Accounts Payable Specialist

Accounts Payable Specialist Individual Contributor · Finance & Accounting Reports To Accounting Manager

Department Finance & Accounting

Location Hybrid (Houston, TX)

Position Type Full-Time, Salaried

FLSA Status Exempt

Compensation

$83,000 annually

ABOUT ALLIA HEALTH GROUP

Allia Health Group is a fast-growing digital health system revolutionizing metabolic, hormonal, and longevity care. As the parent organization behind Brello Health (women's telehealth and longevity programs), HelloWellness (men's telehealth), Southend Pharmacy (a state-licensed 503A compounding pharmacy), and Zito Care (our healthcare provider network), we deliver seamless, end-to-end care powered by a shared technology and AI platform. We remove barriers so clinicians can focus on patients and patients can access personalized, proactive care on their own terms - whether through telehealth visits, compounded medications, lab testing, wellness support, and more, all in one connected experience across 35+ states. Allia is building the future of healthcare by being clinician-first and patient-centered. We are innovative, empathetic, and accessible to our patients, combining cutting-edge tools with human-centered care to make high-quality longevity and wellness solutions affordable and available to more people. WHY JOIN US? At Allia Health Group, you're part of something bigger - helping shape a mission-driven enterprise that's scaling rapidly, solving real problems in healthcare inefficiencies, and making a tangible difference in people's lives every day.

POSITION SUMMARY

The Accounts Payable Specialist will manage and process Allia Health Group's outgoing payments accurately and efficiently across its brand entities. Reporting to the Accounting Manager, this role owns the full AP cycle - from invoice review and three-way matching to payment processing and reconciliation - while maintaining strong vendor relationships and ensuring compliance with internal controls. The ideal candidate is a detail-obsessed, high-volume AP professional who is comfortable in a fast-paced environment and supports the finance team with timely, accurate month-end close and audit preparation.

KEY RESPONSIBILITIES

Invoice Processing & Accuracy

• Review and verify vendor invoices and payment requests for accuracy, approval, and proper coding.
• Review and approve employee expense reimbursements (Concur).
• Review contracts for purchase orders and non-purchase orders.
• Coordinate tasks and responses in the shared AP inbox.
• Perform three-way matching of purchase orders, receiving documents, and invoices.
• Enter and maintain invoice records in the accounting/ERP system.

Payments & Vendor Management

• Process payments via check, ACH, and wire transfer according to the payment schedule.
• Investigate and resolve discrepancies with vendors and internal teams.
• Maintain strong vendor relationships and respond promptly to vendor inquiries.

Reconciliation, Close & Controls

• Reconcile the accounts payable ledger to ensure completeness and accuracy.
• Support month-end close and audit preparation processes.
• Follow internal control procedures and GAAP to protect the integrity of company funds and records.

SECURITY, PRIVACY & COMPLIANCE RESPONSIBILITIES

All team members are expected to uphold the organization's commitment to security, privacy, compliance, and ethical business practices.

• Comply with all company policies related to security, privacy, confidentiality, and regulatory requirements, including HIPAA.
• Protect company, customer, patient, and employee information from unauthorized access, use, or disclosure.
• Complete required compliance and security training.
• Promptly report suspected security incidents, privacy concerns, or policy violations.
• Use company systems and data only for authorized business purposes.

QUALIFICATIONS

Required

• Education: Bachelor's degree in Accounting, Finance, or a related field.
• Experience: 3+ years of experience as an Accounts Payable Specialist or in a related role, including vendor management, invoice processing, check runs, and ACH payments.
• Units of Measure: Strong understanding of units of measure (pallets, cases, boxes, and individual units).
• Matching: Ability to review invoices and correctly match quantities and pricing to purchase orders and item receipts.
• Inventory Coding: Experience with accurate inventory coding and identifying billing discrepancies.
• Three-Way Matching: Strong familiarity with the three-way matching process (PO, item receipt, and vendor bill).
• Soft Skills: Must be a team player, able to work independently, and comfortable in a fast-paced environment.
• Volume: Experience handling a high volume of accounting transactions in a fast-paced environment.
• Systems: Proficiency in accounting software such as QuickBooks, NetSuite, or SAP.
• Technical Knowledge: Working knowledge of GAAP and internal control procedures.
• Attention to Detail: High attention to detail, strong commitment to accuracy, and excellent organizational and time management skills.

Preferred

• Manufacturing or inventory-related AP experience preferred.
• Hands-on experience with NetSuite.
• Experience supporting accounts payable across multiple legal entities.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

• Ability to sit for extended periods at a desk working on a computer.
• Ability to communicate effectively in person, by phone, and via virtual meeting.
• Ability to maintain focus in a typical office environment with moderate noise levels.
• Ability to perform repetitive motions with hands and arms, such as typing.
• Hybrid (minimum 1 day/week in Houston office) schedule as determined by organizational policy.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

WHAT WE OFFER

• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• Paid time off, paid holidays, and floating holidays

WORK AUTHORIZATION

Allia Health Group is unable to offer visa sponsorship at this time. Candidates must be legally authorized to work in the United States without current or future sponsorship.

EQUAL OPPORTUNITY EMPLOYER

Allia Health Group is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We are committed to cultivating a culture where all team members feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other characteristic protected by applicable law. If you have questions or need an accommodation during the application or interview process, please contact us at recruiting@alliahealth.co.

Monday-Friday 8:00 AM - 5:00 PM