Proposal Coordinator

Responsibilities

• Facilitates proposal team activities and logistics.
• Supports Proposal Managers in defining and communicating proposal plans (including compliance matrices), schedules, and status.
• Review and analyze RFP documents.
• Researches, analyzes, and gathers historical data and previous proposal artifacts for potential re-use.
• Collaborate and coordinate proposal activities with cross‑functional teams.
• Coordinates resources and captures assignments in tracking tools/systems.
• Supports the planning, preparation, and conduct of proposal reviews, including scheduling, invites, kickoff, reviewer access, and gathering feedback.
• Prepare and manage proposal files, including creating and maintaining folders, ensuring all documents meet quality control, compliance, formatting, and submission requirements.
• Classified Proposal Room Support to include managing equipment, supplies, catering, access to proposal areas, logins and collaboration sites/tools (e.g., SharePoint).
• Collaborates with Proposal Manager and production team to complete generation and submittal of hardcopy and/or softcopy proposal products.

Qualifications

Required:

• Bachelor's plus 8–10 years of experience, or a Master's with 6–8 years of experience.
• At least 4 years of experience in proposal coordination or similar role.
• Understanding and experience of Government RFPs and Shipley Proposal Process, experience with APMP.
• Must possess and have the ability to maintain an active TS Clearance with SCI eligibility.
• Must be able to obtain and and maintain a Polygraph.
• Must be local to the Washington, D.C. metropolitan area and have the ability to commute to Arcfield’s Chantilly, VA office as needed.
• Ability to multi-task, prioritize, and manage time effectively, ability to work independently with minimal supervision.
• Willingness to work evenings or weekends as required to meet proposal deadlines.

Desired:

• Proficient with Microsoft Word, Excel, SharePoint, OneDrive, and Teams, including using document collaboration and Track Changes tools.
• Proficient to strong organizational, attention to detail and coordination skills.
• Adaptability to changing requirements and dynamic schedules.
• Experience in working in a classified environment.

Equal Pay Act

This is the projected compensation range for this position. There are differentiating factors that can impact a final salary/hourly rate, including, but not limited to, Contract Wage Determination, relevant work experience, skills and competencies that align to the specified role, geographic location (For Remote Opportunities), education and certifications as well as Federal Government Contract Labor categories. In addition, Arcfield invests in its employees beyond just compensation. Arcfield ’s benefits offerings include, dependent upon position, Health Insurance, Life Insurance, Paid Time Off, Holiday Pay, Short Term and Long-Term Disability, Retirement and Savings, Learning and Development opportunities, wellness programs as well as other optional benefit elections.

Min: $91,712.38 Max: $159,470.04 EEO Statement

We are an equal opportunity employer and federal government contractor. We do not discriminate against any employee or applicant for employment as protected by law.