Jobs in the United States

25+ jobs

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Added 1 min ago
Master Scheduler
Abbott
Madison, WI
As the Master Scheduler / Supply Planning Manager, you’ll be responsible for developing and maintaining integrated supply, inventory, production, and capacity strategies across assigned…
Added 1 min ago
Buyer I or II
Intermountain Health
Madison, WI
…problems related to the procure to pay process. Responsible for procurement for moderate-to-high-dollar/risk purchases, which includes consignment, storerooms, pharmaceuticals, Physician…
Added 1 min ago
Sr Program Specialist - Construction, Fire or BAS Background
Honeywell Technologies
Madison, WI
As a Sr. Construction Manager , you will be responsible for overseeing all aspects of multi-year, multisite national programs, managing teams to ensure project schedules, design, execution,…
Added 1 min ago
A
Agentic Commerce Senior Manager | Industrial
Accenture
Milwaukee, WI
- $132,500 to $338,300 USD / year
We are seeking a Senior Manager to lead the design and delivery of agentic commerce transformation programs for industrial clients. This role will help manufacturers, equipment OEMs,…
Added 1 min ago
Senior Coronary Cathworks Territory Manager - Milwaukee, WI
Medtronic
Milwaukee, WI · Madison, WI
As a Senior Territory Manager for Coronary, you will serve as a strategic partner and clinical expert to interventional cardiologists and cath lab teams, helping them adopt advanced…
Added 2 mins ago
Pediatrics Immunization Specialist
GSK
Las Vegas, NV
…with field and account leadership roles (e.g., Vaccine Account Manager, Vaccine Account Director, Vaccine Account Lead, Vaccine Sales Lead, National Account Lead) to ensure coordinated and…
Added 4 mins ago
TS
Regional Procurement Manager
The Scotts Company LLC
United States
- $149,500 to $175,900 USD / year
We are looking for a remote in the field Regional Procurement Manager who will join our Local Raws Procurement team.
Added 5 mins ago
ADMIN OFCR 2 CX
UCSF
San Francisco, CA
…Responsibilities include complex calendaring and meeting coordination; program communications and documentation; procurement, invoice, and reimbursement administration; travel coordination;…
Added 6 mins ago
MV
Float Program Coordinator III - ARCHES - Salem, OR
Mid-Willamette Valley Community Action Agency
Salem, OR
- $24.5 to $25.8 USD / hour
Communicates program needs, maintenance issues, and client issues with the Program Manager.
Added 8 mins ago
National Account Manager
Mclane
Dallas, TX
The National Account Manager is primarily responsible for the daily management of assigned concept(s) and executes all Kinexo department activities required to meet concept(s) contractual…
Added 9 mins ago
Manager, Specification & PLM Systems
Morgan Street Holdings
Seattle, WA
The Manager, Specification & PLM Systems will sit within our Commercial Technology & Innovation team.
Added 11 mins ago
Waterfront Engineer II
Oceaneering
Chesapeake, VA
Provide process improvement recommendations to the Waterfront Engineering Manager.
Added 11 mins ago
Vice President of Finance and Chief Financial Officer
CLEMU Clemson University
CLEMSON, SC
…efficient operation of the University’s accounting, budgeting, and procurement systems. The CFO also leads the strategy for long-range operating and capital financial planning across the…
Added 12 mins ago
Senior Manager, Fleet Maintenance
DFW International Airport
DFW Airport, TX
…readiness and reduce operating cost. The Fleet Maintenance Manager will provide direction for functional garage supervisors, including personnel safety practices and technician training.…
Added 12 mins ago
Internal Investigations / Management Advisory (Manager)
Samsung Electronics America, Inc.
Plano, TX
Understanding of financial operations related to Procurement, Sales, Marketing and/or service organizations preferably at a consumer/industry electronics company
Added 15 mins ago
IT Specialist – Service Desk Support and Systems Administrator
Lynker Corporation
Boulder, CO
Research and develop technical specifications, provide cost quotes, and validate equipment orders to support procurement.
Added 16 mins ago
MI
Construction Manager
MasTec Inc
Green River, WY
- $185,000 to $205,000 USD / year
The Construction Manager II can run a standalone multi-craft project up to $100 Million dollars. The Construction Manager II’s primary role on a large construction project is to oversee…
Added 16 mins ago
Procurement Specialist
ConAgra Fds Entrprise Svcs,Inc
Omaha, NE
Reporting to the Procurement Manager, you will focus on Label Packaging Procurement. You will lead research and strategy implementation, resolve complex supply challenges, and build…
Added 16 mins ago
W
Manager - AI Governance & Technology Risk Management
Wendy's
Dublin, OH
- $105,000 to $184,000 USD / year
Added 17 mins ago
Distribution Project Manager
LUZCO Technologies
Reading, PA
LUZCO is seeking an experienced and driven Project Manager to lead utility and construction-related projects from initiation through completion. This role is responsible for managing…
Added 17 mins ago
Distribution Project Manager
LUZCO Technologies
Akron, OH
LUZCO is seeking an experienced and driven Project Manager to lead utility and construction-related projects from initiation through completion. This role is responsible for managing…
Added 17 mins ago
TC
Project Manager
The CBE Group, Inc.
United States
- $85,000 USD / year
We are seeking an experienced, highly organized, and results driven Project Manager who will be responsible for structuring a wide range of project management activities, tasks and…
Added 17 mins ago
Manager Procurement - Supply Assurance & Control Tower
Mossville, IL
As a Manager Procurement, supporting RISM’s Assurance of Supply Capacity and Demand, you will lead highly visible, enterprise-wide efforts focused on assurance of supply, supplier…
Added 17 mins ago
HH
Office Manager
Helping Hands Family
PA · Pittsburgh, PA
- $24 to $30 USD / hour
The Office Manager is responsible for overseeing the day-to-day operations of the clinic and is a key player in our clinic's success. They play a vital role in the planning, organization,…
Added 18 mins ago
Logistics Specialist
Metrea
Moreno Valley, CA
Execute parts requisition from internal Metrea stores, or coordinate material requests through the repair or procurement channels, factoring in flight scheduling, ensuring material arrives…

