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Added 35 mins ago
UO
Divisional Affairs Manager
University of Colorado Denver
Boulder, CO
- $65,000 to $80,000 USD / year
The College of Arts and Sciences at CU Boulder invites applications for the Divisional Affairs Manager position! This role for the Division of Social Sciences reports to the Senior…
Added 13 hours ago
MV
Department Secretary - Full Time - Days
Mohawk Valley Health System
UTICA, NY
- $18 to $23 USD / hour
- Full-time
The Department Secretary’s responsibilities include the coordination of administrative duties and public relations duties with their given program/department.
Added 15 hours ago
CT
Business Admin Assistant Federal Work Study Student
Columbus Technical College
United States
- $15 USD / hour
Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!
Added 16 hours ago
Ohio ARNG Medical Case Coordinator
Arcetyp LLC
Columbus, OH
…consulting services to US Federal Government, US Military, and Commercial clients. Services include Management & IT Consulting, Program & Project Management, and Professional & Admin…
Added 16 hours ago
Ohio ARNG Medical Evaluation Board (MEB) Case Coordinator
Arcetyp LLC
Columbus, OH
…consulting services to US Federal Government, US Military, and Commercial clients. Services include Management & IT Consulting, Program & Project Management, and Professional & Admin…
Added 18 hours ago
YO
Gymnastics Coordinator - Mission Valley
YMCA of San Diego County
San Diego, CA
- $22.64 to $27.17 USD / hour
The Gymnastics Coordinator plays a vital role in supporting the overall success of the gymnastics department by managing key operational areas and delivering high-quality program. This…
Added 19 hours ago
DN
Hotel Housekeeping Coordinator, Southland Casino
Delaware North
West Memphis, AR
- $16 to $19 USD / hour
Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance…
Added 20 hours ago
UO
Program Coordinator - Master of Science in Anesthesiology
University of Colorado Denver
Aurora, CO
- $48,989 to $65,645 USD / year
Job Title: Master of Science in Anesthesiology Program Coordinator
Added 1 day ago
UO
Section Chief: Interventional Pain Management
University of Colorado Denver
Aurora, CO
- $39,364 USD / year
…Chief will serve as a resource for faculty, fellows, residents, and students. The Interventional Pain Management Chief has the overall responsibility to provide operational oversight of the…
Added 1 day ago
UO
Clinical Research Point Coordinator - Open Rank Intermediate to Senior
University of Colorado Denver
Aurora, CO
- $52,721 to $67,061 USD / year
Consult as needed with CReST leadership on the activities, status, metrics, and capabilities of the CReST coordinator program.
Added 1 day ago
Pharmacy Coordinator - Mansfield
OhioHealth Corporation
United States
Clinical and Operational Activities The individual will focus on the clinical workload and operational staffing for the day. Specific activities include: realignment of resources to meet…
Added 1 day ago
Study Abroad & Global Learning Academic Advisor
Washington State University
Pullman, WA
The Study Abroad Academic Advisor serves as Carson College of Business (CCB) primary coordinator and advisor for international educational experiences. The position provides holistic…
Added 1 day ago
MO
Admin Coordinator
Marmaxx Operating Corp
Paris, TX
- $14 to $14.5 USD / hour
…holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan…
Added 1 day ago
APS Field Administrative Assistant II
TX-HHSC-DSHS-DFPS
TYLER, TX
Responds to inquiries and provides guidance regarding routing policies and procedures. Participates in meetings with regional program leadership to evaluate routing issues and concerns and…
Added 1 day ago
Marketing Communication Specialists
University of Utah
Salt Lake City, UT
The Events and Communications Specialist will report to the Events and Communications Manager in the Research Program Development Team.
Added 1 day ago
LA
Sales and Campaign Coordinator
Lamar Advertising
Knoxville, TN
- $20 to $24 USD / hour
The purpose of the Sales & Campaign Coordinator is to perform all sales administrative functions occurring both before and after the contract phase of the sales cycle. This includes:…
Added 1 day ago
Market Admin Coordinator
Monogram Health
Remote, United States
The Market Administration Coordinator (MAC) at the highest level responsible for managing complex administrative needs for a given field team. The MAC ensures efficient operations by…
Added 1 day ago
L
Dispatcher/Admin Coordinator
lhh
Lake Villa, IL
- $19 to $23 USD / hour
LHH is seeking a Dispatcher/Admin Coordinator to support daily transportation, dispatch, and administrative operations. This individual will coordinate drivers and shipments, monitor…
Added 1 day ago
Finance & Administrative Coordinator
AAA Parking
Atlanta, GA
The Gen Admin & Accounts Payable support is responsible for assisting with managing the full-cycle accounts payable process for AAA Parking, ensuring timely and accurate processing of…
Added 1 day ago
SO
HVAC Service Technician I
State of Kansas
KS
- $23.54 to $25.3 USD / hour
Department of Administration, Office Facilities and Property Management
Added 1 day ago
Admin Specialist Senior Health (Volunteer Coordinator)
University of Michigan
Ann Arbor, MI
The Administrative Specialist Senior - Volunteer Coordinator provides advanced program management, operational oversight, and strategic support for the Office of Patient Experience (OPE)…
Added 1 day ago
Patient Flow Coordinator
Corewell Health Corporate
Royal Oak, MI
The Patient Flow Coordinator (PFC) is a highly experienced clinician responsible for proactively identifying and resolving barriers to inpatient progression and discharge. This role…
Added 1 day ago
Admin & Fiscal Support Specialsit (0097069T)
University of Hawaii
Honolulu, HI
Assist the program managers and director of the Pacific Asian Center for Entrepreneurship (PACE) in all aspects of the overall program, including the coordination and implementation of…
Added 1 day ago
Aquatics Office Registrar
Jewish Community Center of San Francisco
San Francisco, CA
Manage bookings, payment processing, administration, and supervision for the Private Swim Lesson program. Think proactively about the success of the program and make suggestions for…
Added 1 day ago
SO
Women, Infants, and Children (WIC) Admin Team Lead - 61007410
State of South Carolina
Cayce, SC
- $37,944 to $49,266 USD / year
Attend relevant program and agency training and meetings. Ensure necessary materials and resources are available for admin. Prepares and submits required reports and completes other duties…

