Accounting Clerk

Accounting ClerkJob DescriptionThis role supports the full accounts payable and accounts receivable cycle by accurately entering, verifying, and processing high volumes of financial transactions. The Accounting Specialist maintains detailed financial records, reconciles accounts, and assists with bank statement audits to ensure accurate and timely financial reporting. This position is ideal for early-career professionals with 01 year of experience who are comfortable with manual, paper-intensive processes and high-volume invoice processing and are looking for hands on accounting experience.Responsibilities

• Enter, verify, and process accounts payable and accounts receivable transactions, including invoices, warehouse receipts, direct deliveries, check requests, vendor statements, revenue records, and fixed-asset documentation.
• Audit monthly bank statements and reconcile discrepancies involving account balances, transaction amounts, journals, ledgers, and supporting documentation.
• Review purchase orders, requisitions, invoices, receiving confirmations, food warehouse receipts, payment approvals, and vendor statements for accuracy and completeness.
• Research and resolve discrepancies related to invoices, purchase orders, receipts, payments, deposits, and vendor accounts.
• Maintain files and reconciliations for revenue, receivable, payable, vendor, and procurement-related accounts.
• Manage the non-sufficient funds recovery process, including maintaining tracking spreadsheets, preparing correspondence, recording receipts, crediting appropriate accounts, depositing funds, aging receivables, and coordinating collection activity with the appropriate offices.
• Process direct-delivery invoices by sorting activity by vendor and school and reconciling invoices against vendor statements.
• Maintain procurement card transaction logs and monthly statements, ensuring purchases are appropriately documented and reconciled.
• Maintain petty-cash records for schools and the central office and perform periodic reconciliations to the general ledger.
• Process check requests, mileage reimbursements, and payment arrangements for employee attendance at conferences and seminars.
• Coordinate school banking assignments and manage the ordering and distribution of bank bags and deposit slips.
• Establish and maintain records for restitution funds and remittances and prepare the required processing documentation.
• Communicate with schools, departmental offices, administrative staff, fiscal personnel, and vendors to obtain approvals, answer questions, and resolve payment or account issues.
• Serve as a liaison with the Office of Purchasing regarding procurement matters, purchase-order documentation, and vendor requirements.
• Confirm vendor suspension and debarment status and maintain accurate files for internal and external vendors.
• Perform general administrative and clerical duties, including filing, typing, data processing, document preparation, and spreadsheet maintenance.
• Handle a high volume of paperwork by processing and scanning approximately 500 invoices per day and maintaining organized filing systems.
• Perform other related duties as assigned.

Essential Skills

• 01 year of experience in accounting, finance, or a related field, including exposure to accounts payable and accounts receivable processes.
• Strong accounting knowledge, including understanding of reconciliations, journals, ledgers, and general ledger concepts.
• Proficiency in data entry with a high level of accuracy and attention to detail, especially in high-volume environments.
• Ability to perform bank reconciliations and resolve discrepancies involving account balances and transactions.
• Strong Microsoft Excel skills, including the ability to manage and update spreadsheets for tracking and reconciliation.
• Ability to handle a large volume of invoices and documents, including scanning, filing, and organizing paperwork efficiently.
• Effective communication skills to work with schools, departments, administrative staff, fiscal personnel, and vendors to resolve issues.
• Organizational skills to maintain accurate records for revenue, receivables, payables, vendors, procurement accounts, petty cash, and restitution funds.
• Ability to follow established procedures and maintain compliance with procurement and vendor requirements.
• Comfort working with manual processes and repetitive tasks in a structured, process-driven environment.

Additional Skills & Qualifications

• Bachelors degree in accounting, finance, business, or a related field, or an associate degree with relevant experience.
• Experience maintaining procurement card logs and reconciling monthly statements.
• Experience managing petty cash and reconciling to the general ledger.
• Familiarity with non-sufficient funds recovery processes, including tracking, correspondence, and coordination of collections.
• Experience reviewing purchase orders, invoices, and vendor statements for accuracy and completeness.
• Experience with document preparation, typing, and general administrative support in an accounting or finance setting.
• Ability to work effectively with purchasing or procurement teams and understand purchase-order documentation and vendor requirements.
• Comfort working in a school or multi-location environment, coordinating with various offices and stakeholders.

Work EnvironmentThis role operates in a highly structured, detail-oriented accounting environment with a strong focus on manual processes and documentation. The position is 100% onsite, with the flexibility to work remotely one day every other week. Job Type & LocationThis is a Contract position based out of Middle River, MD. Pay and BenefitsThe pay range for this position is $27.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Middle River, MD. Application DeadlineThis position is anticipated to close on Nov 20, 2026. Workplace TypeThis is a fully onsite position in Middle River,MD.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.