Project Administrative Assistant

Project Administrative Assistant Full-Time | Monday - Friday | 8:30 AM - 5:00 PM

Who Are We? "An Anderson Community is a Better Place to Live!" In a community, there is a sense of belonging that comes from sitting on the front porch and getting to know your neighbors. You can leave the car in the garage and walk to the park or pub. A community is a place you feel proud coming home each day. It is a place that offers something for everyone, and everyone feels connected and safe.

At Anderson Communities, our values are simple:

We work together. We are proactive. We hold ourselves accountable. We are continually learning. We show respect to others.

Who Are You? You are organized, detail-oriented, and enjoy working with numbers, spreadsheets, and data. You take pride in maintaining accurate records, reviewing information, and ensuring important details don't get overlooked. You are comfortable working primarily in an office environment with occasional visits to project locations. Most importantly, you are dependable, eager to learn, and enjoy being part of a team where your organization and attention to detail make a difference.

What's In It for You? You will play an important role in supporting the daily operations of Anderson Communities through data entry, document management, and administrative support. You will work closely with our team to maintain accurate project records, review invoices, organize documentation, and assist with reporting and scheduling. This is a great opportunity to develop your analytical, administrative, and organizational skills while gaining hands-on experience in a collaborative environment.

Essential Functions:

• Enter, update, and maintain accurate project information, records, schedules, and reports
• Review invoices for accuracy, compare billed work against project documentation, and submit approved invoices to accounting
• Organize and maintain electronic and physical job files, including plans, permits, inspection reports, and other project documentation
• Prepare and distribute reports, agendas, checklists, and other project documents
• Create, update, and maintain Excel spreadsheets and reusable document templates
• Provide administrative support for bidding, preliminary plan reviews, payment applications, and bond reductions
• Assist with general office organization, document deliveries, and occasional visits to project locations

Experience and Education:

• Strong attention to detail, organizational skills, and ability to manage multiple priorities
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Strong math, analytical, and problem-solving abilities
• Strong communication skills and ability to work independently or as part of a team
• Previous experience in data entry, administrative support, or accounting-related tasks preferred but not required
• Ability to work approximately 80% in an office and 20% in the field, including lifting and carrying up to 35 pounds, bending, reaching, and squatting, with or without reasonable accommodation

What We Offer:

• Competitive pay, based on experience
• 401k Matching Program
• Great benefits available after 30 days
• 50% Medical Reimbursement Program (Will reimburse 50% of eligible out-of-pocket medical expenses)
• Health, Dental, Vision, Life, Long-Term and Short-Term Disability
• Paid Time Off
• Paid Holidays
• Uniforms
• Rent Discount