Accounts Payable Clerk Job DescriptionThe Accounts Payable Clerk supports the day-to-day accounts payable function by accurately receiving, reviewing, posting, and processing vendor invoices. The role ensures invoices are properly matched to purchase orders and supporting documentation, verifies invoice accuracy, and records transactions correctly in a large-scale ERP system. This position also helps maintain accurate vendor records and supports a high-performing finance team within a respected, growth-oriented organization.Responsibilities
- Receive, review, and process vendor invoices in a timely and accurate manner.
- Match invoices to purchase orders and supporting documentation using a 3-way match process.
- Verify invoice accuracy, including pricing, quantities, and terms, before posting.
- Enter and post invoices into the accounting system and ensure transactions are coded correctly.
- Review vendor statements regularly to identify discrepancies, missing invoices, or past-due items.
- Research and resolve discrepancies between invoices, purchase orders, and vendor statements.
- Follow up on missing invoices or approvals to ensure payments are processed on time.
- Maintain accurate and up-to-date vendor records within the ERP system.
- Sort, scan, and route invoices and related documentation for electronic storage and workflow.
- Support mailroom and administrative tasks related to accounts payable, including sorting and distributing mail.
- Use Microsoft Excel spreadsheets to track, analyze, and reconcile accounts payable data.
- Collaborate with internal stakeholders to resolve invoice and payment issues efficiently.
- Adhere to established accounts payable policies, procedures, and internal controls.
Essential Skills
- 2+ years of invoicing experience.
- 2+ years of experience reviewing vendor statements.
- 2+ years of experience matching invoices to purchase orders using a 3-way match process.
- Hands-on experience in accounts payable operations.
- Ability to process invoices accurately and efficiently.
- Proficiency working within spreadsheets in Microsoft Excel.
- Proficiency using a large-scale ERP system such as SAP, Oracle, Workday, NetSuite, Infor, M365, or SAGE.
- Ability to review and reconcile vendor statements.
- Strong attention to detail and accuracy in data entry and documentation.
- Ability to perform sorting, scanning, and posting of invoices.
- Basic proficiency with Microsoft Office applications.
- Organizational skills to handle mailroom and administrative clerical tasks.
Additional Skills & Qualifications
- Experience with large-scale ERP platforms such as SAP, Oracle, Workday, NetSuite, Infor, M365, or SAGE.
- Experience with scanning and electronic document management for invoices.
- Familiarity with administrative and mail service processes supporting finance functions.
- Strong communication skills to work effectively with vendors and internal teams.
- Commitment to supporting a culture focused on innovation, sustainability, and continuous improvement.
- Interest in contributing to a company with a strong legacy, competitive benefits, and community impact.
Work EnvironmentThis role is fully on-site and follows a standard full-time schedule, typically around 8:00 a.m. to 5:00 p.m., with some flexibility for earlier start times as needed. Job Type & LocationThis is a Contract position based out of Carlisle, PA. Pay and BenefitsThe pay range for this position is $20.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Carlisle, PA. Application DeadlineThis position is anticipated to close on Nov 13, 2026. Workplace TypeThis is a fully onsite position in Carlisle,PA.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.