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Added just now
Senior Training Lead /Specialist – Hybrid - McLean, VA
Creative Information Technology, Inc.
Falls Church, VA
Working under the direction of the OCM Manager, the Training Specialist is responsible for assessing training needs; developing training plans, curricula, and role-based learning materials;…
Added just now
Senior Manager, Data Centre Delivery
Nscale
United States
Provide senior-level oversight of the overall construction program on behalf of Nscale, directly supervising the General Construction Manager(s), Preconstruction Manager, Construction…
Added just now
Construction Manager, Data Centre Delivery
Nscale
United States
…build the data centers, run the GPU fleet, and provide the software that customers train and serve models on. Headquartered in London, we operate in 14 regions and serve hyperscalers,…
Added just now
Pharmacy Operations Internship (Remote) – Summer 2027 (Undergraduate)
Molina Talent Acquisition
United States
The Molina Healthcare Internship Program shares an objective to create a stepping stone for students who aim to be professionals and future leaders in the healthcare business profession.…
Added just now
E
Assistant Project Manager - Eurofins Environment Testing - Arvada, CO
Eurofins
Arvada, CO
- $20 to $25 USD / hour
Eurofins Environment Testing is searching for an Assistant Project Manager in Arvada, CO.
Added 1 min ago
DO
Lead GIS Enterprise Administrator
Department of Transportation
CA
- $8,625 to $11,557 USD / month
Under general direction of an IT Manager I, the incumbent serves as a Lead/Senior GIS Enterprise Administrator ensuring smooth and efficient operation of GIS-Middleware systems within the…
Added 1 min ago
RE
Asset Management Operations Manager - Westminster, CO
RSI EnTech, LLC
Westminster, CO
- $115,000 to $145,000 USD / year
RSI is recruiting for a Asset Management Operations Manager who will drive strategy, execution, synergy, and provides overall leadership support to the Personal Property, Fleet/MOVE,…
Added 1 min ago
RE
Asset Management Operations Manager - Grand Junction, CO
RSI EnTech, LLC
Grand Junction, CO
- $115,000 to $145,000 USD / year
RSI is recruiting for a Asset Management Operations Manager who will drive strategy, execution, synergy, and provides overall leadership support to the Personal Property, Fleet/MOVE,…
Added 1 min ago
HEALTH & SAFETY SPECIALIST
Packing Corp of America
Gladstone, VA
This position would report to a Safety Supervisor or Manager either at a PCA location or the corporate office.
Added 1 min ago
PE
Systems Engineer MAGTF C2 (8700)
Patricio Enterprises
Stafford, VA
- $140,081 to $157,401 USD / year
DESCRIPTION: Patricio Enterprises is seeking Systems Engineers to support to the Marine Corps Program Manager Marine Air Ground Task Force Command and Control (PM MAGTF C2). Principal…
Added 1 min ago
PE
Configuration Manager MAGTF C2 (8701)
Patricio Enterprises
Albany, GA
- $141,194 USD / year
DESCRIPTION: Patricio Enterprises is seeking a Configuration Management Analyst to support to the Marine Corps Program Manager Marine Air Ground Task Force Command and Control (PM MAGTF…
Added 1 min ago
Ground Software Lead Engineer/Architect
Northrop Grumman
Dulles, VA
Northrop Grumman’s Space Sector is seeking a Ground Software Lead Engineer/Architect (Level 6) to join our team of highly qualified, diverse professionals within the Western Region Software…
Added 1 min ago
On Site Supervisor
Actalent
Manassas, VA
This full-time, on-site Superintendent / Assistant Project Manager role supports building and interior fit-out projects for Department of Defense and other federal customers at Fort…
Added 1 min ago
Airside Experience Specialist - ROA
Signature Aviation
Roanoke, VA
…reputation if the work continues. Report concerns to the appropriate manager and cooperate in addressing the unsafe act or…
Added 1 min ago
Airside Experience Specialist
Signature Aviation
Roanoke, VA
…reputation if the work continues. Report concerns to the appropriate manager and cooperate in addressing the unsafe act or…
Added 2 mins ago
ERP Federal Financial Management Order to Cash Analyst (Sr.) - U.S. Citizenship Required
CGI Technologies and Solutions, Inc.
Fairfax, VA · Lebanon, VA
…configuring an SAP S/4HANA financial system, and support full software lifecycle implementations across several federal government business process…
Added 2 mins ago
Client Delivery - Project Manager
CGI Technologies and Solutions, Inc.
Fairfax, VA
…outcomes. CGI is seeking an experienced Client Delivery Project Manager to support complex enterprise resource planning (ERP) implementations, software delivery, cloud services onboarding,…
Added 2 mins ago
Junior DS Engineer (Travel)
General Dynamics Information Technology
Fairfax, VA
Support the project manager with basic stakeholder communication tasks such as providing updates or clarifying simple project details.
Added 2 mins ago
Contracts Manager
CGI Technologies and Solutions, Inc.
Fairfax, VA
Seeking an experienced Contracts Manager to perform the full range of life cycle contract administration duties for contracts. The engagement involves high end IT services, Agile and other…
Added 2 mins ago
IT PROJECT MANAGER
Washington Headquarters Services
Alexandria, VA
…ensuring adherence to security policies, assessing hardware and software needs, and assisting in the development of operational policies and guidance. Serving as the Contracting Officer's…
Added 2 mins ago
Business Development Manager - Civil Specifications (Southeast USA)
Zurn Water, LLC
Remote, United States
We are seeking a dynamic and results-oriented Specification Business Development Manager to promote and specify our Siteworks product lines among civil, plumbing, mechanical, and site…
Added 2 mins ago
Sr. Engineer, Controls and Automation
Mitsubishi Chemical Group
Chesapeake, VA
Program, configure, troubleshoot, and improve Allen-Bradley, Mitsubishi, and Siemens PLC/HMI platforms and associated drive systems. Support legacy systems while developing migration and…
Added 2 mins ago
Business Development Manager - Civil Specifications (North Central USA)
Zurn Water, LLC
Remote, United States
We are seeking a dynamic and results-oriented Specification Business Development Manager to promote and specify our Siteworks product lines among civil, plumbing, mechanical, and site…
Added 2 mins ago
AUS AUKUS PROGRAM MANAGER
Huntington Ingalls Industries
Newport News, VA
The Program Manager for this role shall have responsibility for all aspects of the AUKUS Australian contract and have authority for tasking, work, products, schedules, budgets and specific…
Added 2 mins ago
Business Development Director - Navy C5ISR and Training
SAIC
Reston, VA
…resources assigned is critical to the success of every capture manager; collaborating with subject & technical matter experts, functional leads, and Program…

