Assistant Property Manager

Job Title: Assistant Property ManagerJob DescriptionAssist in managing core property functions, including leasing, resident relations, marketing, maintenance coordination, budgeting, accounts receivable/payable, vendor relations, staff recruitment, and team development. Maintain awareness of local market trends and recommend strategies to enhance leasing outcomes and resident satisfaction.Responsibilities

• Communicate regularly with the Property Manager and team regarding apartment availability, traffic trends, and strategies to improve occupancy and leasing performance.
• Oversee accounts payable processes to ensure timely and accurate payments.
• Manage the purchase order system, including initiating and renewing standing orders.
• Set up new vendors, including collecting W-9 forms and credit documentation.
• Execute the leasing process according to company standards: greet prospective residents, assess needs, present units, highlight features and benefits, close sales, and conduct follow-up.
• Ensure the leasing office, model units, and vacant apartments are presentable and reflect a professional, welcoming environment.
• Complete leasing applications, verifications, lease agreements, and required addenda; communicate results to applicants.
• Maintain organized files, leasing documents, and operational reports.
• Process rent and deposits; scan daily deposits to the bank; update resident accounts to reflect payments and charges.
• Maintain accurate and confidential resident records, including move-ins/outs, notices, late payments, and returned checks; research and correct discrepancies.
• Support rent collection efforts and minimize delinquency through phone calls, notices, and personal outreach.
• Manage the online work order system: assign tasks to maintenance/front desk, follow through to ensure completion and service quality.
• Respond to resident concerns promptly and follow through to resolution; escalate issues when necessary.
• Monitor resident satisfaction through direct interactions and Customer Satisfaction Surveys.
• Provide professional phone support for the management office and assist with overflow coverage as needed.
• Prepare routine correspondence, memoranda, and internal communications.
• Conduct monthly and bi-monthly property inspections and submit reports as required for Condominium Association Management.
• Review association financial statements and assist with annual budget preparation.
• Maintain working knowledge of governing documents (e.g., declarations, bylaws, rules and regulations).
• Stay current with relevant state regulatory statutes and ensure compliance with community policies and procedures.
• Prepare and manage requests for proposals (RFPs) for community services.
• Collaborate with the Board of Directors (BOD) and association committees; attend meetings and provide administrative support as needed.
• Maintain organized records for unit files, resident and owner communications, vendor contracts, and association documents.

Additional Skills & Qualifications

• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Proficiency in Spreadsheet Software (Excel), Order Processing Systems, Word Processing Software (Word), Electronic Mail Software (Outlook), Presentation software (PowerPoint), and Yardi software.

Work EnvironmentThe role requires a professional demeanor, with the ability to handle multiple tasks in a fast-paced environment. The candidate should be comfortable working with both residents and vendors, and must be able to maintain a high level of organization and confidentiality. The position involves regular use of office equipment and technology, including computers and software applications. Job Type & LocationThis is a Contract to Hire position based out of Washington, DC. Pay and BenefitsThe pay range for this position is $28.84 - $37.01/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Washington, DC. Application DeadlineThis position is anticipated to close on Nov 20, 2026. Workplace TypeThis is a fully onsite position in Washington,DC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.