Jobs in the United States

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Added 1 min ago
Maintenance Technician
Alsco
Kinston, NC
Collaborate with the General Manager, Production Management team, and other key operational partners to support facility operations.
Added 3 mins ago
Regional Quality Manager
CRH
Atlanta, GA
Reporting to the VP of Quality, the Regional Quality Manager will work closely with our Concrete Hardscape and Masonry product plants within your region. This person will be responsible for…
Added 4 mins ago
MI
Quality Inspector, CWI
MasTec Inc
BOISE, ID
- $48 to $55 USD / hour
The Quality Inspector will report to the site Quality Manager or Quality Field Operations Manager as applicable, and indirectly to the Sr. Manager of Quality Control, and will be…
Added 5 mins ago
Program Specialist I
Allegis Global Solutions
Troy, MI
…from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce…
Added 6 mins ago
B
Project Manager, HPDU
BWXT
Jonesborough, TN
- $115,000 to $180,000 USD / year
The Mid-Career Project Manager owns and drives defined portions of the HPDU Project and is accountable for integrating scope, schedule, cost, risk, resources, and stakeholder commitments…
Added 7 mins ago
SO
Environmental Services Manager
State of OK JD McCarty Center
Norman, OK
- $52,000 USD / year
The J.D McCarty Center is looking for an Environmental Services Manager to join our team! The Environmental Services (EVS) Manager oversees Hospital EVS staff to ensure all hospital spaces…
Added 7 mins ago
Program Manager
U.S. Army Corps of Engineers
Tulsa, OK
Added 7 mins ago
Program Manager
U.S. Army Corps of Engineers
Tulsa, OK
Summary About the Position: This is a Program Manager, GS-0340-14 position for the U.S. Army Corps of Engineers (USACE) Southwestern Division, Tulsa District, Real Estate Division, Tulsa,…
Added 8 mins ago
Maintenance Millwright
Kennebec Lumber Co
Solon, ME
Working with the PM Parts Purchaser and Sawmill Manager to build a Preventive Maintenance program for each area that is easily maintained:
Added 9 mins ago
GR
CARE MANAGER
GUARDIAN RECOVERY NETWORK HOLDINGS LLC
Plano, TX
- $46,000 to $70,000 USD / year
The Care Manager is responsible to affect a safe, comfortable and supportive environment for the clients participating in the program. The Care Manager assists clients adjusting to the…
Added 10 mins ago
Airport Assistant General Manager II - Communications & Marketing
City Of Atlanta
College Park, GA
Reports directly to the Deputy General Manager. Works under general executive direction and exercises considerable independent judgment in directing Communications and Marketing functions,…
Added 12 mins ago
Principal Project Manager
KBI Biopharma, Inc.
NC
The Principal Project Manager, is responsible for coordination of New Product Introductions and Product Reintroductions at KBI Boulder. This role chooses to be accountable for ALL inputs…
Added 12 mins ago
Airport Assistant General Manager II - Communications & Marketing
City Of Atlanta
College Park, GA
Reports directly to the Deputy General Manager. Works under general executive direction and exercises considerable independent judgment in directing Communications and Marketing functions,…
Added 13 mins ago
Asset Management Manager
Amwins
4725 Piedmont Row Drive Suite 600 Charlotte, NC
Amwins is seeking an Asset Management Manager to lead the Asset Management team and oversee the full lifecycle of IT hardware across the organization, including laptops, peripherals,…
Added 13 mins ago
R
Onsite Managing Director (KFL11326)
RealManage
Kissimmee, FL
- $140,000 USD / year
Reporting to the Board of Directors, the Managing Director directly oversees the General Manager (LCAM), Manager Finance, Manager FitWell, Manager Events, Manager Facilities, and Manager…
Added 13 mins ago
Environmental Site Lead
BB&E
Houston, TX
…List Requirements (CDRLs) for the Environmental Compliance program at NASA Glenn Research Center. The on-site program manager must have at least 3 years’ Environmental Site Lead Experience,…
Added 16 mins ago
Government Strategic Account Manager
Nilfisk, Inc.
Plymouth, MN
Expand business with existing government and public sector customers by building a broad network of relationships with procurement professionals, facility managers, sustainability leaders,…
Added 16 mins ago
AC
Category Manager Information Technology
Aston Carter
Minneapolis, MN
- $72,900 to $109,400 USD / year
Are you an experienced procurement or sourcing professional looking to make an impact with a growing organization? We are seeking an IT Category Specialist II to support strategic sourcing…
Added 16 mins ago
AC
Social Media Manager
Aston Carter
Minneapolis, MN
- $28 to $60 USD / hour
…to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision…
Added 17 mins ago
Regional Sales Manager - ASI
J&J Family of Companies
Minneapolis, MN
Johnson & Johnson is recruiting for a Regional Sales Manager - ASI to join our MedTech Surgery business.
Added 17 mins ago
Manager, Corporate Development & Strategy
Niron Magnetics
Minneapolis, MN
Niron Magnetics is seeking a Manager of Corporate Development to serve as a hands-on execution partner to the senior leadership team as the company scales toward high-volume production.…
Added 25 mins ago
Wood Department Manager
Floor and Decor Outlets of America, Inc.
West San Antonio, TX
Programs that help you reach your financial goals: 401k with company match, Employee Stock Purchase Plan, and Referral Bonus Program
Added 28 mins ago
Senior Project Manager – Industrial MEP/CSA Focused
Turner & Townsend
Little Rock, AR
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 29 mins ago
Senior Rigging Engineer
Bechtel Corporation
Houston, TX
The Senior Rigging Engineer is based to Bechtel Equipment Operations, Inc. reports to Bechtel Rigging Engineering Manager and provides operational and technical support to Bechtel Energy…
Added 30 mins ago
Director, Talent Acquisition
FranklinCovey
Virtual, UT
Continuously gather candidate and hiring manager feedback to identify gaps and drive experience improvements.

