Hazardous Materials Specialist

Job Title: Hazardous Materials SpecialistJob DescriptionThe Hazardous Materials Specialist reviews, enters, and maintains hazardous materials information for shipments, bookings, and bills of lading to ensure accuracy, completeness, and regulatory compliance. This role audits hazardous materials documentation, applies 49 CFR and related regulations, and collaborates closely with customers and internal teams to prevent delays, reduce risk, and improve documentation quality. The specialist also supports process improvement initiatives, reporting, and special projects while contributing to a strong culture of safety, compliance, and operational excellence.Responsibilities

• Review, enter, and maintain hazardous materials information for shipments, bookings, and bills of lading in internal systems.
• Audit hazardous materials documentation for accuracy, completeness, and compliance with applicable regulations and internal policies.
• Review customer documentation and identify discrepancies that could prevent cargo acceptance or cause transportation delays.
• Ensure hazardous shipment information is entered accurately prior to established terminal and vessel cutoffs.
• Apply 49 CFR regulations and internal hazardous materials policies when reviewing and approving shipments.
• Review and interpret hazardous cargo manifests associated with vessel operations.
• Maintain an understanding of hazardous material segregation requirements for containerized cargo and vessel stowage.
• Approve and attach required hazardous materials documentation within internal systems.
• Run and review daily hazardous materials and cargo reports to monitor compliance and data accuracy.
• Escalate documentation, safety, or compliance concerns that could create regulatory or operational risk.
• Communicate with customers regarding missing or inaccurate documentation, compliance requirements, and submission deadlines.
• Educate customers on hazardous materials documentation and shipping requirements to improve their understanding and compliance.
• Partner with internal operations, customer service, terminal, and transportation teams to resolve shipment issues and prevent delays.
• Track key performance indicators related to documentation accuracy, compliance, and workflow efficiency.
• Develop an understanding of customer shipping processes and recommend solutions that improve documentation accuracy and timeliness.
• Support process improvement initiatives, reporting, and special projects as needed.
• Handle email correspondence, administrative support, filing, and clerical tasks related to hazardous materials documentation and logistics.
• Use Microsoft Office tools, including Excel and Outlook, to manage data entry, reporting, and communication.
• Assist with booking, bills of lading, cargo manifests, dangerous goods declarations, and other hazmat documentation for ocean freight and transportation.

Essential Skills

• At least 3 years of warehousing or logistics experience.
• Data entry experience required (at least 1 year) with strong accuracy and attention to detail.
• Logistics experience with knowledge of import logistics, export documentation, freight, and transportation.
• Proficiency in 49 CFR regulations and their application to hazardous materials shipments.
• Familiarity with DOT, IMDG, and IATA guidelines for dangerous goods and hazardous materials.
• Experience working with hazardous materials, dangerous goods, and dangerous cargo documentation.
• Ability to review and manage bills of lading, cargo manifests, and dangerous goods declarations.
• Strong Microsoft Excel skills for data entry, reporting, and analysis.
• Proficiency with Microsoft Word, Outlook, and the broader Microsoft Office suite.
• Strong data entry skills with a high degree of accuracy and speed.
• General computer and internet skills, including typing and basic administrative software use.
• Good interpersonal and communication skills for working with customers and internal teams.
• Demonstrated attention to detail and ability to problem solve in a fast-paced environment.
• Ability to manage email correspondence, customer support, and clerical tasks related to logistics and hazardous materials.
• Comfort working with ocean freight documentation and vessel-related processes.

Additional Skills & Qualifications

• Logistics knowledge is a plus, including experience with dispatch, booking, and ocean freight operations.
• Experience with export documentation, import logistics, and transportation coordination is advantageous.
• Project management skills are a plus, particularly in process improvement and workflow optimization.
• Eagerness to learn and take on greater responsibilities within the hazardous materials and logistics function.
• Bilingual abilities are a plus and can enhance customer support and internal communication.
• Experience with administrative support, filing, and clerical work in a logistics or office environment.
• Familiarity with hazmat documentation processes, including dangerous goods declarations and vessel documentation workflows.
• Comfort working with reporting tools and tracking KPIs related to documentation accuracy, compliance, and efficiency.

Work EnvironmentThis role is based in an on-site office environment, working Monday through Friday from 8:00 a.m. to 5:00 p.m. The position operates in a professional setting focused on logistics, hazardous materials documentation, and ocean freight operations. You will work closely with operations, customer service, terminal, and transportation teams while using computers, Microsoft Office applications, and internal systems throughout the day. The organization offers a stable work environment with an average employee tenure of eight years, reflecting long-term career opportunities and strong retention. Benefits include competitive compensation, annual bonuses, tuition reimbursement, a retirement plan with a matching contribution and defined vesting schedule, and comprehensive health benefits with a high percentage of coverage, including support for family deductibles. The company emphasizes diversity and inclusion and fosters a supportive culture that values learning, collaboration, and continuous improvement. Job Type & LocationThis is a Permanent position based out of Jacksonville, FL. Pay and BenefitsThe pay range for this position is $50000.00 - $55000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.401k health dental and vision and annual bonus 14% great company culture opportunity for growth Job Type & LocationThis is a Permanent position based out of Jacksonville, FL. Application DeadlineThis position is anticipated to close on Nov 23, 2026. Workplace TypeThis is a fully onsite position in Jacksonville,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.