Closed listing

Aston Carter

Admin Services Coordinator - Level 2

San Francisco, CA, United States

$10 USD / hour

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $10 USD / hour
Experience: Up to 2 years of job-related experience in administrative support, data entry, clerical, or customer service roles.
Posting language: English
Posted: Nov 2, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Title: Admin Services Coordinator - Level 2Job DescriptionThe Admin Services Coordinator - Level 2 provides comprehensive administrative support to a department or leader, ensuring smooth daily operations and a professional front-office experience. In this role, you handle a mix of reception, clerical, and customer service tasks, including answering and routing calls, greeting visitors, coordinating meetings, and maintaining office spaces. You follow established procedures to complete clearly defined tasks under close supervision, contributing to the efficiency and organization of the team.

Responsibilities

Provide general administrative support to a department or manager, following defined procedures and standards.
Perform administrative tasks such as conducting research, updating databases, and preparing collateral materials for mass mailings.
Answer, screen, and route telephone calls to appropriate personnel or voicemail, and respond to routine inquiries with accurate information.
Greet visitors in a professional manner, issue visitor passes, validate parking, and maintain accurate guest logs.
Assist with scheduling meetings, reserving conference rooms, and preparing rooms with necessary materials and equipment.
Maintain the reception area, conference rooms, and kitchen areas to ensure they remain clean, organized, and presentable.
Interact with vendors for events and coordinate setup and logistics in conference rooms as needed.
Write routine reports and correspondence, and respond to common inquiries or complaints from clients, coworkers, and supervisors.
Use existing procedures to solve straightforward problems, escalating issues when they fall outside established guidelines.
Handle information and phone calls with discretion and maintain confidentiality at all times.
Deliver assigned work accurately and on time by following defined processes under close supervision and guidance.

Essential Skills

High School Diploma or GED.
Up to 2 years of job-related experience in administrative support, data entry, clerical, or customer service roles.
Ability to follow basic work routines, procedures, and standards consistently.
Clear verbal and written communication skills to exchange straightforward information and respond to routine inquiries.
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.
Inquisitive mindset with a willingness to learn and follow guidance.
Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
Ability to work effectively under close supervision and accept direction and feedback.

Additional Skills & Qualifications

24 years of combined experience in entry-level administrative, clerical, or customer service positions is beneficial.
Experience working in a front-desk, reception, or customer-facing office environment.
Comfort interacting with internal staff, external visitors, vendors, and clients in a professional manner.
Experience coordinating meetings, events, or conference room setups.
Familiarity with handling confidential information in a professional setting.
Ability to remain composed and courteous when addressing common inquiries or complaints.

Work EnvironmentThis is an in-person role based in an office environment in San Francisco, with standard hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. You primarily work at a front desk or reception area, as well as in shared spaces such as conference rooms and kitchen areas. The position requires regular use of standard office equipment and Microsoft Office software, and involves frequent interaction with visitors, coworkers, and vendors. The work follows established procedures under close supervision, providing a structured environment with clearly defined tasks and expectations. Professional attire appropriate for a corporate office and front-desk reception setting is expected. Job Type & LocationThis is a Contract position based out of San Francisco, CA. Pay and BenefitsThe pay range for this position is $10.00 - $10.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of San Francisco, CA. Application DeadlineThis position is anticipated to close on Nov 6, 2026. Workplace TypeThis is a fully onsite position in San Francisco,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

About employer

More about this job

Skills

Administrative support
Customer service
Perform clerical duties
Research
Scheduling
Maintain the veterinary reception area
Logistics
Write routine reports
Confidentiality
Data entry
Communication skills
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Organizational skills
Attention to detail
Front Desk
Office equipment

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