Document Control Clerk

Document Control Clerk

Overview

Are you highly organized, detail-oriented, and looking to build your career in a professional manufacturing environment? We are seeking an Office Clerk to support critical document management and administrative processes at our manufacturing facility. This role plays an important part in ensuring production records, controlled documents, and operational paperwork are accurate, organized, and readily accessible. The ideal candidate will enjoy working in a structured environment, managing documentation, supporting internal teams, and maintaining high standards of accuracy and confidentiality.

Key Responsibilities

• Receive, organize, and maintain batch records, cleaning logs, assembly sheets, and other controlled documentation.
• Review records for completeness, ensuring signatures, dates, and required supporting documentation are included.
• File, scan, index, and maintain documents within physical and electronic record systems.
• Track document flow between departments and update status logs to ensure records move through established processes.
• Retrieve records and documentation for audits, inspections, and operational requests.
• Support document archiving, retention, and records management activities.
• Maintain organized filing systems, records libraries, and document storage areas.
• Communicate with manufacturing, quality, and administrative teams regarding documentation requirements and discrepancies.
• Handle confidential and controlled information in accordance with company procedures.
• Perform general administrative duties including data entry, copying, scanning, and document preparation.

Qualifications

Required

• High school diploma or GED equivalent.
• At least 1 year of experience in an administrative, clerical, records management, or document control role.
• Experience organizing, filing, and retrieving documents within structured systems.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to follow established procedures and work independently.
• Ability to collaborate effectively with multiple departments.
• Business-level English communication skills.

Preferred

• Experience working in a manufacturing, quality, laboratory, pharmaceutical, or other regulated environment.
• Familiarity with document control processes, batch records, and records retention practices.
• Experience using SAP or other ERP systems.
• Previous experience as an Administrative Assistant, Office Coordinator, Records Clerk, File Clerk, or Data Entry Specialist.
• Strong records management and office administration experience.

What You'll Bring

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage repetitive tasks while maintaining quality standards.
• Professionalism when handling sensitive and confidential information.
• A proactive approach to supporting internal customers and resolving documentation issues.

Work Environment This position is based in a professional office environment within a manufacturing facility. Employees regularly work with physical documentation, filing systems, and electronic record management tools. The role requires a high degree of accuracy, organization, and adherence to established procedures while supporting manufacturing, quality, and administrative operations. Why Join Us? This is an excellent opportunity for someone looking to grow their administrative or document control experience within a stable and collaborative manufacturing environment. You'll play a key role in supporting operational efficiency, regulatory readiness, and accurate recordkeeping while working alongside teams that contribute directly to the company's success. Job Type & LocationThis is a Contract position based out of Cincinnati, OH. Pay and BenefitsThe pay range for this position is $17.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Cincinnati, OH. Application DeadlineThis position is anticipated to close on Nov 27, 2026. Workplace TypeThis is a fully onsite position in Cincinnati,OH.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.