Job Profile:
Research Administration Specialist 4
Job Family:
Research Administration
Time Type:
Full time Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Responsible for collaborating with faculty and researchers in managing complex aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.
Job Description:
ASU’s multi-disciplinary Power Systems Engineering Research Center (PSERC), an NSF Industry/University Cooperative Research Center in the Ira A. Fulton Schools of Engineering / School of Electrical, Computer and Energy Engineering, is seeking to fill the Program Manager position with an energetic, multi-talented, hands-on administrator who can support the PSERC Director in managing a successful, dynamic industry-university collaborative center with responsibilities from performing and overseeing day-to-day operations to marketing PSERC to industry. The Program Manager reports to the PSERC Director and supports the collaborative activities of PSERC.
The Program Manager will coordinate the administrative activities of PSERC, support the Director in supervision of administrative staff, and serve as a liaison between the Director, and the PSERC site directors, member companies, funding agencies, and the various industry, university, and professional communities in which PSERC has a presence. The Program Manager’s key responsibility is supervising the PSERC staff, which consists of a collection of student workers, administrative associates, and/or a business operations specialist. The Program Manager will set up a timeline of key PSERC tasks and oversee the assignments across the team to ensure seamless and efficient operations. The Program Manager is also responsible for research administration activities including administering the research solicitation, proposal review, and selection process, overseeing project reporting, and federal agency post-award administration in cooperation with ASU research management personnel. The Program Manager will lead the planning for and implementation of PSERC industry-university meetings, retreats, webinars and tutorials, student job fairs, and workshops. Finally, the Program Manager supports the Director on strategic initiatives; tasks may include, but are not limited to, proposal preparation, project management, development of outreach material, industry and government engagement, and overall dissemination of PSERC activities and benefits.
Position Salary Range:
- $70,000 - $90,000 annually; depending on experience
Essential Duties:
- Staff Management: Oversee the PSERC staff and report to the Director. Work with the Director to assign and track staff responsibilities. Supervision and development of center administrative personnel in compliance with university personnel regulations, coordinating with PSERC staff in communicating with ASU management system
- Overall PSERC Task Management: Organize, schedule, coordinate core PSERC tasks across the team and oversee execution to ensure a collaborative, constructive, efficient team environment.
- Member Relations: Communicating to build PSERC’s image among PSERC members, anticipating needs, responding to requests, justifying continued membership, conducting site visits, engaging members in PSERC projects, encouraging attendance at PSERC events.
- Membership Marketing: Preparing documents, outreach material, employing website and other forms of communication, contacting potential members identified by PSERC industry and university members, communicating PSERC’s value
- Operations: Daily office operations, computing and information systems, word processing, excel spreadsheets, PowerPoint, and LaTex (preferred, not required).
- Communications: Ability to communicate to industry in oral and written forms, document design and production, editing and formatting, presentation software.
- Event Management: contracting in compliance with ASU requirements, planning, budgeting, communications/marketing, contacting speakers, overseeing registration system, coordinating with local hosts, handout preparation and copying, on-site event management, expense payments, developing planning guide
- Management of PSERC Industry-Supported Research Projects: Solicitation preparation and distribution, proposal collection, conducting review process, summarizing reviews, facilitating director and executive committee recommendation decision-making, communicating with industry
- Information Systems Management: Developing and overseeing of management information system and report generation process (principally reports to industry members, sponsoring agencies, and the public at-large), and responding to requests with accurate and timely information in format required.
- Website: Maintaining the PSERC website, enhancing the website in collaboration with PSERC’s webmaster.
- Webinars: Understanding the web platform operation, preparing presenters, assuring technical support, serving as facilitator when needed.
- Governance: Serve as an information resource on PSERC’s industry agreements, university memorandum of understanding, bylaws, and operations manual.
- Liaison with all of PSERC’s constituencies (industry, government, faculty, and students): Guardianship of university, PSERC governance, and agency system requirements (federal regulations, proposal processing, etc.)
Desired Qualifications:
- Ten (10) years of related administrative experience.
- Three (3) years of supervisory experience.
- Master's degree in related field.
- Demonstrated experience in: Higher Education administration, Marketing to industry and Crisis management.
- Evidence of strategic, analytical, conceptual, and communications skills
- Prior experience as a Business Operations Specialist.
- Experience with Budgeting, projecting expenditures, accounting, and reporting.
Working Environment:
- This position is primarily performed in a professional office environment. Employees regularly use computers, financial software, and standard office equipment to analyze data, prepare reports, and communicate with internal and external stakeholders. The role requires prolonged periods of sitting and working at a computer, with occasional standing, walking, and participation in meetings. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. The work environment is collaborative, fast-paced, and deadline-driven. The Financial Analyst is expected to manage multiple priorities while maintaining a high level of accuracy, professionalism, and confidentiality. Regular interaction with cross-functional teams, including Finance, Accounting, Operations, and leadership, is an essential part of the role.
Department Statement: At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation - all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.
The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.
We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.
The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we:
- Cultivate excellence.
- Deliver innovation that matters.
- Encourage bold thinking.
- Foster a community of learning and collaboration.
- Build a foundation for all to be successful.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
To be considered, your application must include all of the following attachments:
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
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Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.