Administrative Support Worker - Simpson Thacher & Bartlett Houston

Job Description

The Facilities Coordinator provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with client and customers, and scheduling of staff. The ideal candidate will possess the ability to communicate, answer telephones, and operate fax machines and copiers in a fast-paced environment.

Job Responsibilities

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• Acts as point person for communication with Maintenance team, Office Services, Office Managers, and Professional Staff.
• Record all building, vendor, contractor, and maintenance activities and tasks.
• Record, log, and track all temperature, facilities, and Office Services requests.
• Schedule and coordinate in-office moves for Associates and support staff.
• Identify requests that should be forwarded to Building Management or Property Management Office; record, delegate and update status of requests.
• Tracking office supplies inventory and ordering as needed. Maintaining all of the mini-supply centers stocked and organized.
• Keeping copier rooms stocked with paper/toner, and refilling paper trays on a daily basis.
• Assist the Facilities and Operations teams in creating job orders.
• Act as back up to Administrative Floater to perform administrative duties including ordering office nameplates, supplies, and preparing visitors office.
• Walk space throughout the day to review operation of equipment (lights, photocopiers, digital scanners, etc.) and ensure safe environment.
• Coordinate with Facilities Manager regarding conference room furniture configuration (when needed).
• Retrieve, sort and distribute all incoming and outgoing mail and packages.
• Maintain postage log for incoming and outgoing mail/packages
• Assist and coordinate with miscellaneous projects for attorneys and staff (including hanging art, special requests, etc.).

Perform other duties as assigned.

Qualifications

• Possess strong professional etiquette
• Strong digital literacy required i.e. Excel, Word, PowerPoint
• Strong problem solving, analytical, and interpersonal skills
• Must have customer service experience

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.