Ap/ar Clerk

Job Title: AR/AP ClerkJob DescriptionThe AR/AP Clerk oversees both accounts receivable and accounts payable functions to ensure accurate billing, timely collections, and efficient vendor payments. This role plays a critical part in managing cash flow, maintaining strong vendor and customer relationships, and ensuring compliance with company policies and procedures. It offers a long-term opportunity with room for growth in a fully onsite environment.

Responsibilities

• Generate customer invoices, discounts, and credits, including contract-based billing tied to production and shipments, and send customer account statements.
• Apply customer payments accurately and reconcile customer account statements on a regular basis.
• Monitor customer aging reports, lead collection efforts, and report aged customer accounts on a weekly basis.
• Maintain and monitor customer master data, including payment terms, early pay discounts, and cash flow timing.
• Collaborate with sales and operations teams to resolve billing discrepancies related to pricing, freight, delivery, and other customer payment issues.
• Communicate credit policies and procedures clearly and ensure they are followed to support efficient credit and claims processing.
• Manage credit risk by evaluating customer creditworthiness and setting appropriate customer credit limits.
• Oversee the EDI system for processing accounts payable invoices, including the three-way matching process (purchase order, receipt, invoice) to ensure accuracy.
• Resolve discrepancies with purchasing, receiving, and vendors to ensure timely and accurate processing of invoices.
• Coordinate with purchasing and other departments to ensure timely payments to critical suppliers and avoid production disruptions.
• Maintain vendor master data and ensure compliance with established procurement policies.
• Monitor and optimize payment terms, early payment discounts, and cash flow timing for vendor payments.
• Prepare AR/AP aging reports, cash receipt and purchases forecasts, and supplier payment schedules.
• Track key performance indicators such as days sales outstanding (DSO), days payables outstanding (DPO), invoice cycle time, and supplier on-time payments.
• Assist with internal and external audits as needed, providing accurate documentation and support.
• Support continuous improvement by identifying discrepancies and process inefficiencies and recommending enhancements.

Essential Skills

• 3+ years of experience in accounts payable, accounts receivable, or general accounting, preferably in a manufacturing or distribution environment.
• Experience with high-volume transactions, including processing 1,000+ invoices per month.
• Hands-on experience with accounts receivable processes such as invoicing, discounts, credits, payment application, and reconciliation.
• Hands-on experience with accounts payable processes including invoice processing, purchase order matching, and vendor payments.
• Proficiency in bank reconciliation and general ledger-related activities.
• Strong analytical and decision-making skills with the ability to identify discrepancies and improve process inefficiencies.
• High attention to detail, especially in an environment with multiple functional organizations and contract-based billing.
• Demonstrated strong organizational, interpersonal, and communication skills.
• Effective cross-functional communication skills when working with operations, sales, and purchasing teams.
• Strong proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Ability to work with EDI and automated invoicing workflows in support of AP processes.
• Comfort working with finance and accounting concepts related to cash flow, payment terms, and credit limits.

Additional Skills & Qualifications

• Experience with ERP systems commonly used in manufacturing, such as SAP, Oracle, NetSuite, or Microsoft Dynamics.
• Familiarity with EDI and automated invoicing systems (preferred but not required).
• Background in manufacturing or distribution environments, supporting production-related billing and supplier payments.
• Ability to manage and maintain accurate customer and vendor master data.
• Capability to track and interpret KPIs such as DSO, DPO, invoice cycle time, and supplier on-time payments.
• Interest in a long-term role with potential for growth and extension beyond the initial contract period.

Work EnvironmentThis is a fully onsite position working primarily Monday through Friday, 8:00 a.m. to 5:00 p.m., with some flexibility when communicated appropriately. The role operates in a professional office environment supporting manufacturing or distribution operations, using ERP systems, EDI platforms, and Microsoft Office tools on a daily basis. The position is structured as a contract through the end of the year, with the potential to be extended or transition into a permanent role for the right person. The culture emphasizes clear communication, collaboration across departments, and a focus on accuracy and timeliness in financial processes. Job Type & LocationThis is a Contract position based out of Franksville, WI. Pay and BenefitsThe pay range for this position is $27.00 - $33.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Franksville, WI. Application DeadlineThis position is anticipated to close on Nov 26, 2026. Workplace TypeThis is a fully onsite position in Franksville,WI.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.