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Retail Merchandiser - Fort Lauderdale, FL
Anderson Merchandisers
Fort Lauderdale, FL
We offer flexible hours, competitive pay, and great benefits for both full and part-time associates.
Added 11 mins ago
Retail Merchandiser - Boca Raton, FL
Anderson Merchandisers
Boca Raton, FL
We offer flexible hours, competitive pay, and great benefits for both full and part-time associates.
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Territory Retail Lead - Lanoka Harbor, NJ (C)
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Lanoka Harbor, NJ
We offer flexible hours, competitive pay, and great benefits for both full and part-time associates.
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Retail Project Merchandiser - Flemington, NJ
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Flemington, NJ
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Retail Project Merchandiser - Glassboro, NJ
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Glassboro, NJ
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Territory Retail Lead - Philadelphia, PA
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Philadelphia, PA
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Territory Retail Lead - Pittston, PA
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Territory Retail Lead - Denton, MD
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Territory Retail Lead - Cranberry, PA
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Territory Retail Lead - La Grande, OR
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Territory Retail Lead - Nottingham, MD
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Nottingham, MD
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Territory Retail Lead - Painted Post, NY
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Territory Retail Lead - Landover Hills, MD (C)
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Territory Retail Lead - Alexandria, VA
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Territory Retail Lead - Chantilly, VA
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Territory Retail Lead - Ontario, OR
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Ontario, OR
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Territory Retail Lead - Martinsburg, VA
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Martinsburg, WV
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Territory Retail Lead - Mount Pleasant, SC
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AM
Retail Project Merchandiser Full-Time - North Charleston, SC
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- Full-time
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Territory Retail Lead - Du Bois, PA
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Territory Retail Lead - Keyser, WV
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Territory Retail Lead - Morgantown, WV
Anderson Merchandisers
Morgantown, WV
We offer flexible hours, competitive pay, and great benefits for both full and part-time associates.
Added 11 mins ago
Territory Retail Lead - Great Falls, MT - Retention Bonus!
Anderson Merchandisers
Great Falls, MT
We offer flexible hours, competitive pay, and great benefits for both full and part-time associates.
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Territory Retail Lead - Charlotte, NC
Anderson Merchandisers
Charlotte, NC
We offer flexible hours, competitive pay, and great benefits for both full and part-time associates.
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Territory Retail Lead - North Augusta, SC
Anderson Merchandisers
North Augusta, SC
We offer flexible hours, competitive pay, and great benefits for both full and part-time associates.

Aston Carter

Administrative Assistant/bookkeeper

Fresno, CA, United States

$26 USD / hour

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Job details

Pay: $26 USD / hour
Experience: 2+ years of experience in administrative support, office coordination, accounting, or project support.
Working hours: 30 HOURS A WEEK
Posting language: English
Posted: Oct 21, 2026

Original job description

PART-TIME ROLE WORKING ROUGHLY 30 HOURS A WEEK!

Responsibilities

Answer and direct incoming phone calls in a professional and courteous manner.
Greet visitors, provide a welcoming front desk presence, and assist with customer inquiries.
Open, sort, and distribute incoming mail and deliveries in a timely and organized manner.
Maintain organized electronic and physical filing systems to ensure easy retrieval of documents.
Manage general office correspondence and perform a wide range of administrative tasks.
Assist with special projects and perform additional duties as assigned by leadership.
Prepare and process customer invoices and billing documentation accurately and on schedule.
Enter, track, and maintain Accounts Payable records to support financial accuracy.
Assist with vendor communications, including invoice reconciliation and follow-up as needed.
Support accounting functions using Sage software and maintain accurate financial records.
Ensure all billing and accounting documentation is complete, accurate, and properly filed.
Collect, review, and submit employee timesheets and payroll data in an accurate and timely manner.
Coordinate employee schedules and assist with workforce planning to support operational needs.
Ensure payroll information is submitted on time and in compliance with internal procedures.
Maintain employee records and related administrative documentation in an organized manner.
Prepare and assemble project proposal packets, bid packages, and supporting documentation.
Assist with project-related correspondence, reports, and document management.
Coordinate meetings, appointments, and project schedules for project managers and teams.
Maintain project files and ensure all documentation is organized, current, and accessible.
Support project managers with administrative and operational needs throughout the project lifecycle.
Use Microsoft 365 applications, including Outlook, Excel, Word, and Teams, to support daily tasks such as email management, calendar coordination, data entry, and document preparation.
Perform data entry with a high level of accuracy for billing, accounts payable, payroll, and project-related information.
Provide general administrative support including scanning, filing, clerical tasks, and front desk coverage.
Assist with logistics coordination as needed to support office and project operations.
Maintain a professional and supportive presence for internal staff, leadership, project managers, and field personnel.

Essential Skills

High School Diploma or equivalent required.
2+ years of experience in administrative support, office coordination, accounting, or project support.
Experience with billing, payroll processing, and accounts payable functions.
Proficiency with Microsoft 365 Business, including Outlook, Excel, Word, and Teams.
Strong data entry skills with a high level of accuracy and attention to detail.
Experience with accounts payable and accounts receivable processes.
Demonstrated experience providing administrative support, including filing, scanning, clerical work, and front desk operations.
Proficiency in Microsoft Excel for data entry, tracking, and reporting.
Strong organizational, multitasking, and time-management skills.
Excellent attention to detail and accuracy in all administrative and financial tasks.
Strong verbal and written communication skills for interacting with customers, vendors, and internal staff.
Ability to work independently and collaboratively in a fast-paced environment.
Comfort using email, calendar management, and scheduling tools to support office and project operations.
Ability to manage competing deadlines while maintaining quality and accuracy.

Additional Skills & Qualifications

Associate Degree in a related field preferred.
Prior experience in construction, manufacturing, or a related industry preferred.
Experience using Sage Accounting Software preferred.
Experience preparing project proposal packets, bid packages, or project documentation.
Knowledge of construction project administration processes.
Strong customer service skills and the ability to handle inquiries professionally.
Effective problem-solving abilities and sound judgment when handling issues or escalations.
Experience with logistics coordination is a plus.
Ability to support leadership, project managers, and field personnel with professionalism and discretion.

Work Environment

This is an on-site, office-based role in a professional but relaxed environment. The workplace is primarily an office setting where you will perform front desk, administrative, and project support functions while collaborating closely with leadership, project managers, and field personnel. The environment has a strong team-oriented culture that values teamwork, quality, and customer service, and you will play a vital role in supporting company operations, project success, and financial processes. Dress is casual-professional, with jeans and a neat shirt acceptable, provided clothing is in good condition and free of holes. Daily work involves regular use of computers and Microsoft 365 tools, as well as standard office equipment for filing, scanning, and document management

Job Type & Location

This is a Contract to Hire position based out of Fresno, CA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Fresno, CA.

Application Deadline

This position is anticipated to close on Nov 3, 2026.

Workplace Type

This is a fully onsite position in Fresno,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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More about this job

Skills

Front Desk
Leadership
Documentation
Manage accounts
Payroll
Regulatory compliance
Document management
Microsoft 365
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft Teams
Data entry
Accounts payable
Administrative support
Logistics
Attention to detail
Accounts receivable
Reporting
Multitasking
Time management
Communication skills
Work independently
Scheduling
Sage Accounting Software
Customer service
Problem solving
Teamwork
Financial department processes
Office equipment

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