Archivist

Overview

ASHP is an award-winning Association with a great mission. ASHP is the largest association of pharmacy professionals in the United States, representing over 65,000 pharmacists ASHP has recently won awards for being a Top Workplace for our work culture which fosters learning, collaboration, and for being inclusive. To learn more about ASHP, visit About ASHP - ASHP.

The ASHP Archivist will build, organize, digitize, and safeguard historical collections related to ASHP's history and the practice of pharmacy in hospitals and health systems. The incumbent will also support the establishment of a culture of historic preservation across the organization and the integration of historic preservation into programmatic and operational activities. Working a flexible part-time schedule (typically 20 hours per week), the archivist ensures physical and digital materials remain accessible for research, compliance, and educational exhibits while adhering to strict information governance and healthcare privacy standards. Visit Office of Professional Development and Publishing to meet the Senior Vice President of the OPDP and to learn more our team!

This is a hybrid position that requires candidates to live in the Washington, DC area and be present in the downtown Bethesda, Maryland office as needed. At ASHP, we consider skills, experience, and organizational needs in our compensation approach. The salary range for this position is $35.00/hour to $50.00/hour. This salary range represents a reasonable estimate of the annual salary based on ASHP’s commitment to provide equitable and market-competitive pay. The actual salary offered will take into consideration many factors including but not limited to job-related knowledge, educational background and licenses/certifications, skills and experience, internal pay equity, and other business and organizational needs. Note: this position is not eligible for Visa sponsorship.

What You'll Be Doing

• Collection Management: Appraise, arrange, and describe historical ASHP and hospital/health-system pharmacy records, photographs, artifacts, paper and digital files, and other materials.
• Cataloging & Finding Aids: Create and update accurate discovery aids, metadata, and database records using standard archival descriptive frameworks (e.g., “Describing Archives: A Content Standard” (DACS) by the Society of American Archivists).
• Preservation & Conservation: Monitor environmental conditions (e.g., temperature, humidity), rehouse fragile items in acid-free materials, and manage basic conservation or stabilization of historical ledgers and packaging.
• Digitization: Scan, index, and organize digital surrogates of historical books, documents, multimedia (e.g., tapes, discs), and other organizational records for online databases and research access (including through the ASHP website).
• Compliance & Access: Handle reference inquiries from researchers, ASHP members and other practitioners, or internal staff while ensuring adherence to compliance guidelines (such as organizational data privacy policies).
• Supports the development of an oral history program that documents the contributions of individuals who significantly fostered the advancement of hospital and health-system pharmacy, including the organizational development of ASHP.
• Supports the collection of essential information for developing obituaries for prominent ASHP members, staff, and others.
• Exhibits & Outreach: Assists in developing physical or digital displays, historical timelines, or educational content highlighting the evolution of pharmacy.
• Actively collaborates with the Achieves Committee (appointed by the ASHP CEO) in establishing policies, procedures, and priorities for the ASHP Historical Archive.
• Active Field Collaboration: Collects important historical documents from practitioners and educators who had significant roles in advancing hospital and health-system pharmacy in the United States, and which help chronicle the field’s evolution
• Liaison Activities: Maintains a professional relationship with archivists for other important pharmacy historical collections (e.g., American Institute of the History of Pharmacy; American Pharmacists Association).

What You Bring to ASHP

• Bachelor’s degree required; preferred in a field of Library Science, Archival Studies, History, or a related field required; a master’s degree (MLIS or MA in History/Archives) is preferred
• 1–2 years of experience working in archives, special collections, or records management (specialized medical or corporate history experience is a plus).
• Familiarity with archival preservation standards, metadata schemas, oral histories, and historical research methods.
• High attention to detail, strong independent time-management skills, and clear written/verbal communication.
• Ability to lift archival boxes (up to 40 lbs.) and bend, reach, or stand while processing stack collections.
• Proficiency with archival management software, database administration, Microsoft Office, and digital scanning equipment.

About Us

ASHP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at hrd@ashp.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. In addition, ASHP is an E Verify employer.

For more information click on the following links:

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