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Added 7 mins ago
Correctional Treatment Specialist (Case Manager)
Justice, Bureau of Prisons/Federal Prison System
Yazoo City, MS
…assist him in developing new adjustment techniques. The Case Manager helps the offender view problems objectively and to deal with them realistically. Routinely deals with community…
Added 7 mins ago
Project Manager | CDC | **NOT AN IT ROLE**
Nobis Works
Columbus, MS
The Project Manager’s primary responsibility will be to oversee the daily operations of Mail Screening and delivery to CDC facilities as well as supervising and handling all personnel…
Added 7 mins ago
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Manages the quality inspection program, ensuring completion and compliance.
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Added 8 mins ago
UO
HR IT Program Manager
University of Colorado Denver
Boulder, CO
- $109,000 to $119,000 USD / year
Human Resources at CU Boulder invites applications for an HR IT Program Manager! This position will serve as a program manager for Human Resources Information Technology (HRIT) and reports…
Added 12 mins ago
Store Assistant Manager
CK Circle K Stores Inc.
United States
We want you to join our team as an Assistant Manager. If you have the desire to be challenged, work in a fast-paced, fun environment and create a career in management – look no further.
Added 12 mins ago
Customer Service Representative
CK Circle K Stores Inc.
United States
Security Controls: Reports all incidents including but not limited to employee or customer injuries, theft, property damage or improper sanitation or waste disposal to the Store Manager.
Added 12 mins ago
Customer Service Representative
CK Circle K Stores Inc.
United States
Security Controls: Reports all incidents including but not limited to employee or customer injuries, theft, property damage or improper sanitation or waste disposal to the Store Manager.
Added 12 mins ago
Store Assistant Manager
CK Circle K Stores Inc.
United States
We want you to join our team as an Assistant Manager. If you have the desire to be challenged, work in a fast-paced, fun environment and create a career in management – look no further.
Added 16 mins ago
Release Train Engineer
Amentum
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Supervise the program’s Scrum Masters and User Engagement manager
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Product Manager, Data Management
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The Product Manager is responsible for overseeing the development of products from development to operational deployment, guiding Scrum Masters and developers through the requirements…
Added 19 mins ago
K
Deputy Project Quality Manager-Kiewit Nuclear Solutions-ID
Kiewit
Idaho Falls, ID
- $134,000 to $140,000 USD / year
Located at the project location, the Project Quality Manager (PQM) is responsible for the development, implementation, and management of a contract-specific Project Quality Plan (PQP) and…
Added 19 mins ago
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Cyberspace Warfare Operations and Sustainment Manager
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…systems, and visualization frameworks, with expertise in cyber security, software architecture, software engineering, data science, Artificial Intelligence, process improvement, and…
Added 36 mins ago
Industrial Property Management Summer 2027 Internship - Denver, CO
Jones Lang LaSalle
Denver, CO
…at the property per the direction and input of the General Manager. - Complete assigned financial reporting tasks in support of client requirements. - Assist the General Manager in…
Added 36 mins ago
Industrial Property Management Summer 2027 Internship - Denver, CO
Jones Lang LaSalle
Denver, CO
…at the property per the direction and input of the General Manager. - Complete assigned financial reporting tasks in support of client requirements. - Assist the General Manager in…

AREA COOPERATIVE EDUCATIONAL SERVICES

Office Manager for the Office of the Assistant Superintendent of Schools and Programs

New Haven, CT, United States

$56,145 to $82,018 USD / year

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Job details

Pay: $56,145 to $82,018 USD / year
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Essential Duties and Responsibilities

Office Management and Administrative Support

Manage daily office operations, including scheduling, correspondence, records, meetings, and administrative workflows.
Provide administrative support to the Assistant Superintendent, including preparing reports, presentations, communications, and meeting materials.
Coordinate the development and maintenance of the annual ACES agency and school calendars, collaborating with school administrators and agency departments to ensure accuracy, consistency, and alignment with agency priorities.
Coordinate administrative aspects of agency initiatives and events, including the ACES Education Foundation Gala and Administrative Retreat.
Manage Paycom processes, including reviewing and processing PTO requests, timecards, and expense reports and coordinating approvals.

