Job Title: Product Materials Documentation SpecialistJob DescriptionWe are seeking a detail-oriented Product Materials Documentation Specialist to support a key documentation initiative within a manufacturing environment. In this role, you ensure that product, material, and supplier documentation is accurate, complete, and properly maintained across multiple systems and records. You work closely with cross-functional teams to review, update, and manage technical documentation, material specifications, supplier declarations, and Bills of Materials (BOMs). This position is ideal for someone who enjoys data, documentation, and process-driven work, and who can independently identify missing information, resolve documentation gaps with stakeholders, and keep records current and well-structured to support business operations.
Responsibilities
- Review, verify, and maintain accurate product, material, and supplier documentation across multiple systems and records.
- Update and manage technical documentation, material specifications, supplier declarations, and Bills of Materials (BOMs) in accordance with established standards and processes.
- Navigate enterprise systems, databases, ERP, CRM, and similar platforms to retrieve, validate, and organize documentation and data.
- Identify missing information and documentation gaps, determine appropriate stakeholders, and collaborate with them to obtain required data and approvals.
- Apply existing documentation standards, templates, and processes to ensure consistency and compliance across all records.
- Use Microsoft Word to format documents, manage templates, charts, tables, and revisions to maintain clean and professional documentation.
- Use Excel for data entry, filtering, lookups, Pivot Tables, and VLOOKUPs to analyze and manage documentation-related data sets.
- Support quality, compliance, and environmental documentation activities, including ISO and regulatory document maintenance when applicable.
- Work cross-functionally with engineering, manufacturing, supply chain, and other teams to align documentation with product and process requirements.
- Prioritize and manage a high volume of documentation tasks while meeting deadlines and adapting to changing business requirements.
- Contribute to the improvement of documentation processes that support engineering, compliance, supply chain, and product development functions.
- Maintain organized, well-structured records that support audits, reporting, and ongoing business operations.
Essential Skills
- 2+ years of experience in a document-intensive role such as Document Control, Quality, Compliance, Technical Documentation, or similar.
- Strong Microsoft Word skills, including document formatting, templates, charts, tables, and revision management.
- Basic to intermediate Microsoft Excel skills, including filtering, data lookups, Pivot Tables, and VLOOKUPs.
- High attention to detail with the ability to review, verify, and maintain accurate documentation.
- Ability to work independently, operate with minimal supervision, and prioritize tasks in a dynamic environment.
- Strong research and information-gathering skills, including identifying stakeholders and obtaining missing information.
- Comfort working with established documentation standards, templates, and processes.
- Experience navigating enterprise systems, databases, ERP, CRM, or similar platforms to retrieve and manage information.
- Strong written communication skills for clear and professional documentation.
- Ability to learn technical product information quickly and apply it to documentation tasks.
- Experience working cross-functionally with engineering, manufacturing, and supply chain teams.
Additional Skills & Qualifications
- Associate's or Bachelor's degree preferred.
- Experience in manufacturing, engineering, quality, procurement, or supply chain environments preferred.
- Compliance or regulatory documentation experience.
- Technical writing experience.
- Experience in a manufacturing environment.
- Exposure to Bills of Materials (BOMs).
- ERP or PLM system experience, including platforms such as Infor LN.
- Background in ISO, quality, or environmental documentation and regulatory documents.
- Experience with environmental compliance documentation.
Work EnvironmentThis is a fully onsite role in a manufacturing and corporate office environment. You will work within a collaborative, cross-functional team while handling a mix of independent documentation tasks and stakeholder interactions. The position is predominantly computer-based, utilizing Microsoft Word, Excel, SharePoint, ERP/PLM systems, and other internal platforms. You will support a growing global manufacturing organization, gain exposure to engineering, compliance, supply chain, and product development teams, and contribute to a meaningful project focused on improving critical business documentation processes. The environment offers strong onboarding support, a collaborative culture, and potential for longer-term opportunities based on business needs and performance. Job Type & LocationThis is a Contract position based out of Beaverton, OR. Pay and BenefitsThe pay range for this position is $30.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Beaverton, OR. Application DeadlineThis position is anticipated to close on Nov 19, 2026. Workplace TypeThis is a fully onsite position in Beaverton,OR.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.