Jobs in the United States

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Added 5 mins ago
NC
NFP Pharmacy Benefits Fellowship
NFP Corp
Chesterfield, MO
- $100,000 USD / year
…the pharmacy benefits consulting team throughout the 12-month program, fellows gain hands-on exposure to pharmacy benefits consulting, client strategy, data analytics, emerging therapies,…
Added 6 mins ago
MT
Administrative Support Assistant
Military Treatment Facilities under DHA
Tacoma, WA
- $45,785 to $59,521 USD / year
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced…
Added 6 mins ago
VH
Senior Psychologist (National Manager)
Veterans Health Administration
Location Negotiable After Selection
- $147,945 to $197,200 USD / year
Collaborates with researchers, clinical experts, and program offices to support research initiatives, evaluate findings, and promote the integration of evidence-based practices into…
Added 6 mins ago
BP
Supervisory Auditor (Performance Auditor)
Bonneville Power Administration
Portland, OR
- $135,522 to $176,183 USD / year
…auditor leading audits, analyses, assistance, and advice to BPA business lines, corporate, and/or support…
Added 6 mins ago
PA
Operations Clerk
Pacific Air Forces
Elmendorf AFB, AK
- $17 to $23 USD / hour
…provides desired information. Utilizes the Child and Youth Program Business Modernization System (CYPBMS) to oversee the collection, accurate accounting and reporting of funds; and to…
Added 6 mins ago
VH
Medical Care Transportation Technician - Paramedic - Recruitment Incentive
Veterans Health Administration
Oklahoma City, OK
- $61,722 to $80,243 USD / year
…function of the position is to perform basic and advanced life support…
Added 6 mins ago
BO
Administrative Officer
Bureau of Reclamation
Folsom, CA
- $99,218 to $128,987 USD / year
Serves as Central California Area Office's (CCAO) Administrative Officer accountable for planning, directing, supervising, and personally performing a broad range of program and budget…
Added 6 mins ago
VH
Accountant
Veterans Health Administration
West Palm Beach, FL
- $65,735 to $103,399 USD / year
…miscoding, missing documentation, or interface/processing issues) to support accurate financial reporting and data integrity. Prepares and maintains reconciliation schedules and working…
Added 6 mins ago
VH
Lead Medical Support Assistant (Float Pool)
Veterans Health Administration
Vancouver, WA
- $56,716 to $73,731 USD / year
The Portland, Oregon VA Health Care System is recruiting for a GS-6 Lead Medical Support Assistant in the Business Office Float Pool located in Vancouver, WA VA Medical Center.
Added 6 mins ago
VH
Medical Support Assistant (Advanced)
Veterans Health Administration
Glendale, CO · Salida, CO · Castle Rock, CO · Golden, CO · Alamosa, CO · La Junta, CO · Aurora, CO · Pueblo, CO · Burlington, CO · Colorado Springs, CO
- $45,409 to $75,642 USD / year
AMSAs provide administrative support to our clinical colleagues in the care of our Nation's Veterans. Our mission is to provide efficient and effective healthcare services by promoting and…
Added 6 mins ago
NR
Team Leader (License Fee Policy)
Nuclear Regulatory Commission
Rockville, MD
- $169,279 to $197,200 USD / year
Serves as a liaison and support as needed to the Fee Billing Team and program offices.
Added 6 mins ago
VH
File Clerk (OA)
Veterans Health Administration
Milwaukee, WI
- $38,076 to $49,502 USD / year
…manner. This position will also perform various Scanning unit support…
Added 8 mins ago
AE
RECREATION ASSISTANT (Aerobics)
Air Education and Training Command
Laughlin AFB, TX
- $25 USD / hour
About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the 47th Force Support Squadron, located at the Losano Fitness Center in Del Rio, TX.
Added 8 mins ago
PA
Supervisory Management and Program Analyst (Administrator)
Patent and Trademark Office
Alexandria, VA
- $169,279 to $197,200 USD / year
This position is in the Office of the Deputy Commissioner for Trademark Operations, Program Management Office. This office is responsible for quality and timely examination of trademark…
Added 8 mins ago
VH
Program Analyst
Veterans Health Administration
Shreveport, LA
- $61,722 to $80,243 USD / year
Measures and analyzes business activities with an emphasis on improving performance and develops, implements, coordinates, and evaluates the organizational functionality of the Surgical…
Added 8 mins ago
DH
Supervisory Policy Analyst
DHS Headquarters
Washington, DC
- $167,279 to $197,200 USD / year
This position is located in the Department of Homeland Security (DHS), Office of Strategy, Policy, and Plans (PLCY), Counterterrorism & Homeland Threats (CTHT).
Added 8 mins ago
P
Software Engineer Intern - Summer 2027
PayPal
San Jose, CA · Chicago, IL · Omaha, NE · Scottsdale, AZ · Austin, TX
- $27 to $55 USD / hour
…payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend…
Added 8 mins ago
P
Mobile Engineer Intern - Summer 2027
PayPal
San Jose, CA · Chicago, IL · Omaha, NE · Scottsdale, AZ · Austin, TX
- $27 to $55 USD / hour
…payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend…
Added 8 mins ago
P
Machine Learning Engineer PhD Intern - Summer 2027
PayPal
San Jose, CA
- $59 to $66 USD / hour
…payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend…
Added 8 mins ago
P
Machine Learning Engineer Intern - Summer 2027
PayPal
San Jose, CA
- $50 to $59 USD / hour
…payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend…
Added 8 mins ago
P
Data Scientist Intern - Summer 2027
PayPal
San Jose, CA
- $32 to $55 USD / hour
…payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend…
Added 8 mins ago
P
Cybersecurity Intern - Summer 2027
PayPal
San Jose, CA · Chicago, IL · Scottsdale, AZ · Austin, TX
- $27 to $55 USD / hour
…engineers with the visibility, tools, guidance, training, and support needed to create secure products and systems. We prevent, identify, and respond to critical vulnerabilities within our…
Added 11 mins ago
VH
Supervisory Medical Administration Specialist - Patient Administration
Veterans Health Administration
Huntington, WV
- $74,678 to $97,087 USD / year
The Supervisory Medical Administration Specialist functions as the Chief of Patient Administration for the Business Office. They perform key duties in the areas of program management…
Added 11 mins ago
NP
Administrative Officer
National Park Service
Calumet, MI
- $106,437 to $138,370 USD / year
…National Historical Park, providing expert leadership over all business and administrative operations. Advises park superintendents and managers on budget, finance, human resources,…
Added 11 mins ago
AE
RECREATION AID SKILLS DEVELOPMENT
Air Education and Training Command
Laughlin AFB, TX
- $15 USD / hour
About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the 47th Force Support Squadron, Arts and Crafts located at Laughlin AFB, Del Rio, Texas.

