Human Resources Coordinator

Job Title: Human Resources CoordinatorJob DescriptionThe Human Resources Coordinator provides day-to-day support across human resources and office administration, serving as a professional point of contact for employees and internal teams. This role focuses on employee documentation, scheduling, onboarding, recruiting coordination, HR records management, and general administrative support to ensure smooth and efficient HR and office operations.

Responsibilities

• Maintain accurate and confidential employee files, HR documentation, records, and reports.
• Coordinate interviews, meetings, onboarding activities, and other employee-related scheduling.
• Support new-hire onboarding and employee offboarding processes, including documentation and logistics.
• Assist with recruiting coordination, including candidate communication and interview scheduling.
• Maintain and update employee information in HR systems and databases.
• Assist with benefits-related tasks and other general HR administrative needs.
• Prepare documents, reports, correspondence, and internal communications for HR and office needs.
• Support invoice processing, office supplies management, vendor coordination, and general office administration.
• Provide basic administrative and IT coordination support when needed.

Essential Skills

• 12+ years of experience in human resources, HR coordination, or administrative roles such as HR Coordinator, HR Assistant, Recruiting Coordinator, or Administrative Coordinator.
• Demonstrated ability to manage documentation and recordkeeping, including maintaining employee files, HR records, onboarding documents, reports, or other confidential documentation.
• Scheduling and coordination experience for interviews, onboarding, meetings, orientations, calendars, training, or other employee-related activities.
• Professional written and verbal communication skills, with the ability to interact effectively with employees, candidates, vendors, and internal teams.
• Exposure to onboarding and general HR administration, such as new-hire paperwork, onboarding and offboarding activities, employee records, recruiting coordination, benefits support, or HRIS updates.
• Strong organizational skills and the ability to multitask and balance HR tasks with administrative responsibilities and changing priorities.

Additional Skills & Qualifications

• Experience providing administrative support in a professional office environment.
• Comfort working with HR systems and basic office software to manage employee information and documentation.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong attention to detail and accuracy in preparing documents, reports, and internal communications.
• Ability to collaborate with cross-functional teams and provide responsive support to employees and candidates.

Work EnvironmentThis position is based onsite in a professional office environment, working Monday through Friday from 8:00 a.m. to 5:00 p.m. The role involves regular interaction with employees, candidates, vendors, and internal teams, and requires consistent presence in the office to support HR operations, office administration, and basic IT coordination. Job Type & LocationThis is a Contract to Hire position based out of Kokomo, IN. Pay and BenefitsThe pay range for this position is $25.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Job Type & LocationThis is a Contract to Hire position based out of Kokomo, IN. Workplace TypeThis is a fully onsite position in Kokomo,IN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.