Closed listing

Aston Carter

Admin Services Coordinator - Level 2

San Francisco, CA, United States

$10 USD / hour

This opening has closed.

The original listing is kept below for reference.

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Job details

Pay: $10 USD / hour
Experience: Up to 2 years of job-related experience in administrative support, data entry, clerical, or customer service roles.
Posting language: English
Posted: Nov 3, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Title: Admin Services Coordinator - Level 2Job Description

The Admin Services Coordinator - Level 2 provides comprehensive administrative support to a department or leader, ensuring smooth daily operations and a professional front-office experience. In this role, you handle a mix of reception, clerical, and customer service tasks, including answering and routing calls, greeting visitors, coordinating meetings, and maintaining office spaces. You follow established procedures to complete clearly defined tasks under close supervision, contributing to the efficiency and organization of the team.

Responsibilities

Provide general administrative support to a department or manager, following defined procedures and standards.
Perform administrative tasks such as conducting research, updating databases, and preparing collateral materials for mass mailings.
Answer, screen, and route telephone calls to appropriate personnel or voicemail, and respond to routine inquiries with accurate information.
Greet visitors in a professional manner, issue visitor passes, validate parking, and maintain accurate guest logs.
Assist with scheduling meetings, reserving conference rooms, and preparing rooms with necessary materials and equipment.
Maintain the reception area, conference rooms, and kitchen areas to ensure they remain clean, organized, and presentable.
Interact with vendors for events and coordinate setup and logistics in conference rooms as needed.
Write routine reports and correspondence, and respond to common inquiries or complaints from clients, coworkers, and supervisors.
Use existing procedures to solve straightforward problems, escalating issues when they fall outside established guidelines.
Handle information and phone calls with discretion and maintain confidentiality at all times.
Deliver assigned work accurately and on time by following defined processes under close supervision and guidance.

Essential Skills

High School Diploma or GED.
Up to 2 years of job-related experience in administrative support, data entry, clerical, or customer service roles.
Ability to follow basic work routines, procedures, and standards consistently.
Clear verbal and written communication skills to exchange straightforward information and respond to routine inquiries.
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.
Inquisitive mindset with a willingness to learn and follow guidance.
Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
Ability to work effectively under close supervision and accept direction and feedback.

Additional Skills & Qualifications

24 years of combined experience in entry-level administrative, clerical, or customer service positions is beneficial.
Experience working in a front-desk, reception, or customer-facing office environment.
Comfort interacting with internal staff, external visitors, vendors, and clients in a professional manner.
Experience coordinating meetings, events, or conference room setups.
Familiarity with handling confidential information in a professional setting.
Ability to remain composed and courteous when addressing common inquiries or complaints.

Work Environment

This is an in-person role based in an office environment in San Francisco, with standard hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. You primarily work at a front desk or reception area, as well as in shared spaces such as conference rooms and kitchen areas. The position requires regular use of standard office equipment and Microsoft Office software, and involves frequent interaction with visitors, coworkers, and vendors. The work follows established procedures under close supervision, providing a structured environment with clearly defined tasks and expectations. Professional attire appropriate for a corporate office and front-desk reception setting is expected.

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Pay and Benefits

The pay range for this position is $10.00 - $10.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in San Francisco,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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