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Project Accountant Assistant
Griffith Company
Santa Fe Springs, CA
- $26 to $33 USD / hour
The Project Accountant Assistant’s primary responsibility is to assist the Project Accountants and Job Cost Manager in monitoring job profitability for their respective Region and will also…
Added just now
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Certified Occupational Therapy Assistant (COTA)
Genesis Healthcare
American Canyon, CA
- $48 to $55 USD / hour
Graduate of an accredited Certified Occupational Therapy Assistant (COTA Program according to AOTA & ACOTE standards.
Added just now
Store Manager - Zales - The Mall of Victor Valley
Signet Jewelers
Victorville, CA
Reporting to this Position: Assistant Store Manager, Jewelry Consultant, Sales Support and Inventory Control
Added just now
Talent Acquisition Coordinator
Sycuan
El Cajon, CA
Provides recommendations to rescind offers and communicates adverse interactions to the Talent Acquisition Specialist and Talent Acquisition Manager
Added just now
EG
Quality, Compliance and Safety Specialist (SHC)
EMCOR Group
Redwood City, CA
- $128,000 to $133,000 USD / year
This position will be responsible for managing EMCOR’s Environmental Health, Compliance and Safety program at the Stanford Health Care Account, including ensuring the program is in…
Added 1 min ago
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Recreation Assistant Manager
Marriott
CHULA VISTA, CA
- $28.35 to $31.25 USD / hour
Assists with managing the children's program (e.g., coordinates activities, purchases equipment and supplies etc.).
Added 1 min ago
Applied Research Lead, AI for Teaching
Stanford University
Stanford, CA
This position is part of Teacher CoPilots II, a multi-year research program in partnership with the AI Teaching Assistant strand of Stanford SCALE’s AI Hub for Education. The program…
Added 1 min ago
Human Resources Manager
Sunrise Senior Living
Long Beach, CA
Employee Assistant Program / Discount Program
Added 1 min ago
EG
Warehouse Assistant
EMCOR Group
Bakersfield, CA
- $20 to $25 USD / hour
As a Warehouse Assistant, you will be responsible for delivering material to jobsites, assisting the Warehouse Manager/Supervisor in maintaining the warehouse, and other various tasks…
Added 1 min ago
Executive Administrative Assistant
JPMorgan Chase
Palo Alto, CA
As an Executive Assistant in Infrastructure Platforms Foundational Services , you will need to work well in a team environment, be able to represent the manager/group with professional…
Added 1 min ago
Manager, Field Sales
Wolters Kluwer
Sacramento, CA
…unprecedented access to world-class content; CCH® Account Research Manager® , which provides tax and accounting professionals with all essential guidance they need to stay in compliance…
Added 2 mins ago
Technical Program Lead
Leidos
San Diego, CA
Experience serving as a Deputy Project Manager, Assistant Project Manager, technical lead, chief engineer, or equivalent onsite program representative.
Added 2 mins ago
Program Manager
Children's Hospital Los Angeles
Los Angeles, CA
Purpose Statement/Position Summary: The Program Manager, Pathology & Lab Medicine is responsible for the office of the Department Chair. The Program Manager, PLM works closely with the…
Added 3 mins ago
Lead Customer Service Representative
Circle K
Seven Fields, PA
Staffing Controls: Supervises the activities of customer service representatives in the absence of the Store Assistant Manager.
Added 19 mins ago
Assistant Manager
Tumi
Brea, CA
As part of our Retail team, the Assistant Manager is responsible for creating a client experience that accurately reflects the ethos of our brand while building and maintaining strong…
Added 23 mins ago
Assistant Manager II
Family Dollar
Warner Robins, GA
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 24 mins ago
Lead Customer Service Representative
CK Circle K Stores Inc.
United States
Staffing Controls: Supervises the activities of customer service representatives in the absence of the Store Assistant Manager.
Added 24 mins ago
Store assistant manager non bonused
CK Circle K Stores Inc.
United States
We want you to join our team as an Assistant Manager. If you have the desire to be challenged, work in a fast-paced, fun environment and create a career in management – look no further.
Added 32 mins ago
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Certified Pharmacy Technician
Hy-Vee Inc
Eagan, MN
- $19 to $23.75 USD / hour
Accountable and Reports to: Store Director; Store Manager; Assistant Managers of Health Wellness Home, Store Operations, and Perishables; Pharmacy Department Manager; Staff Pharmacists
Added 35 mins ago
Environmental Health & Safety Manager
Texas Children\'s
Houston, TX
…their best work every day. As an Environmental Health & Safety Manager, you will help advance a safe, compliant, and prepared healthcare environment. In this role, you’ll provide…
Added 42 mins ago
NH
Bilingual Administrative Assistant
Neighborhood House
SLC, UT
- $18 to $20 USD / hour
Added 42 mins ago
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Assistant Store Manager for Burton Snowboards
Vail Resorts
Park City, UT
- $25 to $28.6 USD / hour
As the Assistant Store Manager for Burton Snowboards, you represent your store’s leadership team on a daily basis. You are responsible for fulfilling manager-on-duty tasks when scheduled,…
Added 49 mins ago
Admin Functional Support 4
CORP-Corporate Office
United States
…to shared database accesses and coordinating attendance in program onboarding/training…
Added 49 mins ago
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ASSISTANT GENERAL MANAGER (Fashion, Import, Jewelry, Regional, Wm.com, Returns)
Walmart
GLENDALE, AZ
- $116,000 to $174,000 USD / year
As an Assistant General Manager at Walmart's E-commerce Fulfillment Center, you will play a critical leadership role in launching and operating a state-of-the-art facility that delivers for…
Added 56 mins ago
Assistant Store Manager
Staples Canada
Folsom, PA
Assistant Managers drive sales, services and customer engagement in the store and ensure the store is ready for business. You and your team will establish customer relationships that build…

