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ASTHO

Coordinator, Executive Office

Arlington, VA, United States

Remote

Anticipated salary: $60,600

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Job details

Pay: Anticipated salary: $60,600
Workplace: Remote
Experience: Minimum 3 years of relevant and similar experience providing administrative/office and customer service support
Posting language: English
Posted: Nov 4, 2026

Original job description

Summary: Provides high-level administrative and logistical support to ASTHO's Executive Office, working under the Deputy Chief Executive Officer (DCEO), and directly with the CEO and senior leaders within the Executive Office. Coordinates activities that support implementation of ASTHO’s strategic plan and performance management system.

Location: Remote

Anticipated salary: $60,600

Principal Functions:

Maintains confidential and sensitive information
Provides comprehensive administrative support to the DCEO, including scheduling, calendar maintenance, meeting preparation, correspondence, and follow-up
Coordinates recurring Executive Office and organizational meetings; manage invitations, virtual meeting settings, agendas, materials, and participant communications
Takes clear and accurate meeting notes; distributes notes to designated participants and maintains final records in the appropriate project trackers or shared files
Manages the DCEO’s travel administration, including travel pre-approvals, itineraries, expense reports, and related documentation in ERP
Complete monthly credit card reconciliations and coordinates required approval and recordkeeping
Processes and tracks invoices, subaward documentation, and contractor expenses
Supports contract and agreement administration, including routing documents, maintaining files and trackers, coordinating signatures when authorized
Provides project coordination support by maintaining Monday.com project trackers, monitoring deadlines and deliverables, coordinating partner and project-management check-ins, and keeping project documentation current
Supports implementation and reporting for ASTHO's strategic plan, operations plan, and performance management system, including maintaining forms and trackers, conducting data quality checks, and following up with staff
Contributes to the preparation of summary and performance reports
Serves as a liaison between the Executive Office, project teams, partners, and staff by responding to questions, communicating deadlines and requirements, and supporting completion of cross-functional work
Maintains and updates intranet pages; manage site content, permissions, unpublished pages, and other intranet information as assigned
Coordinate Executive Office communications
Prepares, edits, formats, and distributes professional correspondence, presentations, spreadsheets, reports, briefing materials, meeting documents, and other Executive Office materials
Maintains accurate electronic files, contact and participant lists, project records, and administrative trackers in SharePoint, Teams, Monday.com, and other designated systems
Provides back-up administrative support to other coordinators and cross-cutting departments as needed and perform other duties consistent with the position's scope and responsibilities

Qualifications:

Bachelor's degree preferred
Minimum 3 years of relevant and similar experience providing administrative/office and customer service support
Experience working for a membership association or a grants funded organization
Excellent computer skills including Microsoft Office Suite
Excellent interpersonal skills
Experience working with spreadsheets and data tracking preferred
Ability to manage diverse priorities with positive outcomes
Willingness to work on projects across the department
Ability and willingness to travel

Benefits:

Vacation leave, Sick leave, Personal days
12 Holidays (with some floating options for personalization)
Medical, Dental, and Vision
Retirement Plans – 403B and Roth 403B, eligible employees can receive a company contribution up to 11.75%
Electronic communication stipend
Life and AD&D Insurance
Short and Long-term disability insurance
Additional Benefits include: Employee Assistance Program (EAP), Pet Insurance, Legal Resources, Health & Wellness reimbursement, Flexible Spending accounts, Tuition Reimbursement, and Professional Development Assistance

About Us: ASTHO is the national nonprofit organization representing the public health agencies of the United States, the U.S. territories and Freely Associated States, and the District of Columbia, as well as the more than 100,000 public health professionals these agencies employ. ASTHO members, the chief health officials of these jurisdictions, are dedicated to formulating and influencing sound public health policy and to ensuring excellence in public health practice. ASTHO is headquartered in Arlington, Virginia, and was incorporated on March 23, 1942, with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health.

This position is contingent upon the availability of grant, contract, or organizational funding. Funding levels and organizational needs may impact the duration or continuation of employment.

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