Entry Level Accounting Licensing Specialist

Job Title: Entry Level Accounting Licensing SpecialistJob DescriptionThe Licensing Specialist analyzes state and local laws to determine licensing requirements, coordinates the preparation and submission of critical sales and operational license applications, and maintains accurate licensing records for an assigned region. This role works closely with internal stakeholders and government officials to ensure that all stores and operations remain fully compliant while supporting growth and operational initiatives.Responsibilities

• Analyze laws and regulations issued by state and local governments to determine licensing requirements for sales and operational activities in the assigned region.
• Apply relevant legal and regulatory requirements to obtain and maintain critical sales and operational licenses for existing and new locations.
• Interact regularly with franchisees and corporate operations personnel in designated regions to gather information needed to complete licensing applications and renewals.
• Provide timely updates to internal stakeholders on the status of licensing activities, including pending applications, renewals, and approvals.
• Communicate and collaborate with state and local licensing officials to obtain current licensing information, clarify requirements, and resolve issues as they arise.
• Maintain and oversee the accuracy and completeness of the assigned regions portion of a comprehensive licensing database.
• Monitor and update licensing records to reflect changes in operations, ownership, or regulatory requirements within the assigned region.
• Provide advice and counsel to internal teams on how various licensing requirements apply to current operations and proposed business initiatives.
• Support growth opportunities by ensuring new stores or operational changes meet all licensing requirements before launch.
• Perform bank reconciliations, review credit card transactions, and assist with expense allocations as they relate to licensing activities and compliance.
• Use Microsoft Office and database software programs to prepare reports, track licensing metrics, and document compliance activities.
• Collaborate with colleagues across multiple regions to share best practices, ensure consistency, and support cross-training on different aspects of the business.
• Demonstrate strong attention to detail and curiosity by proactively identifying potential licensing issues and recommending solutions.

Essential Skills

• Bachelors Degree in Accounting or Related Field
• Background in accounting, auditing, or compliance-related work.
• Strong reading and analytical skills to interpret complex regulations and documentation.
• Strong communication skills, with the ability to interact effectively with franchisees, corporate operations personnel, and government officials.
• Extensive experience with database software programs to maintain and manage licensing records.
• Proficiency with Microsoft Office, including creating and maintaining spreadsheets, documents, and reports.
• Demonstrated detail orientation and curiosity, with a focus on accuracy and thoroughness.

Additional Skills & Qualifications

• Interest in developing a career in accounting, compliance, or licensing within a complex, multi-location business.
• Experience with mortgage or licensing processes, including preparing and managing regulatory applications.
• Proven ability to analyze state and local laws and apply them to licensing and operational requirements.
• Ability to manage multiple tasks and priorities across a large portfolio of stores and regions.
• Comfort working with cross-functional teams and learning multiple sides of the business.
• Willingness to cross-train and expand knowledge beyond core licensing responsibilities.
• Experience with bank reconciliation, including reviewing and balancing accounts.
• Experience handling credit card transactions and related recordkeeping.
• Experience with expense allocations and basic accounting activities.

Work EnvironmentThe Licensing Specialist works as part of a larger licensing and compliance team of approximately 40 people, organized into three regions with a manager overseeing each region. Team sizes vary based on the number of stores supported, with most teams consisting of about 12 people. The environment offers opportunities for growth in accounting and compliance, as well as cross-training across multiple areas of the business. A convenience store is located on-site, providing added convenience for employees. The role involves frequent use of database software, Microsoft Office, and other standard office technologies in a professional office setting. Job Type & LocationThis is a Contract to Hire position based out of Irving, TX. Pay and BenefitsThe pay range for this position is $25.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Irving, TX. Application DeadlineThis position is anticipated to close on Nov 23, 2026. Workplace TypeThis is a fully onsite position in Irving,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.