Jobs in the United States

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Added 6 mins ago
SS
Warehouse Technician
Setpoint Systems Corporation
Littleton, CO
- $19 to $25 USD / hour
Warehouse & Logistics Technician – Drive Our Physical & Digital Flow
Added 6 mins ago
SS
Warehouse Technician
Setpoint Systems Corporation
Littleton, CO
- $19 to $25 USD / hour
Warehouse & Logistics Technician – Drive Our Physical & Digital Flow
Added 49 mins ago
General Manager
American Bath Group
Warminster, PA
…business. This includes full operational oversight of warehousing, logistics, purchasing, inventory control, customer service, and vendor relations. Ensure that the company's supply…
Added 49 mins ago
Human Resources Business Partner
IPS Integrated Project Services
Blue Bell, PA
Must have reliable transportation 2
Added 50 mins ago
Supply Chain Manager 2
Penske
Reading, PA
Must have a strong understanding of operations and supporting technology, especially web based applications · Must have a successful track record of building relationships with stakeholders or customers that have resulted in high customer satisfaction
Added 50 mins ago
Project Manager - Optical Communications Systems Manufacturing
Nokia of America Corporation
Allentown, PA
Added 50 mins ago
Area Manager, GCL Logistics
Google
Fort Wayne, IN
Bachelor's degree in Business, Logistics, Operations, Engineering, or a related field, or equivalent practical experience.
Added 50 mins ago
Technical Program Manager III, Media Security, Google Data Centers
Google
Sunnyvale, CA · Austin, TX · Reston, VA · Pryor, OK
Experience with hardware decommissioning, reverse logistics, NPI launch, hardware manufacturing, supply chain operations, material management, or technical operations.
Added 50 mins ago
AG
Operations Staff- Petersen Event Center
ASM Global
Pittsburgh, PA
- $32.25 USD / hour
This position works under the direction of the Lead Utility, supporting daily operations and assisting with shift leadership responsibilities when appropriate. This is a hands-on…
Added 57 mins ago
Wholesale Manager (E-Commerce & Global Retail)
Jobgether
Remote, United States
In this senior operational leadership role, you will oversee wholesale operations and order management for a growing global consumer business. You will manage and develop distributed teams…
Added 1 hour ago
Executive Associate, Patient Safety
Celgene - Summit (Corp)
Giralda, NJ · Princeton, NJ
…rooms, content, materials, technology, catering, and other…
Added 1 hour ago
Traveling Superintendent - Data Center
GPAC
Tampa, FL
Lead field operations on ground-up data centers, data halls and fit-outs
Added 1 hour ago
Operations Manager - Waste Collections
WM
Sun Valley, CA
The Operations Manager is responsible for the onboarding, development, coaching, mentoring, and performance management of drivers and helpers assigned to their location. This role requires…
Added 1 hour ago
Sr. Commercial Scheduler I, Sweeny Gasoline
Phillips 66
Houston, TX
…products such as ethanol. The position will directly report to the Manager, Gulf Coast Clean…
Added 1 hour ago
IT Project Manager
CAI
Jefferson City, MO
+ Partner with Product, Infrastructure, Development, Supply Chain, Logistics, Purchasing, and Operations teams to ensure successful project execution
Added 1 hour ago
Sr. Consultant, Transportation (Nuclear)
Cardinal Health
Jefferson City, MO
+ Experience in transportation, supply chain, logistics, operations, customer success, or project management preferred
Added 2 hours ago
Sr. Commercial Scheduler I, Borger
Phillips 66
Houston, TX
…products such as ethanol. The position will directly report to the Manager, Mid Con Clean…
Added 2 hours ago
SF
Guest Experience Coordinator
SCOTT FAMILY AMAZEUM
Bentonville, AR
- $17 USD / hour
Coordinates onboarding and training logistics in partnership with the Guest Engagement Manager and People Services, including schedules, resources, spaces, and completion records.
Added 2 hours ago
SAP - OTC - Manager - Consulting - Location OPEN
EY
Jefferson City, MO · St. Louis, MO · Kansas City, MO
To qualify for the role, you must have
Added 2 hours ago
Warehouse Manager
Bayport Laboratories LLC
Houston, TX
We are looking for a skilled and motivated Warehouse Manager to oversee and manage all aspects of warehouse operations. The ideal candidate will be responsible for leading warehouse staff,…
Added 2 hours ago
Plant Manager
Bayport Laboratories LLC
Houston, TX
We are seeking a dynamic, highly motivated Plant Manager to oversee the day-to-day operations of our cosmetic manufacturing facility. This key leadership role will manage the production,…
Added 2 hours ago
Warehouse Manager
Spectrum Comm Inc
Virginia Beach, VA
Spectrum Comm Inc. is looking for an experienced Warehouse Manager to join our team in supporting the Department of Defense (DoD) operations. The Warehouse Manager will oversee daily…
Added 2 hours ago
Senior Customer Program Manager - OEMs
NVIDIA Corporation
North District, IL
We are seeking a Senior Customer Program Manager to support the planning and execution of technical and operational programs for key partners and maintain strong customer relationships. As…
Added 2 hours ago
Senior Program Manager
Saalex
Remote, United States
**Onsite Requirements: Hybrid, 2 days per week onsite at Saint Inigoes, MD · At least four of the eight years must have included management or supervisory experience
Added 2 hours ago
Senior Project Manager
Saalex
Remote, United States
**Onsite Requirements: Hybrid, 2 days per week onsite at Saint Inigoes, MD · At least four of the eight years must have included management or supervisory experience

