Temporary Help - Nursing Administrative Assistant

Primary Duties and Responsibilities Greet and assist visitors to the office. Answer and direct phone calls. Respond promptly to inquiries via phone, email, and in person. Handle incoming and outgoing mail and packages. Organize and schedule appointments, meetings, events, and/or tours for the department. Participate in meetings and take minutes as needed. Work closely with department to support their administrative needs. Provide administrative support during special events or projects.

Process requisitions, payment authorizations, purchase supplies for the office, process travel authorizations, and travel claims. Maintain and reconcile corporate cards. May reconcile budgets and/or grant funds. Submit work orders for department. Assist in the preparation of regularly scheduled reports. Maintain accurate and up-to-date records within various databases. Develop and maintain a filing system, both electronic and physical. Prepare and modify documents including correspondence, reports, drafts, memos, and emails. Maintain website and or social media.

Knowledge, Skills, and Abilities

• Ability to efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.) as well as APSU OneStop, Banner and ArmyIgnitED.
• Ability to communicate effectively and appropriately.
• Ability to maintain confidentiality of records and information.
• Ability to interact in an effective and appropriate manner with various populations, the university community and the public.
• Ability to maintain files accurately, in paper and in software programs.
• Ability to relate to students,and faculty,.

Physical Requirements

• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 11,000 students and is located in Clarksville, Tennessee, a community of an estimated 150,287 people located approximately 40 miles northwest of Nashville, TN.

Austin Peay State University is a proud supporter of hiring veterans. We hire veterans with equivalent experiences and pay grades from their military service, rather than requiring or preferring only college degrees. Please visit our website for more information on how veterans can qualify for additional employment opportunities at APSU: https://www.apsu.edu/human-resources/hiring-veterans/.

Austin Peay State University (APSU) prohibits discrimination in all employment, programs, and activities based on race, color, religion, national origin, sex (including pregnancy), disability, age, veteran status, genetic information, or any other legally protected status. For Title IX inquiries or complaints, contact: Chief of Institutional Culture & Title IX Coordinator, LaNeeça R. Williams at williamslr@apsu.edu | 931-221-7690, Browning Building, Room 140, Clarksville, TN 37044. For other non-discrimination concerns, contact: Director of Institutional Culture & Title VI & Title VII Coordinator, Dr. Jo Baldwin at baldwinjapsu.edu | 931-221-7178 or Associate Director of Accessibility Compliance & ADA/504 Coordinator, Jayme Glover at gloverj@apsu.edu | 931-221-7160. View APSU’s full nondiscrimination policy at Policy 6:001.