Supervisor Admin Services

At Areté, we are on the forefront of utilizing innovative solutions, with great minds from all backgrounds, to help solve the nation’s most complex security challenges. We strive for an inclusive, collaborative team environment that approaches differences as opportunities for innovation and excellence. As an employee-owned company, we foster an atmosphere that propels diverse career opportunities and professional growth.

Discover your future with us.

As a Supervisor of Administrative Services at Areté, you will provide leadership and operational oversight for administrative services across assigned offices and supervise a small team of administrative professionals. You will work closely with the Manager of Administrative Services, company leadership, and cross-functional departments to ensure administrative operations are efficient, consistent, responsive, and aligned with organizational needs.

Primary responsibilities include:

• Team Leadership & Supervision: Provide day-to-day supervision, direction, coaching, mentoring, workload coordination, and development support for a small administrative team.
• Manager Backup & Department Leadership: Serve as the primary backup to the Manager of Administrative Services during absences, providing continuity of leadership, operational oversight, escalation support, and direction to the administrative team within delegated authority.
• Office Operations: Oversee day-to-day administrative operations, office readiness, supplies, equipment, vendors, visitors, space needs, office moves, and coordination with Facilities, IT, Security, HR, Finance, and other departments.
• Process Improvement: Evaluate, develop, document, implement, and maintain administrative processes, procedures, workflows, standards, and training materials to improve efficiency and consistency.

We have an impressive range of benefits, programs, and perks that we offer:

Health & Wellness:

• Medical, Dental & Vision Insurance
• Life and Long-Term Disability (LTD)
• Vision Reimbursement
• Fitness Reimbursement

Financial:

• 401(k) Retirement Plan Contributions
• Employee Stock Ownership Plan (ESOP)
• Continuing Education Assistance

Work-Life Balance:

• Flexible Scheduling
• Paid Time Off (PTO)
• Paid Parental and Bereavement Leave

What We Value:

• Creativity and innovation in solving challenges
• Integrity and responsibility in all actions
• Collaboration across teams and specialties
• Responsiveness in fast-paced environments
• Passion for national security and excellence
• Leadership, accountability, and continuous improvement
• Commitment to service excellence and organizational success

Experiences and Background We Look For:

• Bachelor's degree in Business Administration, Management, or a related field preferred;
• equivalent combination of education and relevant experience may be considered.
• 5+ years of progressive administrative, office operations, or business operations experience.
• Previous supervisory, team leadership, or management experience.
• Experience with budgeting, purchasing, vendor management, or financial administration.
• Experience developing, documenting, and improving processes and procedures.
• Experience coordinating projects, meetings, events, or executive-level administrative support.
• Strong written, verbal, interpersonal, organizational, and problem-solving skills.
• Ability to manage multiple priorities and deadlines with limited supervision.
• Proficiency with Microsoft 365 applications including Excel, SharePoint, Outlook, Teams, Word, and PowerPoint.

Nice To Haves:

• Ability to maintain confidentiality, exercise sound judgment, and make operational decisions within delegated authority.
• Budget & Financial Administration: Manage and monitor assigned administrative and office-related budgets, purchasing, expenditures, forecasting, documentation, and cost-saving opportunities.
• Meetings, Events & Executive Support: Coordinate and support internal and external meetings, leadership activities, company events, catering, meeting logistics, materials, visitors, and administrative support for executive leadership as needed.
• Communication & Customer Service: Provide responsive, professional support to employees, leadership, visitors, vendors, and external partners and serve as an administrative resource and escalation point.
• Projects & Organizational Support: Lead or participate in administrative projects and company-wide initiatives, coordinate cross-functional projects, track timelines and risks, and provide special-project support as assigned.
• Decision Making: Make day-to-day operational decisions within established policies, procedures, budgets, and delegated authority and escalate matters requiring management approval.
• Confidentiality & Professionalism: Handle sensitive and confidential information appropriately and represent Administrative Services professionally across the organization.Experience with process automation, workflow systems, or administrative technology.

This is an onsite, exempt, supervisory, full-time position. Standard working hours are Monday through Friday 8:00-5:00, with occasional flexibility and travel as required to support business needs, meetings, and company events.

The salary range for this role is $90k-$95k; however, Areté considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidate’s work experience, education/training, and key skills.

Other Considerations:

Areté is committed to the principles of equal employment opportunity and nondiscrimination, and we believe every person has the right to be treated with fairness, dignity, and equal consideration.

Areté is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, marital status, national origin, age, veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

U.S. citizenship is required to meet position eligibility.

Successful passage of a criminal background screen is required to meet position eligibility.

Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Areté will consider qualified applicants with criminal history for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Successful passage of a Department of Transportation (DOT) drug test is required to meet position eligibility.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website because of your disability. To request an accommodation, please contact Areté Human Resources at 818-885-2200 for assistance.

Areté does not accept unsolicited resumes or candidate submissions from staffing agencies, search firms, or third-party recruiters. All agency engagements must be authorized in advance through a written agreement with Areté's Human Resources Department. Areté will not be responsible for any fees or charges associated with unsolicited submissions, and any such submissions will be considered the property of Areté without obligation to the submitting party.