Arethia

Administrative & Operations Coordinator

Itasca, IL, United States

Apply on arethia.jobs.personio.com About employer

Applications open in a new tab.

Job details

Experience: 2–4+ years of hands-on experience in administrative support, office coordination, bookkeeping, HR operations, or a comparable operational role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Role description As we establish our brand-new, state-of-the-art production facility in the United States, you will be a versatile and detail-oriented Administrative & Operations Coordinator, supporting the Head of Operations as one of the first foundational team members on the ground. In this cross-functional role, you will bridge Finance, People & Culture, and Office Operations by coordinating local administrative workflows, vendor invoicing, basic bookkeeping support, and recruitment administration. As the plant is built out and operations scale, you will help create the administrative backbone for the site and have the opportunity to grow towards a broader Office & Site Operations role.

Your Mission

Invoice & Expense Management – Receive, review, and route local vendor and contractor invoices for approval.
Bookkeeping & Bill Pay – Support local bill payment processing, purchase order tracking, and credit card reconciliation in coordination with the central finance team.
Vendor & Supplier Coordination – Serve as the primary administrative contact for local suppliers, contractors, utility providers, and equipment vendors during the site build-out.
Recruitment Coordination – Support People & Culture with local hiring efforts, including posting job descriptions, scheduling interviews, and conducting initial phone screens for hourly or site-level roles.
Onboarding & PEO Administration – Coordinate new hire onboarding, gather documentation, and act as the local contact for our Professional Employer Organization HR and benefits administration.
Employee Records – Maintain organized digital personnel files and support local compliance with workplace policies and record-keeping requirements.
Site Operations Setup – Assist the Head of Production with site permits, office supply procurement, utility setup, facility logistics, mail and deliveries, meeting coordination, and internal communications.

Minimum Qualifications

2–4+ years of hands-on experience in administrative support, office coordination, bookkeeping, HR operations, or a comparable operational role.
Detail-orientated and independent.
Strong organizational skills, high discretion with sensitive financial and HR data, and a hands-on approach to solving problems.
Ability to manage changing priorities while building structure in a new site environment.
Business-level communication skills in English.

Preferred Qualifications

Experience with accounts payable, invoice processing, purchase order tracking, or basic accounting principles.
Basic understanding of HR processes, recruitment administration, onboarding, or candidate coordination.
Experience in manufacturing, operations, industrial, or fast-growing corporate environments.
Experience with accounting or ERP tools such as Microsoft Dynamics 365, Business Central.
Prior experience working with a Professional Employer Organization (e.g. ADP) and HRIS tools

Why you'll love working here

Growth Opportunity – The opportunity to help build a major US facility from the ground up, with a direct pathway into a broader Office / Operations Manager role as the team grows.
Comprehensive Benefits – Health, dental, vision, and retirement options provided through our PEO partnership.
Dynamic Environment – A highly collaborative role bridging site leadership with global Finance and People & Culture teams.

Our Process

Interview with the Global Director of People & Culture
Interview with either the Global Finance Director or Global Director of Transformation Strategy

Contact

Apply on arethia.jobs.personio.com About employer

More about this job

Skills

Bookkeeping
Recruitment
Scheduling
Documentation
Regulatory compliance
Record keeping
Procurement
Logistics
Administrative support
Organizational skills
Communication skills
Accounts payable
Onboarding
ERP
Dynamics 365
ADP
Oracle HRIS

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Work requirements

Jobs in the United States