o versee the procurement and fabrication of track material utilized in the maintenance and reconstruction of tracks , o versee…
Added 12 mins ago
Manager, Manufacturing & Test Engineering
Plug Power Inc.
ALBANY, NY
Manager, Manufacturing & Test Engineering Status: Exempt (salaried) Reports To: Director, Manufacturing Engineering Position Summary The Manager, Manufacturing & Test Engineering leads the…
Added 12 mins ago
Manager, Manufacturing & Test Engineering
Plug Power Inc.
ALBANY, NY
Manager, Manufacturing & Test Engineering Status: Exempt (salaried) Reports To: Director, Manufacturing Engineering Position Summary The Manager, Manufacturing & Test Engineering leads the…
Added 12 mins ago
PT
ENGINEERING CO-OP
Precise Tool & Manufacturing Inc.
Rochester, NY
- $21 USD / hour
Utilize Inspection Manager Software to create bubbled drawings and QCRs.
Added 13 mins ago
Principal Technical Account Manager
The Trade Desk, Inc.
NEW YORK, NY
…you.WHO WE ARE LOOKING FOR:The Principal Technical Account Manager will own the technical relationship on several of our most strategic holding company engagements. This is a senior…
Added 13 mins ago
Contract Specialist Level 1 (Construction Contracts)
MTA
New York, NY
The Contracts Specialist Level 1 is responsible for supporting procurements relating to the MTA’s capital program, supporting the award of $2-3 billion in new construction contracts each…
Added 13 mins ago
AC
Office Services Coordinator
Aston Carter
New York, NY
- $28.85 to $33.65 USD / hour
…organizations facilities. This role assists the Office Services Manager with building services, maintenance activities, workplace experience projects, contractors, work orders, and…
Added 13 mins ago
Site Manager - Simple/Combined Cycle - Arizona
Black & Veatch Family of Companies
AZ
…sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of…
Added 13 mins ago
Animal Facility Manager
Research Foundation for Mental Hygiene, Inc.
NEW YORK, NY
Added 13 mins ago
NL
Manager - Real Estate Life Safety Operations
NYU Langone Medical Center
New York, NY
- $101,493.51 to $175,076.17 USD / year
We have an exciting opportunity to join our team as a Manager - Real Estate Life Safety Operations
Added 13 mins ago
NL
Research Project Manager
NYU Langone Medical Center
New York, NY
- $84,577.92 to $94,000 USD / year
The Research Project Manager will provide operational leadership for a portfolio of NIH-funded environmental epidemiology and neurodevelopmental research studies led by the Principal…
Added 13 mins ago
Vice President, - Partnership Manager - Transaction Banking Product, TD Securities
TD Bank
New York, NY
We are seeking a strategic, commercially minded Partnership Manager to advance partnership strategy across Global Transaction Banking. The role will identify, evaluate, develop, and manage…
Added 13 mins ago
TU
Manager, Advancement Operations & Digital Fundraising
Touro University
New York, NY
- $90,000 USD / year
The Manager, Advancement Operations & Digital Fundraising plays a central role in supporting the day-to-day operations, digital fundraising activities, and technology needs of the Office of…
Added 15 mins ago
Office Manager
John A Hudec Dental Associates Inc
Elyria, OH
Support: Backed by dedicated departments including Billing, Marketing, IT, HR, Procurement, and more
Added 25 mins ago
Manager, Integrated Supply Manager
Coke Florida
Hollywood, FL · Tampa, FL
…Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas:…
Added 25 mins ago
Manager, Facilities Construction Project Manager
Coke Florida
Tampa, FL
The Facilities Construction Manager is responsible for leading the planning, execution and delivery of facility construction, renovation, infrastructure, and capital improvement projects…
Added 25 mins ago
Administration Director, Facilities Management
Coke Florida
Tampa, FL
…Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas:…
Added 25 mins ago
Procurement Program Manager
Coke Florida
Tampa, FL
Coke Florida is searching for a Procurement Program Manager to work out of our Tampa HQ area office.
Added 26 mins ago
OS
Program Control SME
Odyssey Systems Cons
Colorado Springs, CO
- $31,533 USD / year
Provide quality acquisition and program documentation (briefings, documents, and plans, to include RFPs, proposal evaluations, and support to Procurement Contracting Officer).

Aston Carter

Office Services Coordinator

New York, NY, United States

$28.85 to $33.65 USD / hour

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Job details

Pay: $28.85 to $33.65 USD / hour
Posting language: English
Posted: Oct 23, 2026

Original job description

Job Title: Office Services CoordinatorJob Description

The Office Services Coordinator supports the day-to-day operation, maintenance, safety, and overall functionality of the organizations facilities. This role assists the Office Services Manager with building services, maintenance activities, workplace experience projects, contractors, work orders, and facility-related initiatives to ensure a safe, clean, efficient, and well-maintained environment. The position offers the opportunity to work closely with leadership, vendors, and employees while gaining broad exposure to facilities operations, workplace services, project coordination, and employee experience initiatives.