Budget Management and Purchasing

Manage and monitor the Office of the Assistant Superintendent's budget, including tracking expenditures, processing purchase orders and invoices, and maintaining financial records.
Coordinate purchasing and distribution of curricular and instructional materials across ACES schools and programs, including vendor communication, price negotiation, and order management.
Oversee credit card reconciliation, including reviewing transactions, verifying receipts, and ensuring compliance with agency financial procedures.

School and Program Communication and Coordination

Serve as a liaison between the Office of the Assistant Superintendent, school administrators, and agency departments to support effective communication and coordination.
Coordinate requests, distribute information, and monitor follow-up on administrative matters.
Participate in school and program visits throughout the academic year to strengthen relationships and develop an understanding of school operations and needs.

Office Staff Support and Professional Learning

Serve as a resource for office managers and secretarial staff across ACES schools and programs, supporting consistent administrative practices and procedures.
Identify professional learning needs and coordinate training, collaboration, and information-sharing opportunities for office personnel.

Records Management and Information Systems

Maintain accurate and confidential student, personnel, and agency records, ensuring appropriate documentation and timely reporting.
Receive, organize, and maintain student disciplinary data, including suspensions and expulsions, and prepare reports and summaries for review by the Assistant Superintendent.
Support the effective use of agency information management systems and assist with required administrative reporting.

Additional Responsibilities

Perform other related duties as assigned by the Assistant Superintendent.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ACES Anti-Discrimination Statement: ACES is an equal opportunity employer. We strive to create an inclusive and welcoming environment that does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, genetic information or any other protected class. We are committed to providing equal opportunity to all employees and fostering a work environment that is free from prejudice and bias.

Privacy: Complies with legal regulations (HIPAA, FERPA, GDPR, State Laws, etc.), implements privacy and security frameworks, and the organization’s policies and procedures.

Qualifications

Qualifications, Skills, and Abilities

High school diploma or equivalent required.
Minimum of three years of experience in office administration, preferably in an educational setting.
Proficiency in Microsoft 365 and Google Workspace, with familiarity in agency information systems such as PowerSchool, ParentSquare, Paycom, Munis, and PSIS, and the ability to learn new technologies.
Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
Excellent written, verbal, and interpersonal communication skills.
Ability to exercise sound judgment, demonstrate initiative, solve problems, and work independently.
Ability to maintain confidentiality and handle sensitive information with discretion.
Demonstrated professionalism, dependability, attention to detail, and a positive, courteous approach to working with others.

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More about this job

Skills

Office administration
Administrative support
Scheduling
Presentation skills
ACES
Budget management
Procurement
Maintain financial records
Communication skills
Negotiation
Regulatory compliance
Support ICT system users
Collaboration
Record keeping
Documentation
Reporting
Microsoft 365
Google Workspace
ParentSquare
Time management
Meet deadlines
Work independently
Confidentiality
Attention to detail

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Jobs in the United States

Correctional Treatment Specialist (Case Manager)

Project Manager | CDC | NOT AN IT ROLE

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Pharmacy Technician Home Delivery Call Center

Health Technician-Telemetry

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HR IT Program Manager

Store Assistant Manager

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Deputy Project Quality Manager-Kiewit Nuclear Solutions-ID

Pharmacy Technician Home Delivery Call Center

Hospice Volunteer

Hospice Volunteer

Hospice Volunteer

Hospice Volunteer

Hospice Volunteer

SUPERVISORY CLINICAL LABORATORY SCIENTIST

Senior Cybersecurity and Space Vehicle Defense Mission Engineer

Cyberspace Warfare Operations and Sustainment Manager

Industrial Property Management Summer 2027 Internship - Denver, CO

Industrial Property Management Summer 2027 Internship - Denver, CO

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