Aston Carter

Admin Services Coordinator - Level 2

San Francisco, CA, United States

$10 USD / hour

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Job details

Pay: $10 USD / hour
Experience: Up to 2 years of job-related experience in administrative support, data entry, clerical, or customer service roles.
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title: Admin Services Coordinator - Level 2Job Description

The Admin Services Coordinator - Level 2 provides comprehensive administrative support to a department or leader, ensuring smooth daily operations and a professional front-office experience. In this role, you handle a mix of reception, clerical, and customer service tasks, including answering and routing calls, greeting visitors, coordinating meetings, and maintaining office spaces. You follow established procedures to complete clearly defined tasks under close supervision, contributing to the efficiency and organization of the team.

Responsibilities

Provide general administrative support to a department or manager, following defined procedures and standards.
Perform administrative tasks such as conducting research, updating databases, and preparing collateral materials for mass mailings.
Answer, screen, and route telephone calls to appropriate personnel or voicemail, and respond to routine inquiries with accurate information.
Greet visitors in a professional manner, issue visitor passes, validate parking, and maintain accurate guest logs.
Assist with scheduling meetings, reserving conference rooms, and preparing rooms with necessary materials and equipment.
Maintain the reception area, conference rooms, and kitchen areas to ensure they remain clean, organized, and presentable.
Interact with vendors for events and coordinate setup and logistics in conference rooms as needed.
Write routine reports and correspondence, and respond to common inquiries or complaints from clients, coworkers, and supervisors.
Use existing procedures to solve straightforward problems, escalating issues when they fall outside established guidelines.
Handle information and phone calls with discretion and maintain confidentiality at all times.
Deliver assigned work accurately and on time by following defined processes under close supervision and guidance.

Essential Skills

High School Diploma or GED.
Up to 2 years of job-related experience in administrative support, data entry, clerical, or customer service roles.
Ability to follow basic work routines, procedures, and standards consistently.
Clear verbal and written communication skills to exchange straightforward information and respond to routine inquiries.
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.
Inquisitive mindset with a willingness to learn and follow guidance.
Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
Ability to work effectively under close supervision and accept direction and feedback.

Additional Skills & Qualifications

24 years of combined experience in entry-level administrative, clerical, or customer service positions is beneficial.
Experience working in a front-desk, reception, or customer-facing office environment.
Comfort interacting with internal staff, external visitors, vendors, and clients in a professional manner.
Experience coordinating meetings, events, or conference room setups.
Familiarity with handling confidential information in a professional setting.
Ability to remain composed and courteous when addressing common inquiries or complaints.

Work Environment

This is an in-person role based in an office environment in San Francisco, with standard hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. You primarily work at a front desk or reception area, as well as in shared spaces such as conference rooms and kitchen areas. The position requires regular use of standard office equipment and Microsoft Office software, and involves frequent interaction with visitors, coworkers, and vendors. The work follows established procedures under close supervision, providing a structured environment with clearly defined tasks and expectations. Professional attire appropriate for a corporate office and front-desk reception setting is expected.

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Pay and Benefits

The pay range for this position is $10.00 - $10.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in San Francisco,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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