Aston Carter is hiring an Associate Buyer!Job DescriptionThe Associate Buyer supports procurement activities for both project-based and operational needs by sourcing materials, equipment, and services while assisting with supplier and subcontractor administration. This role ensures purchasing activities are executed efficiently, supplier documentation remains current, and project teams receive timely support throughout the procurement process. It is an excellent opportunity for someone looking to build a long-term career in procurement, with clear progression into more strategic sourcing and purchasing responsibilities.Responsibilities
- Review purchase requisitions to verify accuracy, completeness, approvals, and supporting documentation.
- Generate and issue purchase orders using SAP Business One in alignment with procurement policies and project requirements.
- Coordinate Requests for Quotation (RFQs) for materials, equipment, and services, including supplier outreach, quote collection, and comparative analysis.
- Evaluate supplier proposals and identify differences in pricing, delivery, commercial terms, and service levels.
- Negotiate routine purchasing terms such as pricing, freight, payment conditions, and delivery schedules.
- Process online and direct-purchase transactions as needed to support project and operational timelines.
- Investigate and resolve purchase order, receiving, and invoice discrepancies in collaboration with accounting and project teams.
- Track purchasing commitments and project expenditures and follow up on outstanding items to ensure timely completion.
- Build and maintain relationships with existing suppliers while identifying new sources to support operational and project needs.
- Support the onboarding process for new suppliers and subcontractors by collecting and organizing required information and documentation.
- Maintain vendor records and coordinate updates to supplier information within procurement and ERP systems.
- Monitor supplier and subcontractor compliance requirements and address documentation gaps in a timely manner.
- Assist with project-related certifications, forms, insurance records, and other compliance-related documentation.
- Serve as a liaison between suppliers, subcontractors, project personnel, accounting, and internal stakeholders regarding purchasing activities and order status.
- Communicate delivery schedules, procurement updates, and purchasing issues to relevant teams to keep projects on track.
- Provide additional procurement, purchasing, and administrative support as assigned to help the department meet its goals.
- Contribute to the development and refinement of procurement processes as the purchasing team grows and matures.
- Support multiple projects, suppliers, and deadlines simultaneously by applying strong organizational and time-management skills.
- Compare vendor proposals and identify differences in scope, pricing, delivery expectations, and commercial risk to support informed decision-making.
- Apply sound negotiation and decision-making skills to secure favorable terms while maintaining positive supplier relationships.
Essential Skills
- Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, or a related discipline.
- Approximately 14 years of experience in procurement, purchasing, supply chain, construction administration, or a similar function.
- Understanding of purchasing and procurement fundamentals, including sourcing, supplier management, quotations, purchase orders, and commercial terms.
- Experience with purchasing, procurement, and supply chain management processes in project-driven environments.
- Ability to generate and manage purchase orders, including review of requisitions for accuracy and completeness.
- Strong organizational and time-management skills with the ability to support multiple projects, suppliers, and deadlines simultaneously.
- Excellent attention to detail, particularly when reviewing purchasing and supplier documentation for accuracy and compliance.
- Ability to compare vendor proposals and identify differences in scope, pricing, delivery expectations, and commercial risk.
- Sound negotiation and decision-making skills for routine purchasing terms.
- Effective written and verbal communication skills with internal stakeholders and external suppliers and subcontractors.
- Ability to work independently while recognizing situations that require escalation or collaboration.
- Capacity to quickly learn technical products, equipment, and services associated with project-based operations.
- Proactive mindset with strong problem-solving abilities and a commitment to resolving procurement, supplier, and compliance-related issues.
- Strong proficiency with Microsoft Office and Microsoft 365 applications.
- Familiarity with SAP ERP systems, with SAP Business One experience preferred.
Additional Skills & Qualifications
- Interest in growing within the procurement and purchasing function and progressing into Buyer II and Buyer responsibilities.
- Exposure to supplier onboarding processes, vendor insurance requirements, or compliance management is a plus.
- Experience with SAP Business One is preferred, including creating and managing purchase orders and vendor records.
- Prior experience in construction, engineering, industrial, or other project-driven environments is preferred.
- Experience supporting RFQs, supplier sourcing, and vendor selection activities is beneficial.
- Ability to participate in contract-related activities such as reviewing terms and conditions and supporting vendor compliance.
- Comfort working in a fast-paced environment where priorities may shift based on project needs.
- Strong relationship-building skills with suppliers, subcontractors, and internal stakeholders.
- Willingness to receive hands-on mentorship and training and to take initiative in learning new procurement processes and systems.
Work EnvironmentThis is an onsite role based at a corporate office in Odessa, FL, with standard hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. The dress code is corporate casual. The position operates within a growing procurement function that has recently expanded beyond a small team, offering the chance to help build processes and contribute to department development. You will work closely with project teams, accounting, and operations in a collaborative, project-driven environment, with exposure to large-scale construction projects and vendor management. The role uses SAP Business One and Microsoft Office/Microsoft 365 applications as core tools. This is a 6-month contract-to-hire opportunity with long-term growth potential, clear career progression into strategic sourcing and purchasing leadership responsibilities, hands-on mentorship from an experienced leader, and competitive compensation. Job Type & LocationThis is a Contract to Hire position based out of Odessa, FL. Pay and BenefitsThe pay range for this position is $33.00 - $36.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Odessa, FL. Application DeadlineThis position is anticipated to close on Nov 27, 2026. Workplace TypeThis is a fully onsite position in Odessa,FL.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
