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Under the general direction of the Information Technology Manager I (ITM I), Project Management Office, within the Enterprise Portfolio Management Office (ePMO), the Information Technology…

Angeion Group LLC

Senior Project Coordinator

United States

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Job details

Experience: 3-5 years Project Coordinator or Paralegal experience
Posting language: English

Original job description

Job title Senior Project Coordinator

Job type Full Time

Employee type Hourly, Non-Exempt

Team Operations

Reports to Senior Project Manager

Location Remote

Duties and Responsibilities

The essential functions include, but are not limited to the following:

Assist Senior Project Manager, Accounting with tasks including, but not limited to, TIN Matching and manual check reissues
Support case management company-wide by performing skip traces, assisting with escalated claimant communication situations, helping with IVRs and social media and organizing the company’s document retention initiative
Directly support the management of cases with Project Management staff
Assist with implementing the detailed project plan to monitor and track progress
Create and maintain comprehensive project documentation, including but not limited to a timely update of statuses, deadlines, tasks ownership, etc.
Monitor and communicate the status of projects with respect to milestones, schedule commitments
Assist with the coordination of internal resources and third parties/vendors for the flawless execution of projects
Assist with the creation and execution of case invoices
Review the documentation pertaining to settlement agreements, ensuring a full and deep understanding of the case
Assist with the processing, deduplication, normalization, optimization, and analysis of large amounts of data, include the preparation of requisite reports
Inform and educate project coordinators of the team on all aspects pertaining to specific cases
Mentors and assists with onboarding, training, and development of Project Coordinator staff
Assists with the creation and development of business processes, upon request of Senior Project Manager
Ensure all claims and incoming correspondence are processed timely and accurately according to settlement agreements
Assist with the processing, deduplication, normalization, optimization, and analysis of large amounts of data, include the preparation of requisite reports
Review claims and supporting documentation to determine eligibility of claim
Assist with the drafting and formatting of claim forms, notices and any other required documents
Follow adjudication policies and procedures to ensure proper payment of claims and or placement in appropriate program
Research and respond to notice packet request timely and accurately
Resolve problems resulting from claims adjudication
Assist project management staff with the distribution of settlement benefits to eligible claimants, including post distribution services, as needed
Protect the secrecy of confidential information qualifications
Maintain high level of customer service to clients and claimants while positively representing the organization
Develop into the role of a subject matter expert to advise and guide team on project best practices
Continually work toward strengthening industry knowledge and all relevant applications
Communicate regularly and effectively with all colleagues
Exhibit a very organized approached and superior attention to details
Meet regularly with managers to provide feedback and facilitate communication
Adhere to all business processes while performing tasks
Able to take on new tasks and responsibilities as needed
Perform other work-related duties as assigned by management

Qualifications

Qualifications include:

Bachelors’ degree in related field or discipline preferred
3-5 years Project Coordinator or Paralegal experience
Financial, insurance, and legal industry experience preferred
Demonstrate a high degree of productivity while handling multiple tasks simultaneously
Ability to perform comfortably in a fast-paced, deadline-oriented work environment
Excellent written, verbal, communication, and research skills a must
Ability to be flexible to adapt and act quickly when urgent matters require it
Ability to work and maintain patience with diversified individuals of various ethnic backgrounds and professional competencies
Project a positive, professional image toward clients, vendors and staff in all interactions and situations
Aggressive problem diagnosis and creative problem-solving skills
Excellent attention to detail
Practices time management skills
Must be an independent worker
Maintain the highest level of confidentiality
Problem analysis and problem resolution at both a strategic and functional level
Excellent computer skills including all MS Office applications. (Word, excel, outlook, PowerPoint) required
Must be authorized to work in the United States without sponsorship

Physical and Mental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

This position requires the ability to analyze many variables and choose the most effective course of action at any given point in time. You must be able to handle multiple tasks and diverse work problems on a daily basis. You must be able to handle stressful situations and interact with various personalities at all levels of the company, while also prioritizing your work load.

NOTE This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

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Senior Project Coordinator

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Angeion Group is an EOE/Veterans/Disabled/LGBT employer, promotes a drug free workplace, and complies with all state, federal, and local regulations as applicable.

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More about this job

Skills

Case management
Communication skills
Project management
Documentation
Onboarding
Business processes
Research
Customer service
Paralegal
Problem solving
Attention to detail
Time management
Confidentiality
Computer skills
Microsoft Office
Microsoft Word
Microsoft PowerPoint
Handle stressful situations
Prioritization

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