Construction Administrative Assistant

Job Title: Job Cost AdminJob DescriptionWe are seeking a motivated Job Cost Admin to assist with field operations for large-scale electrical construction projects across the nation. This role serves as a liaison between various teams and manages subcontractor pay schedules.

Responsibilities

• Serve as a liaison between various teams involved in construction projects.
• Manage subcontractor pay schedules efficiently.
• Support construction projects by handling subcontractor billing, payment applications, lien waivers, and progress billing.
• Track job costs and monitor project budgets.
• Prepare and maintain financial documentation within a construction environment.

Essential Skills

• Experience in construction accounting, project accounting, job cost accounting, accounts payable, or related accounting/finance roles.
• Proficiency in Microsoft Excel, including the use of Pivot Tables, VLOOKUP/XLOOKUP, and other analysis and reconciliation tools.
• Ability to review and analyze large volumes of financial data with a high degree of accuracy.
• Strong organizational skills to manage multiple projects, deadlines, and priorities simultaneously.
• Excellent verbal and written communication skills for effective collaboration with project managers, subcontractors, and accounting teams.
• Detail-oriented approach with strong problem-solving and critical-thinking abilities.

Additional Skills & Qualifications

• Experience supporting construction projects, including familiarity with subcontractor billing and financial documentation.

Work EnvironmentThe role involves working in a dynamic construction environment, requiring the use of advanced Excel functions to manage financial data. The position demands effective communication and collaboration with various teams, ensuring smooth project operations. Job Type & LocationThis is a Contract to Hire position based out of Houston, TX. Pay and BenefitsThe pay range for this position is $26.44 - $31.25/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Houston, TX. Application DeadlineThis position is anticipated to close on Nov 22, 2026. Workplace TypeThis is a fully onsite position in Houston,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.