Jobs in the United States

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Added 44 mins ago
AS
Executive Assistant
Associated Students, Inc.
San Luis Obispo, CA
- $88,264.46 to $141,223.14 USD / year
Provide confidential administrative and coordination support to the Executive Director in sensitive matters, including legal, contracts, and performance management.
Added 1 hour ago
Assistant Director of Nursing ADON
Fiberhire
Fall River, MA
We are seeking an experienced and motivated Assistant Director of Nursing (ADON) to join our leadership team in Fall River, MA. This is an excellent opportunity for an experienced RN leader…
Added 1 hour ago
ADON Assistant Director of Nursing
The Grove at Carvalho
Fall River, MA
The Grove at Carvalho is seeking an experienced and motivated Assistant Director of Nursing (ADON) to support the Director of Nursing in leading our nursing department. This is an excellent…
Added 1 hour ago
NL
Assistant Nurse Manager - Operating Room, Evenings
NYU Langone Medical Center
Mineola, NY
- $151,049.99 to $158,601.45 USD / year
Evaluates the performance, and assesses practice, of designated personnel in a fair and transparent manner. (AONL-Communication & Relationship Management)
Added 1 hour ago
Executive Director, Education Administration - Graduate School
Weill Cornell Medical College
New York, NY
Reporting to the Dean of the Graduate School, the Executive Director provides strategic leadership for the administrative activities and operations of the Office of the Weill Cornell…
Added 1 hour ago
Space Management Coordinator
NYU Langone Medical Center
New York, NY
Reporting to the Assistant Director of Space Planning and Management, the Space Management Coordinator is responsible for the production of planning and predesign studies that meet a broad…
Added 1 hour ago
NL
Research Coordinator
NYU Langone Medical Center
New York, NY
- $66,299.99 to $66,300 USD / year
Interfaces directly with patients/subjects, Principal Investigators, and Assistant Director of Research in support of the clinical trials. Establishes liaisons with relevant parties at the…
Added 1 hour ago
BH
NYS Certified Field Assistant Director NYC
Bright Horizons Children's Centers
NEW YORK, NY
- $85,000 to $92,000 USD / year
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Track - Assistant Coach, High School
Fall Mountain Regional School District
Charlestown, NH
The stipend for Assistant Coach, Track, High School is $2835 for 26-27
Added 2 hours ago
UO
Senior Data Visualization Specialist
University of Colorado Denver
Boulder, CO
- $90,400 to $99,460 USD / year
In partnership with the Assistant Director, establish, maintain, and promote enterprise standards and shared expectations for data visualization and business intelligence products,…
Added 2 hours ago
Program Support Assistant
Veterans Affairs, Veterans Health Administration
Minneapolis, MN
Added 2 hours ago
CH
Assistant Director of Operations
Clyde Hill - State Farm Agent
Atlanta, GA
- $19 to $25 USD / hour
The Assistant Director of Operations supports the daily management of office activities and assists with implementing business processes that align with office goals. This position plays an…
Added 3 hours ago
Outreach Representative
Boca Recovery Center
Bloomington, IN
Ensure compliance with intake protocols by working closely with the Director and Assistant Director of Admissions.
Added 3 hours ago
Outreach Representative
Boca Recovery Center
Huntington, IN
Ensure compliance with intake protocols by working closely with the Director and Assistant Director of Admissions.
Added 3 hours ago
Outreach Representative
Boca Recovery Center
Springfield, MA
Ensure compliance with intake protocols by working closely with the Director and Assistant Director of Admissions.
Added 3 hours ago
Outreach Representative
Boca Recovery Center
Hartford, CT
Ensure compliance with intake protocols by working closely with the Director and Assistant Director of Admissions.
Added 3 hours ago
Outreach Representative
Boca Recovery Center
Chicopee, MA
Ensure compliance with intake protocols by working closely with the Director and Assistant Director of Admissions.
Added 3 hours ago
UO
Associate Director, Special Programs
University of Colorado Denver
Boulder, CO
- $80,000 to $90,000 USD / year
The Associate Director supervises two Assistant Directors who manage the day-to-day operations of the special programs. Existing Leeds special programs have clear identities:
Added 3 hours ago
UO
Director of Protective Services
University of Colorado Denver
Boulder, CO
- $115,000 to $125,000 USD / year
The Director of Protective Services reports to the Assistant Vice Chancellor (AVC) for Security Services, and operates as a trusted advisor to DPS leadership and campus partners. The…
Added 4 hours ago
UO
Crisis Counseling Manager
University of Colorado Denver
Denver, CO
- $84,206 to $93,070 USD / year
…Student and Community Counseling Center and reports to the Assistant Director at the Counseling Center. This position provides leadership for the Counseling Center's crisis services program…
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UO
Assistant Director of Clinical Simulation
University of Colorado Denver
Aurora, CO
- $105,000 to $125,000 USD / year
The College of Nursing is seeking an energetic faculty leader to serve as the Assistant Director of Clinical Simulation, a faculty administrative appointment. The ideal candidate would be…
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UO
Assistant Athletic Trainer
University of Colorado Denver
Boulder, CO
- $64,000 to $67,000 USD / year
CUBoulder Athletics encourages applications for an Assistant Athletic Trainer! The Trainer works within the Athletic Department's comprehensive Sports Medicine Program while ensuring the…
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DH
Emergency Medicine Associate Residency Program Director
Denver Health
Denver, CO
- $286,200 to $346,400 USD / year
Added 4 hours ago
DH
Emergency Medicine Associate Residency Program Director
Denver Health
Denver, CO
- $286,200 to $346,400 USD / year
Added 5 hours ago
UO
Senior Assistant Director of Slate
University of Colorado Denver
Boulder, CO
- $82,000 to $83,000 USD / year
The Senior Assistant Director provides functional leadership across core admissions systems and processes, including event and portal management, query and workflow development, web…