Aston Carter

Administrative Assistant

Groton, CT, United States

$20 to $30 USD / hour

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Job details

Pay: $20 to $30 USD / hour
Experience: 810 years of administrative support experience, including experience working with executives or leadership teams.
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title: Administrative Assistant IVJob DescriptionThis part-time Administrative Assistant IV role provides high-level administrative and operational support to a dynamic global team. You will act as an information and communication hub for the office, managing complex calendars, coordinating travel and events, and supporting team communications and projects. The position is ideal for a proactive, detail-oriented professional who works independently, juggles multiple priorities, and leverages Microsoft Office, SharePoint, and AI-enabled tools to enhance productivity in a fast-paced environment.

Responsibilities

Provide high-level administrative support by handling information requests and performing a wide range of clerical and organizational functions.
Supervise general office duties such as ordering supplies and ensuring smooth day-to-day operations.
Review invoices, reports, memos, letters, and other documents for accuracy, completeness, and proper formatting.
Prepare agendas and make arrangements for committee meetings and other key gatherings.
Coordinate and book domestic and international travel arrangements, ensuring itineraries are accurate and complete.
Manage complex calendars, scheduling requests, meeting logistics, and resolving scheduling conflicts for multiple stakeholders.
Prepare meeting agendas, presentations, supporting materials, meeting notes, and follow-up communications.
Track action items, proactively monitor deadlines, and ensure timely completion of deliverables.
Maintain organized and confidential records, documents, and information repositories.
Support team communications, including newsletters, organizational announcements, presentations, and reports with exceptional attention to detail.
Coordinate team meetings, workshops, face-to-face events, leadership meetings, recognition activities, and team-building events.
Manage end-to-end logistics for meetings and events, including conference room reservations, catering, materials preparation, and attendee coordination.
Assist with planning and execution of special projects and team-building activities.
Administer and maintain SharePoint sites, Microsoft Teams channels, and other collaborative workspaces.
Create, edit, and manage documents, spreadsheets, presentations, and reporting tools using Microsoft Office applications.
Utilize AI-enabled solutions and emerging technologies to improve team productivity, collaboration, and administrative processes.
Anticipate administrative and operational needs and independently resolve routine business issues.
Identify opportunities for process improvements and recommend practical, efficient solutions.
Support various team members with administrative requests and project coordination as needed.
Ensure high levels of accuracy and attention to detail in all assigned work.
Provide strong leadership and mentoring support where needed, including constructive performance feedback related to administrative processes.
Act as an information and communication manager for the office, ensuring effective information flow and timely responses.

Essential Skills

810 years of administrative support experience, including experience working with executives or leadership teams.
High School Diploma or GED.
Strong verbal and written communication skills.
Excellent organizational and time management skills with the ability to prioritize multiple assignments.
Proven ability to work independently and manage ones time effectively.
Exceptional attention to detail and accuracy in all work products.
Strong interpersonal and customer service skills, with a positive, team-oriented mindset.
Ability to maintain confidentiality and handle sensitive information appropriately.
Demonstrated problem-solving skills, initiative, and sound judgment.
Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
Experience administering or maintaining SharePoint sites.
Experience using web-based systems and collaboration platforms.
Strong ability to keep information organized and confidential.
Strong event planning skills, including coordinating meetings, conferences, and special events.
Ability and willingness to learn and leverage AI tools and technologies.

Additional Skills & Qualifications

Experience supporting managers, leadership teams, or large business groups.
Experience coordinating domestic and international travel arrangements, meetings, conferences, and recognition events.
Experience managing calendars and meeting schedules for multiple stakeholders in a fast-paced environment.
Experience working in a global or matrixed organization.
Knowledge of Concur or similar travel management systems (preferred but not required).
Experience with administrative support, data entry, and general administrative office skills.
Equivalent combinations of education and experience will be considered.
Strong leadership and mentoring abilities to support team members and provide constructive feedback.
Willingness to learn, adapt to changing priorities, and grow with the team.

Work EnvironmentThis is a part-time onsite role, working approximately 2025 hours per week in a professional office setting. You will collaborate with a global, cross-functional team and use technologies such as Microsoft Office, SharePoint, Microsoft Teams, web-based collaboration platforms, and AI-enabled tools to support daily operations. The environment is fast-paced, detail-oriented, and highly collaborative, with an emphasis on accuracy, confidentiality, and customer service. The initial engagement is a one-year contract with the possibility of extension based on business needs and performance. Professional business attire is expected, and you will work primarily in standard office conditions with regular meetings, events, and team interactions. Job Type & LocationThis is a Contract position based out of Groton, CT. Pay and BenefitsThe pay range for this position is $20.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Groton, CT. Application DeadlineThis position is anticipated to close on Nov 6, 2026. Workplace TypeThis is a fully onsite position in Groton,CT.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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