Aston Carter

Administrative Assistant

Groton, CT, United States

$20 to $30 USD / hour

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Job details

Pay: $20 to $30 USD / hour
Experience: 810 years of administrative support experience, including experience working with executives or leadership teams.
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title: Administrative Assistant IVJob DescriptionThis part-time Administrative Assistant IV role provides high-level administrative and operational support to a dynamic global team. You will act as an information and communication hub for the office, managing complex calendars, coordinating travel and events, and supporting team communications and projects. The position is ideal for a proactive, detail-oriented professional who works independently, juggles multiple priorities, and leverages Microsoft Office, SharePoint, and AI-enabled tools to enhance productivity in a fast-paced environment.

Responsibilities

Provide high-level administrative support by handling information requests and performing a wide range of clerical and organizational functions.
Supervise general office duties such as ordering supplies and ensuring smooth day-to-day operations.
Review invoices, reports, memos, letters, and other documents for accuracy, completeness, and proper formatting.
Prepare agendas and make arrangements for committee meetings and other key gatherings.
Coordinate and book domestic and international travel arrangements, ensuring itineraries are accurate and complete.
Manage complex calendars, scheduling requests, meeting logistics, and resolving scheduling conflicts for multiple stakeholders.
Prepare meeting agendas, presentations, supporting materials, meeting notes, and follow-up communications.
Track action items, proactively monitor deadlines, and ensure timely completion of deliverables.
Maintain organized and confidential records, documents, and information repositories.
Support team communications, including newsletters, organizational announcements, presentations, and reports with exceptional attention to detail.
Coordinate team meetings, workshops, face-to-face events, leadership meetings, recognition activities, and team-building events.
Manage end-to-end logistics for meetings and events, including conference room reservations, catering, materials preparation, and attendee coordination.
Assist with planning and execution of special projects and team-building activities.
Administer and maintain SharePoint sites, Microsoft Teams channels, and other collaborative workspaces.
Create, edit, and manage documents, spreadsheets, presentations, and reporting tools using Microsoft Office applications.
Utilize AI-enabled solutions and emerging technologies to improve team productivity, collaboration, and administrative processes.
Anticipate administrative and operational needs and independently resolve routine business issues.
Identify opportunities for process improvements and recommend practical, efficient solutions.
Support various team members with administrative requests and project coordination as needed.
Ensure high levels of accuracy and attention to detail in all assigned work.
Provide strong leadership and mentoring support where needed, including constructive performance feedback related to administrative processes.
Act as an information and communication manager for the office, ensuring effective information flow and timely responses.

Essential Skills

810 years of administrative support experience, including experience working with executives or leadership teams.
High School Diploma or GED.
Strong verbal and written communication skills.
Excellent organizational and time management skills with the ability to prioritize multiple assignments.
Proven ability to work independently and manage ones time effectively.
Exceptional attention to detail and accuracy in all work products.
Strong interpersonal and customer service skills, with a positive, team-oriented mindset.
Ability to maintain confidentiality and handle sensitive information appropriately.
Demonstrated problem-solving skills, initiative, and sound judgment.
Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
Experience administering or maintaining SharePoint sites.
Experience using web-based systems and collaboration platforms.
Strong ability to keep information organized and confidential.
Strong event planning skills, including coordinating meetings, conferences, and special events.
Ability and willingness to learn and leverage AI tools and technologies.

Additional Skills & Qualifications

Experience supporting managers, leadership teams, or large business groups.
Experience coordinating domestic and international travel arrangements, meetings, conferences, and recognition events.
Experience managing calendars and meeting schedules for multiple stakeholders in a fast-paced environment.
Experience working in a global or matrixed organization.
Knowledge of Concur or similar travel management systems (preferred but not required).
Experience with administrative support, data entry, and general administrative office skills.
Equivalent combinations of education and experience will be considered.
Strong leadership and mentoring abilities to support team members and provide constructive feedback.
Willingness to learn, adapt to changing priorities, and grow with the team.

Work EnvironmentThis is a part-time onsite role, working approximately 2025 hours per week in a professional office setting. You will collaborate with a global, cross-functional team and use technologies such as Microsoft Office, SharePoint, Microsoft Teams, web-based collaboration platforms, and AI-enabled tools to support daily operations. The environment is fast-paced, detail-oriented, and highly collaborative, with an emphasis on accuracy, confidentiality, and customer service. The initial engagement is a one-year contract with the possibility of extension based on business needs and performance. Professional business attire is expected, and you will work primarily in standard office conditions with regular meetings, events, and team interactions. Job Type & LocationThis is a Contract position based out of Groton, CT. Pay and BenefitsThe pay range for this position is $20.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Groton, CT. Application DeadlineThis position is anticipated to close on Nov 6, 2026. Workplace TypeThis is a fully onsite position in Groton,CT.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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