Jobs in the United States

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Added 1 min ago
TT
Engineering Manager
True Talent Solutions Partners
Remote, United States
- $165,000 to $205,000 USD / year
- Lead and mentor a team of 3 to 7 software engineers, supporting their growth and development.
Added 1 min ago
Data Center Compute, OpenHouse Savannah 2026
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…hardware systems, manufacturing, supply chain, data center development, or the physical engineering systems required to bring massive compute capacity…
Added 1 min ago
Family Support Spec
Family Development Services
Indianapolis, IN
Family Development Services is seeking a compassionate and motivated Family Support Specialist to support children and families enrolled in our Head Start and Early Head Start programs.…
Added 6 mins ago
Account Executive, Majors - NYC
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Added 10 mins ago
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Added 10 mins ago
Account Executive - Phoenix Point of Care Diagnostics - Outpatient
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Career development with an international company where you can grow the career you dream of.
Added 11 mins ago
A
Public Service - Higher Education Management Consulting Senior Manager – Transformation Lead
Accenture
Beaverton, OR
- $132,500 to $338,300 USD / year
…organizations across industries. Our strategy is to be the reinvention partner of choice for our clients and lead in the safe, widespread adoption of AI, and to be the most client-focused,…
Added 13 mins ago
D
Supervisor, Inventory
DSV
Fort Worth, TX
- $70,000 to $80,000 USD / year
Facilitate daily startup meetings to communicate priorities, encourage team participation, support employee development, and ensure alignment with operational objectives.
Added 14 mins ago
EC
Overnight Engineer
E11EVEN Club Hotel & Residences
Miami, FL
- $16 USD / hour
Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning…
Added 14 mins ago
Engineer Supervisor
E11EVEN Club Hotel & Residences
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Night Audit Supervisor
E11EVEN Club Hotel & Residences
Miami, FL
Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning…
Added 14 mins ago
Event Coordinator
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Miami, FL
Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning…
Added 18 mins ago
PF
Box Room Supervisor
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Georgetown, DE
- $102,000 USD / year
Added 23 mins ago
HR Generalist
ARCH
Whitehall, PA
Partner with leadership to ensure timely and effective staffing aligned to business needs
Added 23 mins ago
School Psychologist - New Britain, CT
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New Britain, CT
Develop effective interventions, crisis response plans, and behavior management strategies
Added 24 mins ago
Staff Data Engineer
DAT
Denver, CO
Operational Excellence: Set and enforce best practices for the full software development and technology management life cycle, including coding standards, code reviews, source control…
Added 25 mins ago
Operations Manager
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Added 25 mins ago
Producer: Employee Benefits
Gallagher
Glendale, CA
Introduction At Gallagher Benefit Services, you’re a trusted partner to organizations navigating some of their most important people decisions. We help clients build better workplaces,…
Added 27 mins ago
TC
Operations Manager In Training
Tidewater Consulting
Sandy Springs, GA
- $62,000 to $72,000 USD / year
…telecommunications industry? Tidewater is a leading business development firm in Atlanta, looking for passionate individuals to train into a management role within the next few…
Added 27 mins ago
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Entry Level Operations Manager
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McDonough, GA
- $61,000 to $72,000 USD / year
…opportunity in the Marketing world? Tidewater is a leading business development firm in Atlanta, looking for passionate individuals to train into a management role within the next few…
Added 28 mins ago
AS
Executive Assistant
Associated Students, Inc.
San Luis Obispo, CA
- $88,264.46 to $141,223.14 USD / year
…support to the ASI Executive Director. Serving as a trusted partner to the Executive Director, the position manages executive operations, coordinates Executive Director strategic…
Added 35 mins ago
Oncology Clinical Educator, Solid Tumors, North Florida
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Horsham, PA · Jacksonville, FL · Ocala, FL · Tallahassee, FL · Tampa, FL · Gainesville, FL
…both clinical and behavioral aspects of treatment and disease management. This position will work with the Solid Tumor OCE teams. This position will flex to meet the needs of the OCE team…
Added 40 mins ago
DT
Retail Assistant Store Manager
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Columbus, OH
- $25.4 to $30.45 USD / hour
Lead KPI initiatives through Associate training and development.
Added 46 mins ago
Barback
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Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning…
Added 46 mins ago
Safety Ambassador / Security Officer
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Miami, FL
Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning…

Associated Students, Inc.

Executive Assistant

San Luis Obispo, CA, United States

$88,264.46 to $141,223.14 USD / year

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Job details

Pay: $88,264.46 to $141,223.14 USD / year
Experience: Graduation from a four-year college or university (8 years of applicable experience may be substituted for the educational requirement).
Posting language: English
Posted: Oct 12, 2026

Original job description

Definition & Purpose The Executive Assistant provides comprehensive executive and strategic administrative support to the ASI Executive Director. Serving as a trusted partner to the Executive Director, the position manages executive operations, coordinates Executive Director strategic initiatives, develops executive communications and presentations, and facilitates organization-wide projects that advance ASI’s mission and priorities. The position exercises a high degree of independent judgment, discretion, political acumen, and professionalism while managing highly confidential information and representing the Executive Director with internal and external stakeholders. Success in this role requires exceptional organizational skills, executive-level writing and communication abilities, and the capacity to anticipate needs in a fast-paced, dynamic environment. This position is based at the Cal Poly in San Luis Obispo, CA.

