Jobs in the United States

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Added 10 mins ago
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Administrative Assistant - Sales and Marketing
Adecco US, Inc.
Mullins, SC
- $20.5 USD / hour
Olsten is assisting in recruiting for a current Administrative Assistant - Sales and Marketing position for a well-established company located in Mullins, SC. If you meet the following…
Added 10 mins ago
Lead Health Technician (Ophthalmology)
Veterans Affairs, Veterans Health Administration
Goose Creek, SC
Added 10 mins ago
Loan Assistant/Loan Specialist (AGRL)
Farm Service Agency
Florence, SC
…institutions and rural community groups. Provides information and program eligibility requirements regarding the Agency's Farm Loan Programs and FSA programs. Provides technical advise to…
Added 10 mins ago
Licensed Practical Nurse
Veterans Affairs, Veterans Health Administration
Rock Hill, SC
Added 10 mins ago
Lead Medical Assistant
CenterWell
Anderson, SC
The Medical Assistant 4 performs clinical duties, including but not limited to: discussing symptoms, obtaining vital signs, medication/vaccine administration, phlebotomy, collecting…
Added 10 mins ago
HEALTH TECHNICIAN (Telehealth Clinical)
Veterans Affairs, Veterans Health Administration
North Charleston, SC
Added 10 mins ago
Program Support Assistant
Veterans Affairs, Veterans Health Administration
Charleston, SC
Added 11 mins ago
Program Analyst
Veterans Affairs, Veterans Health Administration
Columbia, SC
Added 11 mins ago
Security Assistant ( Dispatcher)
Veterans Affairs, Veterans Health Administration
Columbia, SC
Added 22 mins ago
Assistant Property Manager, Multifamily
Cushman & Wakefield
Greeley, CO
The Assistant Property Manager is responsible for maintaining our communities to a market-ready standard, ensuring a high level of service, at all times. Assistant Property Managers are…
Added 22 mins ago
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Physician Assistant or Nurse Practitioner - Urgent Care (0.83 FTE) - Peakview
UCHealth
Greeley, CO
- $95,452 to $125,146 USD / year
UCHealth Medical Group and the UCHealth Urgent Care Peakview Clinic in Greeley, CO are ready to welcome a Physician Assistant or Nurse Practitionerto their team. The ideal candidate will be…
Added 22 mins ago
Medical Support Assistant
Veterans Affairs, Veterans Health Administration
Grand Junction, CO
Added 22 mins ago
U
Patient Care Assistant Parkview
UCHealth
Pueblo, CO
- $18.4 to $27.6 USD / hour
UCHealth promotes a culture that invests in professional success and personal well-being through a comprehensive total rewards program. *
Added 22 mins ago
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Physician Assistant or Nurse Practitioner - Urology
UCHealth
Fort Collins, CO
- $119,600 to $156,790 USD / year
UCHealth Medical Group and the UCHealth Urology Clinic are ready to welcome a Physician Assistant or Nurse Practitioner to their team. The ideal candidate will have surgical experience, be…
Added 22 mins ago
Medical Supply Technician (Sterile Processing)-Trainer
Veterans Affairs, Veterans Health Administration
Aurora, CO
Added 22 mins ago
U
Patient Care Assistant
UCHealth
Aurora, CO
- $19.1 to $24.83 USD / hour
UCHealth promotes a culture that invests in professional success and personal well-being through a comprehensive total rewards program. *
Added 31 mins ago
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(USA) Operations Manager - Floor (fashion, Import, Jewelry, Regional, Returns, Sam's, Wm.com, Hmsc)
Walmart
PEDRICKTOWN, NJ
- $84,000 to $126,000 USD / year
Act with Integrity: Maintains and promotes the highest standards of integrity ethics and compliance models the Walmart values to support and foster our culture holds oneself and others…
Added 32 mins ago
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(USA) Operations Manager - Floor (fashion, Import, Jewelry, Regional, Returns, Sam's, Wm.com, Hmsc)
Walmart
BROOKHAVEN, MS
- $84,000 to $126,000 USD / year
Act with Integrity: Maintains and promotes the highest standards of integrity ethics and compliance models the Walmart values to support and foster our culture holds oneself and others…
Added 34 mins ago
W
(USA) Operations Manager - Floor
Walmart
GLENDALE, AZ
- $84,000 to $126,000 USD / year
Act with Integrity: Maintains and promotes the highest standards of integrity ethics and compliance models the Walmart values to support and foster our culture holds oneself and others…
Added 37 mins ago
Advanced Medical Support Assistant - Outpatient Clinic Clerk
Veterans Affairs, Veterans Health Administration
Beckley, WV
Added 37 mins ago
Advanced Medical Support Assistant - Outpatient Clinic Clerk
Veterans Affairs, Veterans Health Administration
Beckley, WV
Added 37 mins ago
Nursing Assistant- Long Term Care
Veterans Affairs, Veterans Health Administration
Martinsburg, WV
Added 44 mins ago
Security Assistant (Dispatcher)
Veterans Affairs, Veterans Health Administration
Marion, IN
Added 44 mins ago
Nursing Assistant
Veterans Affairs, Veterans Health Administration
Fort Wayne, IN
Added 45 mins ago
Medical Supply Technician (Sterile Processing)
Veterans Affairs, Veterans Health Administration
Indianapolis, IN

