G26/27 EDUCATIONAL ADMIN SPEC (260) (WILLIAMSBURG)

Human Resources announces an opening for a 1.0 FTE Educational Administrative Specialist. This is a 260 day, Grade G-08

located at Williamsburg Middle School. RESPONSIBILITIES:

ESSENTIAL FUNCTIONS OF THE CLASS (May not include all duties performed; not all incumbents perform all essential

functions delineated.)

Serves as personal administrative support assistant to one or more assistant principals, director of guidance service or

activity director.

Processes and maintains automated student schedules; enters master schedule data; enters and prints individual student

schedules; enters all student schedule changes; distributes and processes course registration forms.

Serves as primary operator of the school’s student information system, including registration, withdrawals, transfers, retrieves

information for administrators, parents, local and state reports, etc.

Processes and maintains automated student attendance records; maintains “cumulative” folders, enters all information for

student master files and related student transactions (e.g., enrollment, withdrawals, etc.); downloads data from the central

computer; prints various attendance/absentee listings and reports.

Coordinates and assists with the Standardized testing program and serves as the test proctor.

Coordinates/maintains Frontline.

Processes orders for books, furniture, supplies; processes maintenance work-orders.

Operates the automated telephone call system to absent students' homes; processes attendance lists/forms; analyzes and

corrects source data as required; maintains and produces accurate attendance registers.

Acts as receptionist; distributes mail; maintains office files, records and supplies.

Schedules activities/sports bus transportation; maintains eligibility documents and lists, activities calendar.

Participates in scheduling, notifying participants and staff, and conducting awards assemblies.

Schedules meetings, conferences; notifies appropriate staff of meetings and deadlines for materials related to meetings.

Maintains supervisor's calendar; coordinates meeting and travel arrangements; screens supervisor's telephone calls and

mail, and personally responds to those that can be handled at the administrative assistant level, forwarding the remaining

calls/mail to supervisor with pertinent background material.

Operates keyboard (typewriter, desk-top computer or terminal) utilizing a variety of word processing, spread sheet, data

base, graphics and presentation software to prepare correspondence and memorandums, financial and presentation

materials; updates, revises, and produces from rough draft reports and correspondence; obtains appropriate signatures on

correspondence and forwards to appropriate personnel; enters, edits and updates data files and enrollment records;

accesses data files to view information and to print out hard copy reports.

Performs general support tasks for school administrative staff or for the office to which assigned; performs

responsible secretarial and administrative support tasks as required or assigned.

May be required to dispense medication to students when needed.

EXPERIENCE:

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Thorough knowledge of computerized data filing, file maintenance, and retrieval principles and practices.

Through knowledge of school office mission, routines, polices, procedures and equipment as related to assignment.

Through knowledge of the operation, uses, and capabilities of the APS computer equipment utilized at the school /in the

activities to which assigned.

Depending on assignment, good knowledge of FRONTLINE and STARS+ procedures, documents, files, deadlines, reports, and

reporting and processing requirements.

Through knowledge of institutional business office procedures and ability to communicate in English.

Ability to accurately maintain complex data files and to prepare reports from files and records.

Ability to understand and follow oral and written computer utilization, database-oriented instructions, and procedures.

Ability to establish and maintain effective working relationship with school administrators, support staff and students, and with

college and business contacts.

Skill in the operation of computer equipment, entering and retrieving a wide variety of student and employee information, and

producing required forms and reports

QUALIFICATIONS:

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:

Graduation from high school or GED, including or supplemented by, courses in office procedures and equipment, including

the use of microcomputers and teleprocessing equipment.

Some college or business school courses preferred.

Considerable responsible administrative assistant, secretarial or clerical experience.

Experience working with microcomputer applications in an online environment and preferably in a school system or similar

setting; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and

abilities.

SALARY: Salary range of $21.17-$38.22 based on FY 26/27 Pay Plan

Please Note: Arlington Public Schools receives a high volume of applications for many positions. As a result, only candidates who are identified as meeting the qualifications and whose experience and skills best align with the needs of the school, department, or office may be contacted for an interview. We appreciate the interest of all applicants; however, submission of an application does not guarantee an interview or individual contact regarding the status of an application.

Arlington Public Schools is an Equal Opportunity Employer

It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations – Equal Employment Opportunity - that “Employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, national origin, marital status, genetic information, gender identity or expression, and/or disability.”