Associated Students, Inc.

Executive Assistant

San Luis Obispo, CA, United States

$88,264.46 to $141,223.14 USD / year

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Job details

Pay: $88,264.46 to $141,223.14 USD / year
Experience: Graduation from a four-year college or university (8 years of applicable experience may be substituted for the educational requirement).
Posting language: English
Posted: Oct 12, 2026

Original job description

Definition & Purpose The Executive Assistant provides comprehensive executive and strategic administrative support to the ASI Executive Director. Serving as a trusted partner to the Executive Director, the position manages executive operations, coordinates Executive Director strategic initiatives, develops executive communications and presentations, and facilitates organization-wide projects that advance ASI’s mission and priorities. The position exercises a high degree of independent judgment, discretion, political acumen, and professionalism while managing highly confidential information and representing the Executive Director with internal and external stakeholders. Success in this role requires exceptional organizational skills, executive-level writing and communication abilities, and the capacity to anticipate needs in a fast-paced, dynamic environment. This position is based at the Cal Poly in San Luis Obispo, CA.

Educational & Qualifying Experience, Skills, Licenses, Credentials Educational/License/Credential Requirements

Graduation from a four-year college or university (8 years of applicable experience may be substituted for the educational requirement).

Experience Requirements

Minimum three (3) years of experience, five (5) years preferred, that demonstrates the ability to perform the essential functions of the job.
Experience working in a college or university setting preferred.

Knowledge/Skill Requirements

Comprehensive project management capabilities across complex, multi‑stakeholder initiatives.
Ability to exercise exceptional judgment and manage highly sensitive matters with diplomacy and discretion.
Ability to anticipate needs, proactively identify issues, and recommend solutions before challenges arise.
Ability to represent the Executive Director professionally and effectively with students, staff, university leadership, elected officials, governing boards, and community partners.
Ability to analyze information, identify trends, and provide recommendations that support executive decision-making.
Organization, time management, and the ability to plan ahead while adapting to shifting priorities.
Exceptional written communication skills with demonstrated ability to synthesize complex information into clear, concise executive correspondence, reports, presentations, and briefing materials.
Strong relationship-building skills with the ability to collaborate across departments and partner institutions.
High attention to detail with strong follow-through, persistence, and patience in evolving environments.
Proficiency with Microsoft Office applications, SharePoint, and project management tools.
Understanding of budgeting and purchasing processes.

