HR Assistant

Apalachee Center is seeking a dependable, organized, and professional HR Assistant to provide administrative and clerical support to the Human Resources Department.

The HR Assistant serves as a primary point of contact for applicants, employees, visitors, and callers to Human Resources. This position assists with employment applications, pre-employment paperwork, background screening, filing, recordkeeping, onboarding support, and other day-to-day HR functions.

The ideal candidate will possess excellent customer service and communication skills, strong attention to detail, and the ability to handle confidential information professionally.

Essential Duties & Responsibilities

• Serve as a primary receptionist for the Human Resources Department by greeting and assisting visitors, applicants, and employees.

• Answer incoming telephone calls, take messages, provide general information, and appropriately route calls.

• Assist applicants with questions regarding the application process, available positions, and application status.

• Review online employment applications for completeness and minimum qualifications and forward qualified applications to the HR Generalist for further review.

• Assist with pre-employment drug screening and background screening processes.

• Schedule fingerprinting appointments and assist with tracking fingerprinting and drug screening results.

• Assist with required background screenings and maintain appropriate documentation and tracking records.

• Review pre-employment and background screening forms for completeness.

• Prepare and distribute pre-hire and onboarding paperwork to prospective employees.

• Maintain accurate and organized personnel and Human Resources files.

• Assist with reports, including required employee re-screening and background-check documentation.

• Complete supply requisitions and work orders for the Human Resources Department and maintain appropriate office supplies and forms.

• Provide clerical and administrative support to Human Resources staff as needed.

• Assist with maintaining an organized and professional HR reception, application, and filing area.

• Assist the HR Generalist with community job fairs and recruitment events.

• Assist with special projects and other Human Resources activities as assigned by the Director of Human Resources, Chief Human Resources Officer, or designee.

• Perform other duties as assigned.

Qualifications

Education

• High school diploma or equivalent required.

Licensure

• Must possess a valid Florida driver's license and maintain authorization as an approved Center vehicle driver.

Skills & Competencies

The successful candidate should demonstrate:

• Excellent customer service and interpersonal skills.

• Professional telephone and office etiquette.

• Strong written and verbal communication skills.

• Ability to prepare letters, memoranda, forms, and reports using appropriate business formatting.

• Strong organizational and time-management skills.

• Ability to maintain accurate filing, tracking, and record-management systems.

• Ability to handle multiple assignments in a fast-paced office environment.

• Ability to understand and follow policies, procedures, rules, and regulations.

• Ability to establish and maintain effective working relationships with employees, applicants, supervisors, and the public.

• Strong attention to detail and accuracy.

• Ability to maintain confidentiality when handling sensitive employee and applicant information.

• Basic knowledge of general office procedures, filing practices, data entry, spelling, punctuation, and grammar.

• Ability to work independently while also functioning effectively as part of the Human Resources team.