Responsibilities

Assist with the daily management and operation of corporate facilities to ensure smooth and reliable workplace services.
Monitor building systems, including HVAC, electrical, plumbing, fire and life safety, elevators, and security systems, and escalate issues as needed.
Coordinate preventive and corrective maintenance activities with internal teams and external vendors.
Oversee daily pantry and café operations, ensuring coffee, snacks, and other refreshments remain adequately stocked.
Monitor pantry inventory and coordinate timely purchasing and replenishment of consumable items.
Track and process vendor invoices and payments using systems such as SAP and Excel.
Respond to facility-related service requests and ensure timely completion and follow-up.
Conduct routine inspections of office space and proactively address issues related to cleanliness, safety, and functionality.
Assist with emergency response procedures, incident reporting, and business continuity activities.
Help manage building access, including keys, badges, and security systems, in coordination with appropriate stakeholders.
Support office moves, seating changes, furniture installation, and other facility projects.
Assist with scheduling and coordination for office moves, events, and workplace service requirements.
Maintain a high standard of employee experience, cleanliness, hospitality, and overall workplace presentation.
Identify opportunities to improve operational efficiency, workplace processes, and facility conditions, and share recommendations with management.
Communicate effectively with employees, tenants, management, vendors, and contractors to ensure clear expectations and seamless coordination.
Be available outside of normal business hours when necessary to support critical facility or workplace needs.
Assist with planning, organizing, and coordinating internal events and meetings.
Maintain accurate records related to facilities operations, inventory, work orders, and financial transactions.
Handle confidential information appropriately and in accordance with organizational policies.
Perform other duties as assigned to support facilities operations and office services.

Essential Skills

23 years of relevant office administration, facilities operations, or office services experience preferred.
Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
Experience with administrative support tasks, including payment processing and invoice tracking.
Ability to use Excel for payment processing, invoice tracking, and data organization.
Familiarity with facilities operations, facilities maintenance, and work order coordination.
Experience in inventory management for office supplies, pantry items, and related consumables.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Strong verbal and written communication skills, with a focus on clear and professional interactions.
Demonstrated customer service skills and a focus on delivering a positive employee experience.
Ability to coordinate office supplies, mail distribution, office equipment, and facilities-related requests.
Ability to maintain accurate records and handle confidential information appropriately.
Ability to work effectively with minimal supervision while managing multiple responsibilities.
Professional demeanor with the ability to interact confidently with employees at all levels, including senior leadership.
Hands-on, proactive, and solutions-oriented approach to daily tasks and unexpected issues.
Comfort working in a fast-paced corporate environment and adapting to changing priorities.

Additional Skills & Qualifications

Experience with SAP or similar enterprise systems for payment processing and invoice management.
Background or education in Business, Facilities, or a related field is beneficial.
Experience in workplace operations, office services, and facilities coordination.
Event planning and coordination experience, including scheduling, logistics, and on-site support.
Experience with inventory management processes for office and pantry supplies.
Ability to coordinate schedules, meetings, and activities across multiple stakeholders.
Strong attention to detail and accuracy in processing invoices, payments, and records.
Ability to present professionally and interact comfortably with C-suite and other senior leaders.
Willingness to assist with a wide range of duties, including procurement, ordering supplies, payment processing, and general office support.
Demonstrated ability to identify process improvements and contribute ideas to enhance operational efficiency.

Work Environment

This position is fully on-site in a corporate office environment in New York City, with standard working hours from 9:00 a.m. to 5:00 p.m. The role involves regular interaction with building systems, vendors, contractors, and internal teams, as well as frequent movement throughout the office to inspect spaces, manage pantry and café areas, and support moves and events. You will work with tools and technologies such as Microsoft Office (Word, Excel, Outlook) and SAP for payment processing and invoice tracking. The environment emphasizes cleanliness, hospitality, and a professional appearance, with a focus on creating a safe, efficient, welcoming, and operationally excellent workplace.

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $28.85 - $33.65/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Application Deadline

This position is anticipated to close on Nov 5, 2026.

Workplace Type

This is a fully onsite position in New York,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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More about this job

Skills

HVAC
Plumbing
Building systems monitoring technology
Procurement
SAP
Microsoft Excel
Inspection
Emergency response
Reporting
Scheduling
Office administration
Microsoft Office
Microsoft Word
Microsoft Outlook
Administrative support
Inventory management
Organizational skills
Prioritization
Meet deadlines
Communication skills
Customer service
Office equipment
Event planning
Logistics
Attention to detail
Identify process improvements

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