Administrative Coordinator (Full-Time)

About the role

AOC Outreach Services is a community mental and behavioral health provider serving youth and families across Texas, guided by our motto, "Adapt, Overcome, Conquer." Our Region 1 team works closely with DFPS, juvenile probation, courts, judges, attorneys, schools, and community partners to connect youth ages 3-18 with care. We're looking for an organized, dependable Administrative Coordinator to join us in a full-time role, keeping the regional office running smoothly and supporting our Regional Owner and program staff.

Position details

• Employment type: Full-time, Monday-Friday, regular business hours
• Pay: $27-$30 per hour
• Location: Region 1, Houston area

Responsibilities

• Manage the Regional calendar, and schedule interviews, partner meetings, trainings, and community events
• Handle email and phone communication professionally with families, staff, and partners such as DFPS, probation, courts, attorneys, and judges
• Coordinate meetings: send invites, confirm attendance, prepare materials, and take notes
• Keep paper and electronic files organized and up to date
• Support program staff by tracking deadlines, reports, and paperwork
• Handle confidential and sensitive information with strict discretion, following privacy and HIPAA guidelines
• Help with referral intake and partner outreach, and keep contact lists current
• Other administrative duties as needed

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree a plus
• 2+ years of administrative or office experience; social services, healthcare, or legal settings preferred
• Strong organization, time management, and follow-through
• Clear, professional writing and phone skills
• Comfortable with Gmail, Google Calendar, and Microsoft Office or Google Workspace
• Proven ability to keep information confidential
• Bilingual (English/Spanish) a plus
• Must pass a background check