Job Title: Administrative Assistant/Accounting AssociateJob Description
Join our team as an Administrative Assistant/Accounting Associate, where you will provide front office and administrative support, assist with project management tasks, and offer accounting support. This role is ideal for individuals with 12 years of experience or recent graduates from technical, accounting, or business programs.
Responsibilities
- Serve as the primary receptionist and front desk contact during business hours.
- Answer and route incoming phone calls.
- Greet and assist visitors and walk-in customers.
- Provide employment applications and assist job applicants as needed.
- Maintain a professional and organized front office environment.
- Become proficient in company software and systems, including ERP, project management, and Microsoft Office applications.
- Provide administrative assistance to the Project Management team.
- Maintain, organize, and track customer and project files.
- Support project-related processes and documentation.
- Create new jobs from customer purchase orders.
- Prepare and print traveler packets and job documentation.
- Create and maintain project files and electronic folders.
- Save and organize project drawings and related documents.
- Perform additional administrative tasks as assigned by management.
- Process incoming vendor invoices.
- Print and organize order confirmations and supporting documentation.
- Assist with weekly payment processing.
- Match invoices against purchase orders, packing lists, and related documents.
- File and maintain accounts payable records and payment documentation.
- Create, organize, and maintain accounting files and records.
- Prepare year-end file storage, labeling, and archival documents.
- Support accounts receivable and other accounting functions as needed.
- Process cash sales transactions, including creating packing lists and invoices.
- Assist with payment processing and recordkeeping.
- Cross-train and assist with receiving functions as needed.
- Support Purchasing, Accounting, Project Management, and Estimating departments on administrative projects.
- Perform other duties and special projects as assigned.
Essential Skills
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Professional communication and customer service skills.
Additional Skills & Qualifications
- High school diploma required; Associate degree in Accounting, Business Administration, or related field preferred.
- 12 years of administrative or accounting experience preferred.
- Recent technical school or college graduates are encouraged to apply.
- Experience with ERP/accounting systems.
- Accounts Payable or bookkeeping experience.
- Document management and project administration experience.
- Strong data entry and file organization skills.
Work Environment
Work in a dynamic environment using Jobboss as the internal system. The role follows standard working hours from 8 am to 4:30 pm, Monday through Friday.
Job Type & Location
This is a Contract to Hire position based out of Fond Du Lac, WI.
Pay and Benefits
The pay range for this position is $22.00 - $25.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Fond Du Lac, WI.
Application Deadline
This position is anticipated to close on Oct 25, 2026.
Workplace Type
This is a fully onsite position in Fond Du Lac,WI.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