Essential Duties & Responsibilities Supervisory Responsibility

None

Executive Support

Strategically manage the Executive Director’s calendar by aligning commitments with organizational priorities, anticipating scheduling needs and conflicts, and coordinating in-person and remote meeting preparation.
Coordinate travel plans for Executive Director.
Act as a liaison for the Executive Director with external entities.
Lead the planning, preparation, and follow-through for ASI Management meetings, Executive Director forums, leadership retreats, and other executive-level meetings. Develop agendas in partnership with the Executive Director; coordinate materials, logistics, and participant communications; document decisions and action items; and monitor completion of agreed-upon next steps.
Support the Executive Director with agenda preparation, meeting minutes, and post-meeting follow-up for other meetings as requested.
Provide confidential administrative and coordination support to the Executive Director in sensitive matters, including legal, contracts, and performance management.
Support Executive Director in expense management functions including but not limited to, travel and recurring procurement card (P-Card) reconciliations.
Maintain accurate records of Executive Director correspondence, resources, reports, and actions.
Perform research and compile summary reports and recommendations for use by the Executive Director.
Manage biweekly timekeeping records for Executive Director direct reports.
Serve as a trusted advisor to the Executive Director by assessing incoming issues, gathering relevant information and perspectives, identifying implications and options, and developing recommended action plans for Executive Director consideration.
Develop executive communications, including correspondence, executive summaries, briefing materials, speeches, talking points, reports, and other written materials that accurately reflect the Executive Director’s voice, priorities, and strategic direction.
Design and develop professional presentations for the Executive Director, including Board meetings, leadership retreats, campus meetings, and public speaking engagements.
Create confidential payment requests for all legal charges.
Collect, review, and consolidate data from staff reports to create routine reports to the Vice President for Strategic Enrollment Management and Student Affairs.
Attend and represent the Executive Director and/or ASI in meetings as designated by the Executive Director and within delegated authority.

Project Management

Provide ongoing development and maintenance of ASI archives.
Coordinate and advance initiatives led by the Executive Director by facilitating cross-functional collaboration, clarifying objectives and responsibilities, and supporting implementation.
Manage the Executive Director’s action and milestone tracking system for initiatives and priorities led by the Executive Director. Establish implementation plans; maintain clear ownership, timelines, dependencies, and status updates; facilitate regular progress reviews; proactively identify barriers; and provide the Executive Director updates on progress, risks, resource needs, and recommended next steps.
Prepare the Executive Director for meetings, communications, and engagements by developing timely briefing materials that summarize context, stakeholder perspectives, key issues, recommended approach, decision points, and required follow-up.
Coordinate approved amendments to ASI Policy and Procedure statements and maintain the ASI Policy Manual.
Oversee maintenance of various ongoing organization-wide policies, procedures, and initiatives.

Other Duties & Responsibilities

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
Other duties as assigned.

Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. ASI will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current ASI employee who was conditionally offered the position.

Salary Schedule

Starting Annual Salary: $88,264.46
Annual Salary Range: $88,264.46 - $141,223.14
Premium Overtime: No
Shift Differential: No
Exemption Status: Exempt

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability Insurance
Public Employees’ Retirement System (CalPERS)
Social Security (FICA)
Paid State Holidays
Vacation Time
Sick Leave
Personal Holiday
Birthday Holiday
Workers’ Compensation Insurance
Unemployment Insurance

Location: Cal Poly, San Luis Obispo, CA. Date of Last Equity Review: 11/2024 Date revised: 9/21/2026

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More about this job

Skills

Administrative support
Organizational skills
Communication skills
Project management
Leadership
Decision making
Time management
Presentation skills
Relationship building
Attention to detail
Microsoft Office
Microsoft SharePoint
Budget management
Procurement
Scheduling
Logistics
Performance management
Account reconciliation
Research
Public speaking
Write routine reports
Collaboration
Reporting

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