Invoice Specialist

Invoice Specialist 📍 Salt Lake City, UT | On-Site (Monday-Friday, 8:00 AM-5:00 PM)💲 $20-$22/hour | Contract-to-Hire🚀 Great Entry-Level Opportunity for Career Growth in Finance, Logistics & Operations Launch Your Career with a Growing Industry Leader Are you detail-oriented, naturally curious, and someone who enjoys solving problems? We're looking for an Invoice Specialist to join our team in downtown Salt Lake City. This is an excellent opportunity for someone looking to build a long-term career in accounting, logistics, business operations, or finance.You'll work alongside a close-knit team in a fast-paced environment where no two days are exactly alike. If you enjoy investigating issues, working with data, learning new systems, and taking ownership of your work from start to finish, we'd love to hear from you. What You'll Do As an Invoice Specialist, you'll play a critical role in ensuring the accuracy of financial and operational records.

Key Responsibilities

• Review and process vendor invoices accurately and efficiently
• Investigate billing discrepancies and determine the validity of charges
• Allocate costs to the correct accounts, purchase orders, and business units
• Submit claims and credit memos for invalid or disputed charges
• Maintain accurate records across multiple systems and databases
• Review contracts and supporting documentation to verify billing compliance
• Document processes and maintain detailed notes on procedures
• Communicate professionally with internal departments and external vendors
• Identify process improvement opportunities and help solve operational challenges

What We're Looking For Required Qualifications

• 1+ year of experience in an office, administrative, customer service, data entry, accounting, or operations environment
• Strong attention to detail and commitment to accuracy
• Proficiency with Microsoft Excel and Microsoft Outlook
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Strong organizational and problem-solving skills

Preferred Qualifications

• Experience with invoice processing, accounts payable, purchase orders, or accounting functions
• Experience using ERP systems such as SAP, Oracle, PeopleSoft, or similar platforms
• Intermediate Excel skills, including:
• Pivot Tables
• VLOOKUP/XLOOKUP
• Basic formulas and spreadsheet navigation
• Fast and accurate data entry skills, including 10-key experience

What Makes Someone Successful in This Role?

The top performers on this team:

• Take ownership of their work and follow tasks through to completion
• Are comfortable receiving and applying feedback
• Thrive in a constantly evolving environment
• Enjoy investigating discrepancies and finding solutions
• Learn new systems and processes quickly
• Show up every day ready to contribute and support the team

Work Environment

• On-site position located in Downtown Salt Lake City
• Collaborative team environment with direct access to leadership
• Small team setting where training, mentorship, and feedback are part of daily development
• Open-office atmosphere that encourages teamwork and continuous learning

Perks & Benefits Upon Conversion 401(k) with 4% company match after 6 months Annual COLA and/or merit increase eligibility after 12 months 13 days PTO annually, with additional PTO after your third year Comprehensive health and wellness benefits Long-term growth opportunities within operations, finance, and logistics Why Apply? This isn't just a data entry position. It's an opportunity to gain valuable experience in accounting operations, logistics, vendor management, contract review, and financial analysis while developing skills that can lead to future careers in finance, supply chain, business operations, and accounting.If you're looking for a company that values curiosity, accountability, and professional growth, we'd love to meet you. Job Type & LocationThis is a Contract to Hire position based out of Salt Lake City, UT. Pay and BenefitsThe pay range for this position is $20.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Salt Lake City, UT. Application DeadlineThis position is anticipated to close on Nov 25, 2026. Workplace TypeThis is a fully onsite position in Salt Lake City,UT.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.