Educational & Qualifying Experience, Skills, Licenses, Credentials Educational/License/Credential Requirements

Graduation from a four-year college or university (8 years of applicable experience may be substituted for the educational requirement).

Experience Requirements

Minimum three (3) years of experience, five (5) years preferred, that demonstrates the ability to perform the essential functions of the job.
Experience working in a college or university setting preferred.

Knowledge/Skill Requirements

Comprehensive project management capabilities across complex, multi‑stakeholder initiatives.
Ability to exercise exceptional judgment and manage highly sensitive matters with diplomacy and discretion.
Ability to anticipate needs, proactively identify issues, and recommend solutions before challenges arise.
Ability to represent the Executive Director professionally and effectively with students, staff, university leadership, elected officials, governing boards, and community partners.
Ability to analyze information, identify trends, and provide recommendations that support executive decision-making.
Organization, time management, and the ability to plan ahead while adapting to shifting priorities.
Exceptional written communication skills with demonstrated ability to synthesize complex information into clear, concise executive correspondence, reports, presentations, and briefing materials.
Strong relationship-building skills with the ability to collaborate across departments and partner institutions.
High attention to detail with strong follow-through, persistence, and patience in evolving environments.
Proficiency with Microsoft Office applications, SharePoint, and project management tools.
Understanding of budgeting and purchasing processes.

Essential Duties & Responsibilities Supervisory Responsibility

None

Executive Support

Strategically manage the Executive Director’s calendar by aligning commitments with organizational priorities, anticipating scheduling needs and conflicts, and coordinating in-person and remote meeting preparation.
Coordinate travel plans for Executive Director.
Act as a liaison for the Executive Director with external entities.
Lead the planning, preparation, and follow-through for ASI Management meetings, Executive Director forums, leadership retreats, and other executive-level meetings. Develop agendas in partnership with the Executive Director; coordinate materials, logistics, and participant communications; document decisions and action items; and monitor completion of agreed-upon next steps.
Support the Executive Director with agenda preparation, meeting minutes, and post-meeting follow-up for other meetings as requested.
Provide confidential administrative and coordination support to the Executive Director in sensitive matters, including legal, contracts, and performance management.
Support Executive Director in expense management functions including but not limited to, travel and recurring procurement card (P-Card) reconciliations.
Maintain accurate records of Executive Director correspondence, resources, reports, and actions.
Perform research and compile summary reports and recommendations for use by the Executive Director.
Manage biweekly timekeeping records for Executive Director direct reports.
Serve as a trusted advisor to the Executive Director by assessing incoming issues, gathering relevant information and perspectives, identifying implications and options, and developing recommended action plans for Executive Director consideration.
Develop executive communications, including correspondence, executive summaries, briefing materials, speeches, talking points, reports, and other written materials that accurately reflect the Executive Director’s voice, priorities, and strategic direction.
Design and develop professional presentations for the Executive Director, including Board meetings, leadership retreats, campus meetings, and public speaking engagements.
Create confidential payment requests for all legal charges.
Collect, review, and consolidate data from staff reports to create routine reports to the Vice President for Strategic Enrollment Management and Student Affairs.
Attend and represent the Executive Director and/or ASI in meetings as designated by the Executive Director and within delegated authority.

Project Management

Provide ongoing development and maintenance of ASI archives.
Coordinate and advance initiatives led by the Executive Director by facilitating cross-functional collaboration, clarifying objectives and responsibilities, and supporting implementation.
Manage the Executive Director’s action and milestone tracking system for initiatives and priorities led by the Executive Director. Establish implementation plans; maintain clear ownership, timelines, dependencies, and status updates; facilitate regular progress reviews; proactively identify barriers; and provide the Executive Director updates on progress, risks, resource needs, and recommended next steps.
Prepare the Executive Director for meetings, communications, and engagements by developing timely briefing materials that summarize context, stakeholder perspectives, key issues, recommended approach, decision points, and required follow-up.
Coordinate approved amendments to ASI Policy and Procedure statements and maintain the ASI Policy Manual.
Oversee maintenance of various ongoing organization-wide policies, procedures, and initiatives.

Other Duties & Responsibilities

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
Other duties as assigned.

Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. ASI will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current ASI employee who was conditionally offered the position.

Salary Schedule

Starting Annual Salary: $88,264.46
Annual Salary Range: $88,264.46 - $141,223.14
Premium Overtime: No
Shift Differential: No
Exemption Status: Exempt

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability Insurance
Public Employees’ Retirement System (CalPERS)
Social Security (FICA)
Paid State Holidays
Vacation Time
Sick Leave
Personal Holiday
Birthday Holiday
Workers’ Compensation Insurance
Unemployment Insurance

Location: Cal Poly, San Luis Obispo, CA. Date of Last Equity Review: 11/2024 Date revised: 9/21/2026

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More about this job

Skills

Administrative support
Organizational skills
Communication skills
Project management
Leadership
Decision making
Time management
Presentation skills
Relationship building
Attention to detail
Microsoft Office
Microsoft SharePoint
Budget management
Procurement
Scheduling
Logistics
Performance management
Account reconciliation
Research
Public speaking
Write routine reports
Collaboration
Reporting

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