Jobs in the United States

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Added 2 mins ago
Federal Pipeline Manager & Proposal Writer (Remote)
Praescient Analytics
FAIRFAX, VA
Praescient Analytics is seeking a Federal Pipeline Manager & Proposal Writer to own the opportunity-discovery and pipeline-readiness functions of the company's federal growth lifecycle…
Added 3 mins ago
Environment and Test Data Management Lead
Cayuse Holdings
Sacramento, CA
Employment in this role is conditional upon successful execution of the contract by the client.
Added 3 mins ago
Director, Technical Program Management
Docusign
San Francisco, CA
…with solutions created by the #1 company in e-signature and contract lifecycle management…
Added 3 mins ago
Operations Manager
UIC Alaska
Patuxent River, MD
Bowhead is seeking a Manager / Operations Manager for an upcoming effort in Patuxent River, MD. The Manager / Operations Manager will serve as the overall lead and administrator for the…
Added 5 mins ago
General Manager
WoodSpring Suites
Greenville, SC
Employee Assistance Program: Complementary benefit provided to all employees to assist with personal or work-related concerns.
Added 5 mins ago
CI
Nutrition Service Cook
Covington Independent Public Schools
Covington, KY
- $18.11 to $26.68 USD / hour
SCHOOL/PROGRAM: NINTH DISTRICT ELEMENTARY SCHOOL
Added 6 mins ago
VT
Production Planner
Voyager Technologies, Inc.
Pueblo, CO
- $65,000 to $85,000 USD / year
The Production Planner will be located onsite in Pueblo, CO and reports to the Materials & Production Planning Manager. This role is the engine room of the materials and production planning…
Added 7 mins ago
Email Marketing & Loyalty Coordinator
Hat World Inc.
Indianapolis, IN
…with our community of fans and customers. It reports to the Manager of Email &…
Added 8 mins ago
Contracts Manager
Anduril Industries
Seattle, WA · Ashville, OH · Costa Mesa, CA · Fort Collins, CO · Washington, DC
The position will be responsible for providing contract support for various CPFF, FFP, T&M, IDIQ Government (FAR/DFARS) contracts, Other Transaction Agreements, and commercial contracts.…
Added 9 mins ago
CA
Production Planner, 2nd Shift
Canopy A&D
Ontario, CA
- $75,000 to $105,000 USD / year
Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, and Space sectors. Our commitment to…
Added 9 mins ago
Associate Design Engineer Lead
The High Companies
Denver, PA
Review contract drawings to identify problems, missing information or conflicts
Added 10 mins ago
H
Office Manager
Headway
San Francisco, CA
- $80,920 to $119,000 USD / year
As Headway’s SF Office Manager, and early member of the Workplace Experience Team, you’ll play a central and autonomous role in shaping the workplace experience for Headway employees. We’re…
Added 10 mins ago
Junior Program Control Specialist
MANTECH
Stafford, VA
MANTECH seeks a motivated, career and customer-oriented Junior Program Control Specialist to join our USMC Team in Quantico, VA to provide support in an acquisition and information…
Added 11 mins ago
Dual Property Sales Manager
Maya Hospitality Group Inc
Charlotte, NC
…At Maya Hotels, we are seeking a dynamic Dual Property Sales Manager to build strong client relationships, develop strategic sales initiatives, and drive revenue growth. If you thrive in a…
Added 11 mins ago
Sourcing Agent, Gas & Building Services (Hybrid Schedule)
Eversource Energy
Berlin, CT
Provides consultation services to the business to resolve contract disputes. When acting in the contract manager role for a contract, will be accountable for all aspects of the contract…
Added 12 mins ago
Manager, VBC Analytics - Capitation
CVS Health
Hartford, CT
Knowledge of capitation processes and related payment, contract, or configuration systems, including EPDB, SCM, and ACAS.
Added 12 mins ago
EG
Business Systems Analyst (BSA)
Eliassen Group
Hartford, CT
- $70 to $80 USD / hour
…execution. This is not a traditional technical BSA or Project Manager role. The ideal candidate operates as a strategic generalist, helping create structure around priorities, connect…
Added 14 mins ago
IT Project Manager
Build something greater
Arlington, VA
We are seeking a Project Manager to support the planning, coordination, and execution of IT projects and program requirements in support of a Defense Information Systems Agency (DISA)…
Added 15 mins ago
Director, Technical Program Management
projects/helpful-passage-853/companies/9810ab3a-d8cd-4ba4-9ee5-ca421241fe3c
San Francisco, CA
…with solutions created by the #1 company in e-signature and contract lifecycle management (CLM). What you'll do As Director of Technical Program Management (TPM), you will serve as a…
Added 16 mins ago
SL
Logistics Specialist
Summit LLC
Mount Vernon, IL
- $22.66 to $25 USD / hour
Produce and maintain a written record of problems related to the routing program on a daily basis with clean copies to the General Manager weekly.
Added 16 mins ago
Fleet Manager
ContainerPort Group, Inc.
Sauget, IL
…through a safe and dependable fleet of nearly 1,300 independent contract drivers, and a dedicated team of over 350 transportation experts. Learn more at our website:…
Added 16 mins ago
General Manager
Compass Group
NEW YORK, NY
…into their cafes. We are a restaurant company that operates in contract food service. That means you will have the freedom to be creative, take risks, and truly shine. We are committed to…
Added 16 mins ago
CG
CHEF MANAGER
Compass Group
WASHINGTON, DC
- $70,000 to $80,000 USD / year
This is a Great Opportunity to join a great company. We are seeking a growth minded Chef Manager for our growing business. In this role you will be responsible for the success of both the…
Added 16 mins ago
Senior Manager - Project Program Management
Aetna Resources, LLC
Remote, United States
…including regulatory compliance, survey implementation, vendor and contract management, budgeting, data reporting, risk management, process improvement, and stakeholder…
Added 17 mins ago
Senior Account Manager
SPECTRIO LLC
Remote, United States
The Senior Account Manager (Sr AM) is a strategic leader responsible for the autonomous management and expansion of the company’s highest-value client portfolios. This role serves as a key…

