Jobs in the United States

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Added just now
UO
External Relations Specialist (ALUMNI EXTERNAL REL SPEC 3 CX)
University of California, Davis
CA
- $71,600 to $127,800 USD / year
…Relations Specialist works closely with the central development office to create and execute annual giving and stewardship efforts, and key engagement events, including initiatives such as…
Added just now
UO
Alumni and External Relations Manager (ALUMNI EXTERNAL REL SPEC 4 CX)
University of California, Davis
CA
- $88,100 to $162,100 USD / year
…Relations Manager works closely with the central development office to create and execute annual giving and stewardship efforts, and key engagement events, including initiatives such as…
Added just now
Senior Regulatory Affairs Specialist - SEISMIQ
Boston Scientific
Maple Grove
This role follows a hybrid work model requiring employees to be in a local office at least three days per week
Added 1 min ago
AL
Secretary II (Active Interim Secret Clearamce or higher)
Akima, LLC
Dahlgren, VA
- $22.27 USD / hour
Performing general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including…
Added 1 min ago
CO
Communications Staff Assistant
County of Orange
Santa Ana, CA
- $27.86 to $37.35 USD / hour
…Communications Staff Assistant performs a variety of analytical and program support duties for the Communications Department. Duties may include, but are not limited to, the…
Added 2 mins ago
Test Engineer II
Blue Origin Personnel, LLC
United States
…testing. In this role, you will sustain facility hardware and support the initial build and activation of facility upgrades in support of development, qualification, and acceptance testing…
Added 3 mins ago
Territory Manager-Outside Sales
Priority-1 Inc.
Orlando, FL
…members. We hire talented individuals who will provide the best support and can quickly adapt to the rapidly changing world of logistics. These talented men and women drive our business,…
Added 3 mins ago
R&
Field Sales and Marketing Representative - Tracy, CA
R & B SALES AND MARKETING INC
Tracy, CA
- $27.41 USD / hour
· Must have a valid United States driver’s license for at least one continuous full year in one state · · Must have a personal vehicle / reliable form of transportation
Added 3 mins ago
GI
GDIT Summer Internship Program – Summer 2027 AI/ML Business Intelligence Development Internship
GD Information Technology, Inc.
United States
- $19.55 to $26.45 USD / hour
At GDIT, our people are our business. We pride ourselves on the work our innovators do to support and secure some of the most complex government, defense, and intelligence projects across…
Added 4 mins ago
BH
Lead Practice Coordinator
BEHAVIORAL HEALTH PRACTICE SERVICES LLC.
WAUKESHA, WI · OCONOMOWOC, WI · Pewaukee-Riverwood, WI · MUKWONAGO-BAY VIEW RD, WI
- $23.5 USD / hour
Create a positive work environment; be a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection.
Added 4 mins ago
TL
Program Manager, GRC & AI Strategy
TransUnion LLC
Chicago, IL · Reston, VA · Crum Lynne, PA · White Plains, NY
- $142,500 to $237,500 USD / year
This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week.
Added 5 mins ago
Project Manager 2/3 - Active Secret Clearance Required
Northrop Grumman
Melbourne
Must have an active US Government clearance (with a background investigation within the past 6 years or enrolled into Continuous Evaluation) · Must have experience in Project Management methodologies and tools
