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Added just now
EHR Business Analyst
PHMC
Philadelphia, PA
…solutions. The successful candidate will partner with clinical, program, billing, compliance, and IT teams to optimize workflows, develop forms and reports, support users, improve data…
Added just now
0000006651.BUSINESS SYSTEM ANALYST IV.INFO TECH - APPLICATIONS
Dallas County
Dallas, TX
…experience in broad-based systems and/or application technical support and systems analysis System analysis to include but not limited to multiple programming languages, multiple hardware…
Added just now
Operational Support Administrator
HK Hub International Midwest Limited
Tulsa, OK
Project Management – Ability to lead and contribute to team and adhere to deadlines.
Added just now
Proposal Strategist
HM Hub International Texas
Dallas, TX
Project management – Manage responses to RFPs in partnership with team members and leadership across the business. Use Microsoft Planner and Teams to track task progress, deadlines, and…
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Account Administrator, Commercial Lines
HK Hub International Midwest Limited
Kansas City, MO
Project Management – Ability to work with a team and adhere to deadlines
Added just now
Senior SecDevOps Pipeline Developer
Geo Owl
Fort Gordon, GA
As a Senior SecDevOps Pipeline Developer, you will support a high-priority U.S. Army GEOINT mission by developing, securing, and maintaining continuous integration and continuous delivery…
Added just now
Assistant Information Systems Security Manager (A-ISSM)
Geo Owl
Fort Gordon, GA
As an Assistant Information Systems Security Manager, you will support a high-priority U.S. Army GEOINT mission by overseeing information security policies, cybersecurity compliance, and…
Added just now
Building & Code Compliance Inspector
ECS Ltd
San Antonio, TX
This position also involves project management of code compliance projects, including reviewing plans, providing technical support, conducting inspections, monitoring project process for…
Added 1 min ago
Manager, Lifecycle Sales
CIEE Inc
Remote, United States
Project manage the end-to-end alumni engagement calendar from program completion through college enrollment and study abroad participation.
Added 1 min ago
Quality Assurance Officer-Federal Background Investigations
Information Systems & Networks Corporation
Bethesda, MD
We are seeking a qualified and experienced Quality Assurance Officer to help support a Background Investigative Services Contract. The QAO oversees quality assurance processes across…
Added 1 min ago
Manager, Lifecycle Sales
CIEE Inc
Remote, United States
Project manage the end-to-end alumni engagement calendar from program completion through college enrollment and study abroad participation.
Added 1 min ago
DO
Financial Management Section Chief
Department of Insurance
CA
- $7,872 to $9,781 USD / month
As a leader in State government, the Financial Management Section Chief is responsible for developing and inspiring the workforce and delivering great results for Californians and…
Added 1 min ago
DEPUTY PROGRAM MANAGER (DPM)
Makwa Global LLC
Remote, United States
The Deputy Program Manager (DPM) supports the Program Manager in the overall management, coordination, and execution of the Overseas Training Facilities Management (OTFM) contract and its…
Added 1 min ago
Market Development Manager - West
Insightec
Remote, United States
…plans that define targets, activities, and timelines, and align program goals and referral priorities with hospital leaders and marketing…
Added 1 min ago
Market Development Manager - Northeast
Insightec
Remote, United States
…plans that define targets, activities, and timelines, and align program goals and referral priorities with hospital leaders and marketing…
Added 1 min ago
Market Development Manager - Heartland
Insightec
Remote, United States
…plans that define targets, activities, and timelines, and align program goals and referral priorities with hospital leaders and marketing…
Added 1 min ago
Market Development Manager - Central
Insightec
Remote, United States
…plans that define targets, activities, and timelines, and align program goals and referral priorities with hospital leaders and marketing…
Added 1 min ago
Senior Project Manager
Evidence in Motion
San Antonio, TX
The Senior Project Manager, Accreditation & Academic Initiatives provides leadership and oversight to EIM's project management function supporting the academic team, ensuring consistent and…
Added 1 min ago
FC
Fiscal Administrator - Emergency Management
Frederick County Government
Frederick, MD
- $74,539.68 to $126,717.48 USD / year
This position is responsible for coordinating and managing all financial operations for the Division of Emergency Management. The staff member oversees financial reporting activities,…
Added 1 min ago
Facilities Operations & Maintenance Manager
Boeing Aerospace Operations
Aurora, CO
…role (team leader, temp manager, large scale cross functional project/program management, or formal manager experience) OR have completed the Boeing internal course “Exploring…
Added 1 min ago
Senior Stationary Engineer
Boeing Aerospace Operations
Aurora, CO
…maintenance, and oversight of mechanical and utility systems that support government and mission‑critical facilities, with primary responsibility for chiller and generator plants as well as…
Added 1 min ago
Facilities Operations & Maintenance Manager
Boeing Aerospace Operations
Las Cruces, NM
…role (team leader, temp manager, large scale cross functional project/program management, or formal manager experience) OR have completed the Boeing internal course “Exploring…
Added 1 min ago
Business Analyst, Finance (Sustain Analytics)
Mass General Brigham Incorporated
Remote, United States
…health systems face challenges to today’s approaches to expense management, as revenue growth has not kept pace with expense growth. In response to these unprecedented external challenges,…
Added 2 mins ago
Vice Dean, Academic Affairs - School of Nursing
UTMB
Galveston, TX
…administrative leadership for academic matters including new program development and approval; program quality; educational methods; national, regional and specialty accreditation; and…
Added 2 mins ago
TG
Research Scientist
The General Hospital Corporation
United States
- $60,000 to $96,000 USD / year
In consultation with their Principal Investigator (PI), undertake and execute a program of scientific study culminating in publication. Drives research projects scientifically and…