Aston Carter

Executive Assistant

Seattle, WA, United States

$30 to $35 USD / hour

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Job details

Pay: $30 to $35 USD / hour
Experience: At least 5 years of experience supporting leaders in an executive assistant or similar administrative role.
Posting language: English
Posted: Nov 5, 2026

Original job description

This Executive Assistant role provides high-level administrative support to multiple Directors in Accounting in a fast-paced, high-impact environment. The position requires a highly motivated, customer-obsessed professional who can manage a high volume of complex tasks, including calendar and email management, domestic and international travel coordination, expense processing, and event planning. You will anticipate needs, prioritize competing demands, and act with appropriate urgency while maintaining the highest standards of professionalism, confidentiality, and accuracy.Responsibilities

Provide comprehensive administrative support to multiple leaders in Accounting, ensuring their time and priorities are effectively managed.
Own complex calendar management for several leaders across multiple time zones, including scheduling, rescheduling, and prioritizing meetings while balancing competing demands.
Monitor and track Director meetings, priorities, and emails, and act as a proxy when appropriate to ensure timely responses and follow-through.
Coordinate and manage extensive domestic and international travel, including flights, accommodations, ground transportation, and visa arrangements.
Prepare, submit, and reconcile expense reports, ideally using Concur, ensuring accuracy and compliance with company policies.
Organize and execute team events such as town halls, offsites, and internal meetings, including logistics, communications, and onsite support.
Handle a high volume of tasks and projects with minimal guidance, consistently meeting deadlines and adjusting plans as priorities shift.
Exercise sound judgment and make smart, timely decisions, reacting with appropriate urgency to situations that require quick responses or turnaround.
Maintain strict confidentiality and discretion when handling sensitive information, and demonstrate a high degree of professionalism in all interactions with professionals inside and outside the organization.
Draft, review, and refine written communications, presentations, and meeting materials with exceptional attention to detail and clarity.
Proactively identify opportunities to improve processes and workflows, and contribute to process improvement initiatives to increase efficiency.
Switch gears quickly as business needs change, remaining flexible and adaptable in a dynamic environment.
Demonstrate ownership, bias for action, and insistence on the highest standards in all aspects of the role, consistently raising the bar for quality and execution.

Essential Skills

At least 5 years of experience supporting leaders in an executive assistant or similar administrative role.
Proven experience managing complex calendars for multiple leaders across several time zones, preferably using Microsoft Outlook.
Strong event planning experience, including organizing team meetings, town halls, and other internal events.
Hands-on experience managing expenses, ideally using Concur, with strong attention to detail and policy compliance.
Demonstrated ability to complete a high volume of tasks and projects with little to no guidance while maintaining high quality.
Impeccable attention to detail, with the ability to spot and correct errors in schedules, documents, and communications.
Ability to make smart and timely decisions and to react with appropriate urgency to time-sensitive situations.

Work EnvironmentThis role is fully onsite at a Seattle office location and requires presence on-site five days per week. The position is structured as a 40-hour workweek with no option for overtime. Office hours are generally flexible around a 9:00 a.m. to 5:00 p.m. schedule, with occasional later hours to support events and key meetings as needed. You will work in a collaborative, inclusive environment that values diverse perspectives and supports employee-led affinity groups and ongoing learning opportunities. The culture emphasizes work-life balance, focusing on outcomes rather than hours spent online, and offers flexibility within the on-site schedule to help maintain a healthy balance between personal and professional life. The team environment encourages mentorship, knowledge sharing, and career growth, assigning projects that help you develop into a well-rounded professional capable of taking on increasingly complex tasks. You will primarily use standard office productivity tools, including Microsoft Office and Outlook, as well as systems such as Concur for expense management. Job Type & LocationThis is a Contract to Hire position based out of Seattle, WA. Pay and BenefitsThe pay range for this position is $30.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Seattle, WA. Application DeadlineThis position is anticipated to close on Nov 9, 2026. Workplace TypeThis is a fully onsite position in Seattle,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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More about this job

Skills

Administrative support
Confidentiality
Scheduling
Prioritization
Regulatory compliance
Logistics
Presentation skills
Attention to detail
Improve business processes
Process improvement
Adaptability
Microsoft Outlook
Event planning
Microsoft Office

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