Added 5 mins ago
Sentinel Manager 2 - Supplier Management Team Lead (SMTL) - (20682)
Northrop Grumman
Roy
The SMTL will lead program execution across Business Management, Supply Chain, Engineering, Manufacturing, Integrated Product Teams, and Control Account Managers. The role will establish…
Added 5 mins ago
Sr Principal CIDO IT Program Manager
Northrop Grumman
Palmdale
Candidates must have the ability to obtain access to Special Programs as a condition of continued employment
Added 5 mins ago
Manager 3 - Business Development
Northrop Grumman
Remote, United States
The selected candidate will leverage deep familiarity with the BD and capture lifecycle, including our Business Acquisition Process (BAP), to create and deliver high‑impact training and…
Added 5 mins ago
Principal or Senior Principal Manufacturing Engineer
Northrop Grumman
Waynesboro
Knowledge of equipment functionality and capability are paramount as you support metric driven decisions on operations and maintenance KPI’s. You will support day-to-day production while…
Added 6 mins ago
Sentinel Project Change Engineering Section Manager 2 - 14050-1
Northrop Grumman
Roy
…Manager. You will provide career mentorship and operational support to a Functional Home Room (FHR) team (Section) of Individual Contributors (ICs) based on Engineering goals, objectives,…
Added 6 mins ago
Mechanical Engineering Manager
Northrop Grumman
Sunnyvale
This is a product‑focused program leadership role with accountability for mechanical design and development, and engineering support for test, qualification, and delivery of complex…
Added 6 mins ago
Production Planner - level 3
Northrop Grumman
Harvard
…through completion. You will work with inventory control to support build requirements and provide status of completed and in process work. Our ideal candidate will have the ability to…
Added 6 mins ago
Principal/Sr Principal Electrical Engineer - 20350 & 20351
Northrop Grumman
Roy
Northrop Grumman Defense Systems is seeking an Principal/ Sr. Principal Electrical Engineer in support of the Sentinel program. This position is located: Roy, UT.
Added 6 mins ago
Program Planning Manager - Level 2
Northrop Grumman
Redondo Beach
Ensure internal/external best practice program planning and scheduling team support.
Added 7 mins ago
CO
Billing Services Analyst
City of Boulder
Boulder, CO
- $62,816 to $91,166.4 USD / year
Under general direction, performs advanced-level customer service, analytical, and technical support for the Transportation Maintenance Fee (TMF) billing program. This role is responsible…
Added 7 mins ago
SR
Business Office Manager
Spectrum Retirement Communities, LLC
Burr Ridge, IL
- $63,000 to $72,450 USD / year
Must have administrative management and supervisory skills
Added 9 mins ago
CT
Quality Engineer 1
Creation Technologies International Inc
Everett, WA
- $80,000 to $90,000 USD / year
…leads corrective actions through data analysis trending, and support external audits and the internal audit program. This includes but is not limited to support of defining quality…
Added 9 mins ago
Project Manager, Principal Associate (Social innovation - Mobility Forward Focus)
Capital One
Plano, TX
…communities. Oversee strategic grant portfolios, including business, arts and culture grants, evaluate program efficacy, and maintain collaborative relationships with key national…