Aston Carter

Executive Administrative Assistant

Pasadena, CA, United States

$30 to $35 USD / hour

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Job details

Pay: $30 to $35 USD / hour
Experience: 2-4 years of executive or administrative support experience, preferably supporting leadership or executives.
Posting language: English
Posted: Oct 30, 2026

Original job description

Job Title: Executive Administrative AssistantJob DescriptionWe are seeking a highly polished and proactive Executive Administrative Assistant to support the Chief Human Resources Officer (CHRO) in a fast-paced, executive environment. This role sits at the center of a dynamic leadership team and requires someone who thrives on organization, operates with urgency, and brings a strong sense of ownership to everything they do. This is a highly visible role supporting senior leadership across HR and executive operations, with exposure to confidential business initiatives, executive presentations, and cross-functional coordination.

Responsibilities

Manage complex and ever-changing executive calendars, including scheduling with internal leadership and external stakeholders.
Prepare and edit executive-level presentations (PowerPoint) and reports, incorporating AI tools to enhance efficiency and quality.
Coordinate meetings, leadership presentations, and high-level communications.
Handle expense reporting and track transactions across HR and executive team expenses.
Support file management, document organization, and process coordination for leadership initiatives.
Assist with light coordination of international travel logistics, including China-based coordination, and executive travel planning.
Draft and send professional communications on behalf of leadership.
Act as a gatekeeper and strategic partnerprioritizing tasks and ensuring timely follow-up across competing priorities.
Maintain strict confidentiality when handling sensitive HR and business information.

Essential Skills

2-4 years of executive or administrative support experience, preferably supporting leadership or executives.
Strong proficiency in Microsoft Office, especially Outlook, Excel, and PowerPoint.
Experience using or interest in AI tools for productivity and presentations is highly preferred.
Experience supporting calendar management and executive scheduling in a fast-paced environment.
Exposure to expense reporting and business operations processes.
Strong sense of urgency and proactive mindset, anticipating needs instead of reacting.
Excellent organizational and interpersonal skills.
Clear, concise communicatordirect, to-the-point, but still approachable.
Tech-savvy and comfortable learning new tools quickly.
Able to confidently interact with executives and leadership teams.
High level of discretion and professionalism in handling confidential HR matters.
Enjoys being in an administrative/executive support career path long-term.

Additional Skills & Qualifications

Proficiency in Microsoft Office, including Outlook, Excel, and PowerPoint.
Experience with expense reporting tools, such as TravelBank.
Familiarity with AI tools for enhancing productivity and presentations.
Strong organizational skills and a proactive mindset.
Comfortable interacting with executives and leadership teams.

Work EnvironmentThis is a temporary-to-hire position with working hours from 8-5, with some flexibility. The role is 100% onsite at the corporate headquarters in Pasadena, which is a 10-story office building. The environment is business professional, as you will be sitting in an office with the legal team, HR, and multiple c-suite executives. A professional demeanor and attention to detail are essential due to interactions with the c-suite. Job Type & LocationThis is a Contract to Hire position based out of Pasadena, CA. Pay and BenefitsThe pay range for this position is $30.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Pasadena, CA. Application DeadlineThis position is anticipated to close on Nov 6, 2026. Workplace TypeThis is a fully onsite position in Pasadena,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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