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Direct Support Supervisor
Mosaic
Garden City, KS
As a Direct Support Supervisor, you'll coordinate and manage program operations to ensure regulatory compliance. Responsibilities include hiring, training, scheduling staff, coordinating…
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Director-Medical Education
Mount Sinai Health System
New York, NY
Responsible for direction and management responsibility over the business and operational activities of a department or medical care unit.
Added just now
MS
Patient Care Associate-GP 7 East-Mount Sinai Hospital-Full-Time Evening-3pm-11:30pm, EOW
Mount Sinai Health System
New York, NY
- $29.3 to $31.07 USD / hour
- Full-time
Maintains patient/employee confidentiality in the management of information.
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Business Banking Relationship Manager 2
U.S. Bank National Association
Redding, CA
- Knowledge of cash flow management and business credit underwriting with commercial credit training preferred
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Account Executive - Services & Software Buying Programs
Cisco
Austin, TX
Excellent communication and stakeholder management skills.
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C
Cloud Engineer II (Full Time) - United States
Cisco
Milpitas, CA
- Full-time
…most complex challenges in zero-trust security and identity management. If you are passionate about owning services from design to production and want to work on a team that values…
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Account Executive - Splunk Commercial (Remote, PST)
Cisco
Santa Monica, CA
Experience in software industry domains such as IT systems, enterprise management, DevOps, security, business applications, or analytics.
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Solutions Engineer, Splunk
Cisco
Chicago, IL
Experience with Splunk, or with a comparable log management, SIEM, or observability platform in large-scale data environments
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Admissions Counselor
Bertelsmann-Jobs
Remote, United States
- $27.39 to $28.71 USD / hour
…excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations. Through its Mission, the University's goal…
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Registered Nurse
Gentiva Hospice
Clovis, NM
…good oral and written communication skills; documentation and program management; knowledge of general nursing practice; thorough knowledge of managed care principles, regulatory guidelines…
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Social Worker MSW
Emerald Coast Hospice
Milton, FL
Medical, Dental, Vision Insurance• Mileage Reimbursement or Fleet Vehicle Program• Generous Paid Time Off + 7 Paid Holidays• Wellness Programs (Telemedicine, Diabetes Management, Joint &…
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Hospice Registered Nurse
Emerald Coast Hospice
Marianna, FL
…good oral and written communication skills; documentation and program management; knowledge of general nursing practice; thorough knowledge of managed care principles, regulatory guidelines…
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Hospice Registered Nurse
Emerald Coast Hospice
Pensacola, FL
…good oral and written communication skills; documentation and program management; knowledge of general nursing practice; thorough knowledge of managed care principles, regulatory guidelines…
Added just now
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Infrastructure Engineer III
Subaru
Camden, NJ
- $120,000 to $140,000 USD / year
Maintenance: Oversees network device patching, firmware upgrades, and configuration management, ensuring alignment with compliance and security standards. Leads performance tuning and…
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S
Accounts Payable Accounting Analyst
Subaru
Camden, NJ
- $76,000 to $90,000 USD / year
…outsourcing (BPO) resources, including workload prioritization, queue management, service level monitoring, quality review, issue escalation, and training coordination. Partners with…
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Scientist/Engineer, Biologics Technical Operations - Lilly Medicine Foundry
Eli Lilly and Company
United States
…while developing standard operating procedures and operator training plans. Upon completion of the project phase, the Scientist/Engineer – Technical Operations will provide technical…
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2027 Client Engagement Virtual Engagement Associate (VEA) Program | Dallas, TX
Morgan Stanley
Dallas, TX · Dallas
The VEA Program is structured as a two-year and three-month commitment (including the licensing and training period) and is designed to build a strong foundation across Wealth Management…
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Assistant Health Services Administrator
Wellpath
Thornton, PA
…Administrator (HSA) by assisting in the daily oversight and management of the entire medical program. Responsibilities include monitoring medical activities, ensuring compliance with…
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GS
Referral Coordinator - Pediatric Clinic
Good Shepherd Health Care
Hermsiton, OR
- $19.85 to $30.4 USD / hour
Added just now
Assistant Director of Inpatient Operations, Pharmacy
University of Rochester
United States
Oversees medication management and preparation, including ordering, production, dispensing and monitoring, throughout the Strong Memorial Hospital (SMH) main inpatient pharmacy. Works…
Added 1 min ago
Capital Order-to-Revenue Specialist
Morris Group, Inc.
Windsor
…workflows by identifying issues, participating in testing and training, and providing feedback on system and process…
Added 1 min ago
Data Compliance
Camino Real Community Services
Lytle, TX
…timely entry of Early Childhood Intervention (ECI) services and program activities into the Texas Kids Intervention Data System (TKIDS) and other required data systems. This position…
Added 1 min ago
CR
Research Scientist I, Analytical Chemistry
Charles River
NV
- $90,000 to $95,000 USD / year
…research studies of basic to moderate complexity, to include study management, interpretation and reporting of study data, and assuring the regulatory compliance of these…
Added 1 min ago
FJ
Avionics Manager
Fargo Jet Center LLC
Fargo, ND
- $95,000 to $120,000 USD / year
…direct areas of accountability and expected performance, ongoing training, as well as employee…
Added 1 min ago
AI
Prevention Spacialist
Aliviane, Inc.
Van Horn, TX
- Up to $12.5 USD / hour
Responsible for the provisions youth Training using the Evidence Based Curriculum, and providing Prevention presentations to the community in support of Program services. Work requires that…