Aston Carter

Office Assistant

Lemont Furnace, PA, United States

$20 to $22 USD / hour

Apply on careers.astoncarter.com About employer

Applications open in a new tab.

Job details

Pay: $20 to $22 USD / hour
Experience: Experience working in an administrative, business, or manufacturing environment for 35 years.
Posting language: English
Posted: Nov 10, 2026

Original job description

Job Title: Customer Administrative Representative Job DescriptionWe are seeking a detail-oriented Customer Administrative Representative to support order processing, shipping coordination, and front-office administration while delivering exceptional customer service. In this role, you will accurately enter and manage customer orders, coordinate with carriers and internal teams, and serve as a primary point of contact for customers, visitors, and staff. You will thrive in a fast-paced environment where accuracy, professionalism, and strong communication skills are essential to ensuring a smooth order-to-delivery process and a positive customer experience.Responsibilities

Accurately enter and review customer orders in the order management or ERP system, verifying all details and ensuring timely processing.
Handle sales and group orders by checking order accuracy, confirming customer requirements, and updating information as needed.
Perform data entry of production information and shipment details into the appropriate computer software and systems.
Coordinate shipping activities by communicating with clients and carriers, arranging shipments, and helping resolve any shipping issues.
Respond to customer inquiries via phone, email, and chat, providing clear information on order status, product availability, and shipping details.
Address and resolve customer complaints and issues in a professional, timely manner while maintaining a customer-centric approach.
Maintain accurate and organized records of orders, invoices, shipments, and customer interactions for reference and reporting.
Collaborate closely with sales, warehouse, and logistics teams to support smooth order fulfillment and on-time delivery.
Identify opportunities for process improvements and contribute ideas to enhance overall customer experience and operational efficiency.
Answer inbound phone calls, route them to the appropriate individuals, and take detailed messages when necessary.
Greet visitors in a professional manner, provide basic information, and direct them to the appropriate person or area.
Manage file systems by organizing, maintaining, retrieving, and updating documents to ensure easy access and compliance.
Perform basic accounting-related tasks, including processing orders, invoices, and shipments in coordination with internal procedures.
Generate and distribute paperwork such as bills of lading (BOLs), invoices, and other shipping documents to ensure clear communication with staff, customers, and carriers.
Communicate effectively via phone and email with internal staff, customers, and carriers to support daily operations and resolve issues.
Support general clerical and administrative duties as needed to ensure efficient front-office and administrative operations.

Essential Skills

High school diploma or equivalent.
Previous experience in order entry, shipping, administrative, or customer service roles; 35 years preferred, with consideration for candidates with 2+ years of experience.
Strong customer service skills with a professional and customer-oriented demeanor.
Proficiency with computers and software, including Microsoft Office applications such as Microsoft Excel.
Experience working with order management systems and ERP systems, including SAP or similar platforms.
Demonstrated data entry skills with a high level of accuracy and attention to detail.
Experience with shipping processes, including preparing and handling bills of lading (BOLs) and related documentation.
Ability to multitask and prioritize effectively in a fast-paced environment.
Strong organizational skills with the ability to manage multiple responsibilities and meet deadlines.
Excellent verbal and written communication skills for interacting with customers, visitors, carriers, and internal teams.
Clerical support experience, including filing, document management, and basic administrative tasks.
Comfort handling inbound calls and routing them appropriately.
Problem-solving skills with the ability to address issues independently and escalate when necessary.

Additional Skills & Qualifications

Associates or bachelors degree in a related field is preferred.
Experience working in an administrative, business, or manufacturing environment for 35 years.
Familiarity with inventory processes and inventory-related data entry.
Experience generating and distributing shipping paperwork such as BOLs and invoices.
Strong interpersonal skills and the ability to build positive working relationships with customers, carriers, and internal teams.
Ability to contribute to continuous improvement initiatives and suggest process enhancements.
Comfort working in a structured office setting with defined procedures and workflows.

Work EnvironmentThis role is fully on-site, working five days per week in an office environment. Standard hours are 8:00 a.m. to 5:00 p.m. Monday through Thursday, and 8:00 a.m. to 3:00 p.m. on Fridays, with a full-time schedule. The position involves frequent computer use, including Microsoft Office, ERP systems such as SAP, and other order management and data entry software. You will work closely with sales, warehouse, and logistics teams, as well as interact regularly with customers, carriers, and visitors. The environment is fast-paced and detail-focused, with a mix of phone-based customer contact, administrative tasks, and coordination of shipping and documentation. Dress expectations align with a professional office and front-desk setting. Job Type & LocationThis is a Contract to Hire position based out of Lemont Furnace, PA. Pay and BenefitsThe pay range for this position is $20.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Lemont Furnace, PA. Application DeadlineThis position is anticipated to close on Nov 24, 2026. Workplace TypeThis is a fully onsite position in Lemont Furnace,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply on careers.astoncarter.com About employer

More about this job

Skills

Process customer orders
Communication skills
ERP
Sales
Data entry
Reporting
Logistics
Order picking
Customer experience
Regulatory compliance
Administrative support
Customer service
Microsoft Office
Microsoft Excel
SAP
Attention to detail
Documentation
Multitask
Organizational skills
Meet deadlines
Document management
Problem solving
Interpersonal skills
Process improvement
Front Desk

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Work requirements

Jobs in the United States