Aston Carter

Executive Administrative Assistant

Minneapolis, MN, United States

$31.25 to $36.06 USD / hour

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Job details

Pay: $31.25 to $36.06 USD / hour
Experience: 5+ years of administrative experience within a manufacturing, operations, industrial, or related environment.
Posting language: English
Posted: Nov 4, 2026

Original job description

About the Role We are seeking a highly organized and detail-oriented Administrative Specialist to support daily operations across purchasing, project coordination, customer service, order management, and office administration. This is a dynamic role that serves as a key connection point between customers, vendors, production teams, and internal departments.The ideal candidate thrives in a fast-paced manufacturing environment, enjoys managing multiple priorities, and takes pride in providing exceptional administrative and operational support.

Key Responsibilities

Purchasing & Order Management

Create and issue purchase orders through the company's MRP system.
Process vendor acknowledgments and verify order accuracy.
Maintain pricing, delivery schedules, and order information within company systems.
Coordinate with suppliers to ensure on-time delivery of materials and resolve order discrepancies.
Manage online parts orders through the CRM platform.

Customer & Vendor Support

Serve as a primary point of contact for order status updates, shipment tracking, and delivery information.
Respond to customer inquiries and assist with order-related questions.
Maintain professional communication with customers, vendors, freight providers, and internal teams.
Assist in resolving shipping and delivery issues.

Project Coordination

Set up and maintain projects using CRM and estimating system information.
Track project timelines, milestones, shipments, and delivery schedules.
Communicate project updates with manufacturing teams and vendors.
Coordinate billing-related communication between Manufacturing and Finance teams.

Administrative Support

Maintain project, fabrication, and operational documentation.
Perform accurate data entry and ensure records remain current.
Organize and archive project closeout documentation.
Coordinate office, facility, safety, and PPE supply purchases.
Manage incoming mail and shipping activities.

Internal Operations Support

Assist with employee communications, company postings, and recognition initiatives.
Support onboarding and offboarding activities.
Track software licenses and coordinate with third-party IT vendors.
Participate in process improvement projects and training initiatives as needed.

Qualifications

Required

5+ years of administrative experience within a manufacturing, operations, industrial, or related environment.
Strong organizational and multitasking skills.
Excellent attention to detail and commitment to accuracy.
Strong written and verbal communication skills.
Ability to collaborate effectively with customers, vendors, and cross-functional teams.
Comfortable learning and navigating new systems and processes.
Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.

Preferred

Experience working with ERP, MRP, or CRM systems.
Previous purchasing, order management, or project coordination experience.
Experience supporting manufacturing, production, or supply chain operations.
Knowledge of shipping, logistics, and vendor management processes.

Job Type & LocationThis is a Contract to Hire position based out of Minneapolis, MN. Pay and BenefitsThe pay range for this position is $31.25 - $36.06/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Minneapolis, MN. Application DeadlineThis position is anticipated to close on Nov 18, 2026. Workplace TypeThis is a fully onsite position in Minneapolis,MN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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More about this job

Skills

Procurement
Customer service
Office administration
Issue purchase orders
MRP
Organise information
Communication skills
Estimating
Administrative support
Documentation
Data entry
Onboarding
Process improvement
Multitasking
Attention to detail
Microsoft Office
Microsoft Outlook
Microsoft Excel
Microsoft Word
ERP
Supply chain management
Logistics
Vendor management

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