Aston Carter

Executive Administrative Assistant

Minneapolis, MN, United States

$31.25 to $36.06 USD / hour

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Job details

Pay: $31.25 to $36.06 USD / hour
Experience: 5+ years of administrative experience within a manufacturing, operations, industrial, or related environment.
Posting language: English
Posted: Nov 4, 2026

Original job description

About the Role We are seeking a highly organized and detail-oriented Administrative Specialist to support daily operations across purchasing, project coordination, customer service, order management, and office administration. This is a dynamic role that serves as a key connection point between customers, vendors, production teams, and internal departments.The ideal candidate thrives in a fast-paced manufacturing environment, enjoys managing multiple priorities, and takes pride in providing exceptional administrative and operational support.

Key Responsibilities

Purchasing & Order Management

Create and issue purchase orders through the company's MRP system.
Process vendor acknowledgments and verify order accuracy.
Maintain pricing, delivery schedules, and order information within company systems.
Coordinate with suppliers to ensure on-time delivery of materials and resolve order discrepancies.
Manage online parts orders through the CRM platform.

Customer & Vendor Support

Serve as a primary point of contact for order status updates, shipment tracking, and delivery information.
Respond to customer inquiries and assist with order-related questions.
Maintain professional communication with customers, vendors, freight providers, and internal teams.
Assist in resolving shipping and delivery issues.

Project Coordination

Set up and maintain projects using CRM and estimating system information.
Track project timelines, milestones, shipments, and delivery schedules.
Communicate project updates with manufacturing teams and vendors.
Coordinate billing-related communication between Manufacturing and Finance teams.

Administrative Support

Maintain project, fabrication, and operational documentation.
Perform accurate data entry and ensure records remain current.
Organize and archive project closeout documentation.
Coordinate office, facility, safety, and PPE supply purchases.
Manage incoming mail and shipping activities.

Internal Operations Support

Assist with employee communications, company postings, and recognition initiatives.
Support onboarding and offboarding activities.
Track software licenses and coordinate with third-party IT vendors.
Participate in process improvement projects and training initiatives as needed.

Qualifications

Required

5+ years of administrative experience within a manufacturing, operations, industrial, or related environment.
Strong organizational and multitasking skills.
Excellent attention to detail and commitment to accuracy.
Strong written and verbal communication skills.
Ability to collaborate effectively with customers, vendors, and cross-functional teams.
Comfortable learning and navigating new systems and processes.
Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.

Preferred

Experience working with ERP, MRP, or CRM systems.
Previous purchasing, order management, or project coordination experience.
Experience supporting manufacturing, production, or supply chain operations.
Knowledge of shipping, logistics, and vendor management processes.

Job Type & LocationThis is a Contract to Hire position based out of Minneapolis, MN. Pay and BenefitsThe pay range for this position is $31.25 - $36.06/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Minneapolis, MN. Application DeadlineThis position is anticipated to close on Nov 18, 2026. Workplace TypeThis is a fully onsite position in Minneapolis,MN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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More about this job

Skills

Procurement
Customer service
Office administration
Issue purchase orders
MRP
Organise information
Communication skills
Estimating
Administrative support
Documentation
Data entry
Onboarding
Process improvement
Multitasking
Attention to detail
Microsoft Office
Microsoft Outlook
Microsoft Excel
Microsoft Word
ERP
Supply chain management
Logistics
Vendor management

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