Aston Carter

Office Services Coordinator

New York, NY, United States

$28.85 to $33.65 USD / hour

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Job details

Pay: $28.85 to $33.65 USD / hour
Posting language: English
Posted: Oct 23, 2026

Original job description

Job Title: Office Services CoordinatorJob Description

The Office Services Coordinator supports the day-to-day operation, maintenance, safety, and overall functionality of the organizations facilities. This role assists the Office Services Manager with building services, maintenance activities, workplace experience projects, contractors, work orders, and facility-related initiatives to ensure a safe, clean, efficient, and well-maintained environment. The position offers the opportunity to work closely with leadership, vendors, and employees while gaining broad exposure to facilities operations, workplace services, project coordination, and employee experience initiatives.

Responsibilities

Assist with the daily management and operation of corporate facilities to ensure smooth and reliable workplace services.
Monitor building systems, including HVAC, electrical, plumbing, fire and life safety, elevators, and security systems, and escalate issues as needed.
Coordinate preventive and corrective maintenance activities with internal teams and external vendors.
Oversee daily pantry and café operations, ensuring coffee, snacks, and other refreshments remain adequately stocked.
Monitor pantry inventory and coordinate timely purchasing and replenishment of consumable items.
Track and process vendor invoices and payments using systems such as SAP and Excel.
Respond to facility-related service requests and ensure timely completion and follow-up.
Conduct routine inspections of office space and proactively address issues related to cleanliness, safety, and functionality.
Assist with emergency response procedures, incident reporting, and business continuity activities.
Help manage building access, including keys, badges, and security systems, in coordination with appropriate stakeholders.
Support office moves, seating changes, furniture installation, and other facility projects.
Assist with scheduling and coordination for office moves, events, and workplace service requirements.
Maintain a high standard of employee experience, cleanliness, hospitality, and overall workplace presentation.
Identify opportunities to improve operational efficiency, workplace processes, and facility conditions, and share recommendations with management.
Communicate effectively with employees, tenants, management, vendors, and contractors to ensure clear expectations and seamless coordination.
Be available outside of normal business hours when necessary to support critical facility or workplace needs.
Assist with planning, organizing, and coordinating internal events and meetings.
Maintain accurate records related to facilities operations, inventory, work orders, and financial transactions.
Handle confidential information appropriately and in accordance with organizational policies.
Perform other duties as assigned to support facilities operations and office services.

Essential Skills

23 years of relevant office administration, facilities operations, or office services experience preferred.
Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
Experience with administrative support tasks, including payment processing and invoice tracking.
Ability to use Excel for payment processing, invoice tracking, and data organization.
Familiarity with facilities operations, facilities maintenance, and work order coordination.
Experience in inventory management for office supplies, pantry items, and related consumables.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Strong verbal and written communication skills, with a focus on clear and professional interactions.
Demonstrated customer service skills and a focus on delivering a positive employee experience.
Ability to coordinate office supplies, mail distribution, office equipment, and facilities-related requests.
Ability to maintain accurate records and handle confidential information appropriately.
Ability to work effectively with minimal supervision while managing multiple responsibilities.
Professional demeanor with the ability to interact confidently with employees at all levels, including senior leadership.
Hands-on, proactive, and solutions-oriented approach to daily tasks and unexpected issues.
Comfort working in a fast-paced corporate environment and adapting to changing priorities.

Additional Skills & Qualifications

Experience with SAP or similar enterprise systems for payment processing and invoice management.
Background or education in Business, Facilities, or a related field is beneficial.
Experience in workplace operations, office services, and facilities coordination.
Event planning and coordination experience, including scheduling, logistics, and on-site support.
Experience with inventory management processes for office and pantry supplies.
Ability to coordinate schedules, meetings, and activities across multiple stakeholders.
Strong attention to detail and accuracy in processing invoices, payments, and records.
Ability to present professionally and interact comfortably with C-suite and other senior leaders.
Willingness to assist with a wide range of duties, including procurement, ordering supplies, payment processing, and general office support.
Demonstrated ability to identify process improvements and contribute ideas to enhance operational efficiency.

Work Environment

This position is fully on-site in a corporate office environment in New York City, with standard working hours from 9:00 a.m. to 5:00 p.m. The role involves regular interaction with building systems, vendors, contractors, and internal teams, as well as frequent movement throughout the office to inspect spaces, manage pantry and café areas, and support moves and events. You will work with tools and technologies such as Microsoft Office (Word, Excel, Outlook) and SAP for payment processing and invoice tracking. The environment emphasizes cleanliness, hospitality, and a professional appearance, with a focus on creating a safe, efficient, welcoming, and operationally excellent workplace.

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $28.85 - $33.65/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Application Deadline

This position is anticipated to close on Nov 5, 2026.

Workplace Type

This is a fully onsite position in New York,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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More about this job

Skills

HVAC
Plumbing
Building systems monitoring technology
Procurement
SAP
Microsoft Excel
Inspection
Emergency response
Reporting
Scheduling
Office administration
Microsoft Office
Microsoft Word
Microsoft Outlook
Administrative support
Inventory management
Organizational skills
Prioritization
Meet deadlines
Communication skills
Customer service
Office equipment
Event planning
Logistics
Attention to detail
Identify process improvements

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